CUL Requirements for Access to Metadb Data

Current Loans are already purged of patron data, but Historical Loans are not

-need to research connection between loans and fine/fee transactions

-fines/fees need to be kept with loan data

-a job runs on a schedule to delete the user id on loans checked in (discharged) on the loan__t table. The user id is reset to NULL, which anonymizes the data

-Loan anonymization is configured in FOLIO here:
https://cornell.folio.ebsco.com/settings/circulation/loan-anonymization

-folio_circulation.loans_t_ The FOLIO process does not remove user id on historical loan rows; we just need to replace user_id with NULL on all historical rows

-user patron group is retained and is used for reports about collection usage; no sensitve data is included in those reports

-script will be run manually initially, then library systems will run it as a chron job on Jenkins

-good to ask Alexander Kurash, lead developer for loans

-What about turning off historical data for loans

-our anonymization should be equal to FOLIO's anonymization

-need to determine whether or not removing userid from historical loan rows would negatively impact fine/fee data

-loan id stays the same throughout all loan trans

Current and Historical Request data to be purged

-not attached to fines, fees, or loans

-Request anonymization cannot currently be configured in FOLIO;  

-need to purge requester_id from folio_circulation.request__t when status is Closed, and not delete rows on this table for any other status

-need to to purge requester_id from folio_circulation.request_t_ when status is