2017-2018 Agenda and Minutes

1. PowerNotes Updates
   1. Presentation by WIlson Tsu- earned a bachelors and masters degree in engineering at cornell
   2. also in attendance David Faulkner from Knight Institute
   3. background related to how he founded PowerNotes
   4. wanted to improve the process of digital research and how to take notes
   5. solving specific problems- workflow platform for research, trying to get into one product
   6. trying to fill in the gaps of the research and writing process-issues with making technologies work for research process- can cause errors, lead to lack of focus, and lack of organization
   7. can help create and outline of notes to assist with organization/reorganization
   8. potential to help prevent plagiarism- current tools try to CATCH plagiarism
   9. right now it is chrome based- but will add other browsers shortly
   10. grabs metadata to help with citations- can upload file to zotero
   11. Wilson will forward on more material that can be shared with the team
2. End of Semester Event Planning
   1. Collab- R&O, Liaison Steering, PSEC Instruction, Diversity and Inclusion
   2. morning- outside speaker, afternoon- library presentations
   3. 2 hour workshop related to diversity and inclusion for public service providers- waiting to hear from Cornell Woodson to hear about date availability.  Willing to do Zoom presentation
   4. will send out save the date information soon
   5. will ask for help from PSEC instruction group when we know more
   6. how to use up all funds- do we want to pay for another speaker?  Mary- travel award idea (might be $800 left)
   7. budget is approx $2000
3. 2 questions on behalf of PSEC Instruction for the AUL candidates-  we need to pick two as MUST HAVES with the option to pick others throughout other meetings.  Kelly will email the list with these and ask for responses.  Will send a final email on friday when they are due.
   
   1. General question about integrating information literacy into the curriculum
   2. balancing need for IL standardized across CUL vs customized for different communities  (this question needs context - how we get requests, how we work with FWS, number of sessions, etc.)  perhaps mention Undergraduate Learning Objectives-  How have you worked with departments on campus to address the issue of embedded IL?
   3. assessment- how to start programmatic assessment.  Talk about our CLIQ- why created, how used, where it is now.  Sharing our thoughts on how to do assessment.  Some discussion on wanting this to be open ended to see how they might engage in this process.  Back to standardized requirements across Cornell like other universities might have.
   4. What have you learned in your previous jobs about __________ and how might you apply it to __________? 
   5. What is a challenge you faced in your previous job related to information literacy and how did you address it?

Agenda: March 21st

1. Housekeeping
2. Announcements 
   1. all is well
3. Subteam updates
   1. Assessment is chugging along.  Working on a stable page for Assessment with all documentation, information, guides to how to bring someone into the group.  List of acronyms. 
   2. Programming- end of semester event,  R&O/Liaison.  Possible dates 5/10, 5/11,  5/15, 5/17 (some concerns over last day of classes on 5/9).  Reach out to diversity group to add to morning event and will update soon.  Will be recruiting volunteers, set up clean up and so on. Will send out the RSVP as well for headcount/food concerns.  
4. Events/Projects  -  
   1. waiting for NEW AUL interviews and process- everyone attend.
   2. orientation discussion on what we know, what we are waiting for, and how to engage with the people planning orientation
   3. discussion on fellowship fund and how to keep it going- immersion scholarship, other training opportunities.
      1. chugging along
         
5. Everything is holding steady

Agenda: February 14th, 2018

1. Housekeeping
2. Announcements
   
   1. Ithaca Journal Club: next discussion on March 15th at 1pm at IC
      1. This article is related to instruction - Article: Drabinski, E. (2017). A Kairos of the Critical: Teaching Critically in a Time of Compliance. Communications in Information Literacy, 11(1), 76.
   2. Any opposition to pushing our next meeting back until March 21?
3. Subteam updates
   1. Assessment 
   2. Leadership

      1. CIT lab changes and AppStream for software.

4. Events/projects:
   1. Debrief: RNSP Mid-Year Student Staff Training conference session. Jan 18th (Thursday) at 11am Robert Percell CC
      1. Request for librarian office hours on north campus 
   2. UPR Student Event
   3. Welcome to Cornell letter to new instruction librarians: what to include on template
   4. End of semester event:
      1. partnership with R&O, panel ideas, etc.?

Agenda: January 10th, 2018

1. Housekeeping-  Welcome to Lenora!
2. Announcements
   1. Gaby- run of the COFHE survey being put together.  Distributed to undergraduates across several institutions.  Attempt to put some library questions in there, but we only have so much say on this.  Wording appears to not be best for our needs.  Related to services, spaces, and collections.  Another question related to helpfulness. Assessment sub-team gave their feedback on questions but may not affect the questions.  Not sure the timeline for distribution at this point. 
3. Subteam updates
   1. assessment- will be holding January refresher, Thursday January 25 in Stone, noon to 1pm.  Goal is for participants to leave the session with surveys ready to go for their classes. will send a reminder to folks to engage with the CLIQ.  Team is working on new survey options- non-qualtrics, single surveys for multiple sessions.  Want to organize a panel session related to results of survey and what librarians are doing with the information.  Looking at different options for this panel and where to host it- R&O, end of year, so on. 
4. Upcoming events/projects:
   1. RNSP Mid-Year Student Staff Training conference session. Jan 18th (Thursday) at 11am  - need one or two people to co-teach (Mel might be free).  Tony has someone to ask.  Maybe Megan.   Kelee will forward abstract to help the instructors of the session plan.
   2. Design for Online: looking for volunteers to work with CTI to take the online institute and provide feedback -  how might we provide feedback, and how can we add to the content?  Kelly will update when they finish the course and when we might be able to take the course-  Should be about 9 hours total.  
   3. ARL SPEC Survey volunteer, data analytics -  need a volunteer to work on this.  Talk to CALS related to Salesforce, find other relevant campus partners that collect student data/learning measurements. Mary said she is interested.  We could ask Xin to send questions?  Mary agreed to be the point person and will recruit people if it makes sense for them to be involved.  
   4. Waiting to hear back from Scholarly Communications Group related to survey.
   5. SUNY OER initiative- Mary working with Patrice Prusko (CTI).  Waiting to hear back from the OER initiative and 20k funding for CALS, ILR, Vet and CHE Faculty.  PSEC Instruction can help brainstorm a plan of action.  We should put this on the agenda for the next meeting. 
   6. idea for spring end of semester event- OER initiative, CTI, Assessment Panel. 

Agenda: December 13th 2017

1. Meeting cancelled for End of Semester Event 

Agenda: November 29th, 2017

1.  Housekeeping
2. Announcements
   1. Eric rotating off, Lenore rotating on
   2. Mary met with Patrice from CTI- TO discuss OER with SUNY-  Open educational resources 10:30-12:30 webinar-  Hosted in Mann 282.  Need to find out if they are recording this to share with larger group.
3. Sub-team update/s
   1. assessment update- worked on prepping for LDLY.  Spring 2017 data is compiled.  Will send a link to data soon.  Will discuss results at end of year event.  Hosted a CLIQ refresher via ZOOM- may re-record for a stable version to make it accessible to more folks later. Coordinators will be reminded soon on how to pull local results and share in box folders.  
   2. programming is awesome
   3. RA fair- coordinated effort amongst all CUL-  Kelee will forward email to PSEC Instruction List-  And we will coordinate this effort. Need to send to Nina to add to orientation discussion.  Mary suggests PowerNotes to add to this meeting. 
4. Partnership with Scholarly Communication Group-  Mary update
   1. Chatting with Scholarly communication group to talk about projects for the year
   2. work with PSEC instruction to work on threshold concepts that related to scholarly comm.  
   3. work with the group by having consultations with instructional librarians to talk about how to incorporate into teaching
   4. idea of video snippets to insert into instruction.  
   5. Kelly came up with idea of workshop with group to talk about professional report writing.  Gaby suggested bringing in Knight Writing institute to enhance workshop. 
   6. perhaps outreach sub-team can lead this?  ( David Faulkner, PowerNotes, and Scholarly Communication)  
   7. Ask if Carla can make a PowerNotes slide to display
   8. In January- PowerNotes PowWow  (event with Cookies).  
   9. Kelly will send out an email to group with updates on new projects to work on.
5. LibGuides future-  tabled for next meeting
6. Instruction Update from Library Directors Meeting-  We did a short presentation on the CLIQ survey-  sharing notes from Aliqae and Gaby
   1. benefits , challenges in participation and a sense of buy in ,where does this fit in priorities , how could it be improved?
   2. longitudinal use
   3. the value for informing teaching and usefulness for new librarians as feedback on teaching
   4. overall good design- but the qualtrics format is not always easiest to use
   5. support for higher mandated participation
   6. Not comparable to PULSE survey but still useful
   7. how to expand for grad use
   8. not sure when next PULSE is available???  
   9. use in classes without assignment as a comparison
   10. Idea to ask Xin to send an email reminder about the usefulness of CLIQ with strong encouragement to participate. 
7. Summary of conversation at SLAC- Kelly, Kelee, Gaby and Mary attended-  broad discussion around library needs. Passkey issues, list issues, newsletter idea, knowing about other databases and how to locate and use.  Idea of focusing and prioritizing teaching around specific assignments/courses. 
   1. What we learned about communication preferences and workshop timing-  workshops in the evening so more students can attend.  Think about sports practice and working around this. International students and professional writing experience and how we can help.
   2. End of semester event
      1. Volunteers to set up and clean up 

Agenda: October 11, 2017

1. Agenda: October 11, 2017

   1. Housekeeping- Kelee taking notes

   2. Announcements- starting in January, Kelly will be on remote contract until the end of June.  Mark is also leaving to take a position at Vanderbilt University, in December.  Repurpose our December meeting for social.

   3. Goal setting:

   1. Develop an instructional philosophy aligned with information literacy components of Cornell’s Undergraduate Learning Outcomes and publicize on our website.

   1. Ex: OSU and Arizona 

   2. is this vision or mission?  - mission, it aims to define out current work and purpose of such work Purpose would be outward facing- for faculty and admin to find.  Show our commitment to the university goals. Follows best practices.  Talk about this with library directors meeting- outreach can look at this.  Good timing to get a sense of library instruction in our portfolio of services. Develop a timely service. Would create consistency in the message and consensus.  Could do a retreat to work on this with post-its?  Get feedback from library directors to get information to include. Need to find a time to retreat.

   2. Develop a strategy to market our workshops to students, faculty, and staff using library and non-library channels.     There is a subteam for outreach to address this.

   3. Continue to provide relevant professional development to instructors across CUL, specially exploring online design and instruction. Talked about e-learning being a potential focus for professional development- ranging from online learning, hybrid technologies and so on. Talked about CTI- online design workshop for librarians.

   4. Sub-team updates

   1. Assessment- Oct 20 Fall CLIQ refresher, preparing to share overview and recommendation on assessment.  Participation is declining. Trying to refresh and make sure work is useful and assessment serves a purpose.  We will have four semester to share.  Continue to assess your students.

   2. Program- small update. Dec 13 tentative date for end of semester event.

   3. Libguides- Springshare programs- what that looks look to have a shared meeting for libstaffer, libcal, libscheduler, and libguides.  PTAC is reviewing libstaff and the Mann program. Libguides needs to meet to talk about who will lead in the future.

   5. PowerNotes at Cornell

   1. Programming-  Webinar for us during November meeting.  Not marketing but how to use.  Need to verify it is not just html, and not pdf.  Need to get on R&O agenda (December maybe).   Citation source identification is still iffy. PDF functionality seems to not be working.  Who should we share this with? Tutoring center, Knight Writing.  Still have some details to work out.  Everyone please test out the system and make a list of questions to ask PN about when we do training.

   2. Outreach- follows outside of training with PN

   6. Preparing for Instruction Update at Library Directors Meeting-  Nov 13 meeting.  

   1. Assessment

   2. Orientation

   3. Instructional philosophy

   4. Provide countit stats for instruction/workshops

   5. We may get more information from this meeting regarding what type of instruction we do.  

   7. CUL video: uses

   1. Who will this help?

   2. How will we share?

   3. Where are these stored?  We may need to address this later

   8. Deliverables for sub groups

1. Agenda, September 13, 2017 
   1. House keeping -Kelee Notetaking
   2. Announcements-  Powernotes announcement- Need to check if it is device specific, or related to account.  Need to research Chrome, adding an extension to a library computer and see if can login.  Kelee needs to send the link to PSEC Instruction and let everyone know they can create an account to test it.  We need a roll out team- Kelee, and Communication and outreach team (as available), Nina maybe?  Aliqae- liaise with liaisons. 
   3. Orientation feedback from those who taught workshops- blanket statement- numbers were way down.. what might cause this?  we did not see parents as usual... what might be having an effect on this?.  Events that fall outside the calendar may not be promoted.  This is a 'wicked' problem.  Consider CUL vs library level orientation, example of ILR orientation events.   Faculty seem a bit busier as well.  Need to consider capacity  What makes the best use of our time and is effective for meeting the needs of the students.  How can we get on college level new student orientation events?? 
   4. How we work with Library Director's leadership team-  Mary- can the instruction group get on the LDLT meeting to run issue by them: assessment, orientation, others.  We are a case study in how groups work with LDLT.  How do we give feedback to and feedback from, and how do we get on agenda's.  We can shape the goal, what do we want to convey and what is important for the coming year.  what are sticking points.  what input do we need. Need to consider work with CTI and other departments on campus. How are director's using the assessment data. what information do they need from us to advocate for the library on the university level.  What's next for us?- next meeting in early october and retreat in early october... but perhaps we can be ready for a november meeting?  Want to make sure we include a component for international students, and students traveling internationally.   An the upside: fake news is drawing attention, new UP and UL are both interested in IL, this is our moment.  What do we do as CUL and align goals down and up. Keep this on the agenda for next meeting, we want everyone in PSEC instruction to have a say.  Want this finalized for Nov. meeting   (side note Look up #CUSciStory)
   5. Goal setting-  Kelee will find goals from last year.  Need to see what Kelly meant with i-iii 
      
      1. Develop an instructional philosophy aligned with information literacy components of Cornell’s Undergraduate Learning Outcomes and publicize on our website.
         1. look at peer institutions
         2. branding
         3. how do we develop capacity for this
         4. is this vision or mission?  
         5. identify deliverables
            
            
      2. Develop a strategy to market our workshops to students, faculty, and staff using library and non-library channels.
      3. Continue to provide relevant professional development to instructors across CUL, specially exploring online design and instruction. 
   6. PowerNotes at Cornell  Cornell Undergrad Marketing Packet 2017.pdf
   7. Deliverables for sub groups
      1. Meet between now and our October meeting
      2. Identify a goal for the year 
      3. Memberships are listed below

_______________________________________________________________________________________________________________________________________________________________________________________

Agenda, July 12, 2017

1. Housekeeping - need note taker

2. Welcome new people-  quick welcome

3. Sub-team updates -  informing people who is on what team?

1. Website - NA- not needed

2. Outreach- membership- Camille, Lance, Tony, Mark

3. LibGuides - membership- Kelly, Nina, Tom, Lynn

4. Assessment - membership- Gaby, Aliqae, Kelly, Camille

5. Programming-  membership- Kelee, Tom, Eric, Jeremy  (look at teaching with special collections as part of programming -work with Lance)

6. Information Literacy/Instruction Leadership- membership-  Kelly, Mary, Kelee, Aliqae
   

4. Orientation

1. Discussion on volunteering for R&O for orientation.  Need volunteers to teach orientation workshops for beginning of fall semester.  Will share lesson plans with anyone interested.  Talk about Orientation Task Force to look at the process and make future recommendations for workflow in future. Will share information with Xin to get feedback.  Need to figure out how to work with other units on campus and orientation office to ensure we stay on schedule.   Consider graduate level orientation, year round ideas, and what other details might get added later.   We may want to add running report to the library directors as well.  Idea of needing a centralized group to handle some of this instead of being funneled to task forces and committees, need for consistency for contact people.  Look at “Get Started at Cornell” video.

5. Workshops for Fall- some information above

6. Goal Setting

1. Set goals as a large group

2. Sub-teams can set goals for what they want to accomplish this year

3. Get goals ready (due Aug 11) and send to PSEC Steering

4. Leadership will draft some goals and send out

7. Announcements

1. Lance- job changed- works full time for RMC as instruction coordinator

2. What is a good time to meet?  Second Wednesday at 10 am for the 2017-18 year

3. Digital Literacy site:  http://digitalliteracy.cornell.edu/   put on the September Calendar

PSEC Instruction – June 15, 2017

1. Missing notes for April.  Who took these notes?
2. Welcome to new members – Tom Ottaviano, Camille Andrews, Mark Williams
3. Sub-team updates:
   1. LibGuides – U Wisc wants to borrow our LibGuides page.  Kelly created this and is talking with them.  No problem sharing.
   2. Programming – End of year event feedback was almost entirely positive.  Some feedback that morning intro content was unnecessary.  Good feedback about the Fake News workshops.  A little rushed in lightning round.  Consider this feedback for programming for next year. 
   3. Assessment – Team held refresher for Mann Librarians on CLIQ.  Will do these on request.  Will also host open sessions for all librarians.  Team has received data from Spring semester.  Participation is going down.  Reviewed annual goals – rename survey, coordinate with assessment, host practitioner discussions.  Team has created annual timeline.  Will hand this off to next team.  Will close out work at last meeting.  Remaining goal – unit targets for distribution.  Will check in with administration to see if data is useful.  Is it useful for discussions with faculty?  Rely on admin advocacy for librarian buy in.  Xin has asked for priority topics for UL.  This could be one.  Tony noted that Olin librarians indicated that they did not get anything actionable from the Fall 2016 results.  Olin will be surveying faculty that they work with.  Instructors send email to faculty they have worked with.  Are they happy with “the product”?  Kelee and Kelly got very good feedback from their talk at LOEX about assessment.  Impressed that central unit helps with analyzing the results.  CLIQ survey is useful for accreditation report.  Malikah has left Cornell, so she has left this team.  Mary will bring assessment issue to Library Directors Leadership Team and Xin.
   4. Info Lit/Instruction Leadership – Kelly is recruiting instructors for the orientation sessions for August 2017 – Getting Started and Intro to Academic Library.  Intro to Academic Library is our contribution to Cornell internationalization efforts.  Mann Stone Lab was not reserved for the scheduled sessions.  Tom and Kelee will look for other options.  Kelly will follow up with Melanie.  We proposed asking Matt and Sean to record the sessions.  Would this be useful?  May be hard to video an interactive session. Kelly mentioned the online teaching workshop on June 14.  Would like to have same workshop for library instructors – possible end of semester event.  
   5. Master list of workshops – grad students have requested this.  Oya also had a need for this.  Online calendar may be able to show this, but should we do joint marketing?  For example, poster in Olin elevators only includes Olin workshops – should we do a group list for all CUL workshops? What is the goal?  Should we have a marketing/communication sub-team?  Yes.  Change default on libcal calendar?  List vs. monthly.  Is there expectation that workshops are added to CU Events calendar?  Mann and Olin are doing this.  Add widget saying – Not seeing a workshop you want?  Ask a librarian.  Brand the libcal with Cornell branding.  Will continue discussion at next meeting
   6. Travel fellowship – Camille and Sara E.  Presentation time and format tbd.
   7. Kelly – Immersion report - group discussion.  Kelly needs to create a SWOT report in preparation for immersion.  How many librarians involved in instruction?  Is anyone more than 50% devoted to instruction?  Tony and Kelee have over 50%.  What about law?  Mostly credit classes.  Gaby calculated ratio of librarians who teach to students.  Kornelia may have done something about aggregated teaching tally.   Decentralized environment makes it hard to scaffold instruction across the university.
   8. Digital literacy site: http://digitalliteracy.cornell.edu  - did not have time to look at this.  Will need to move to next agenda.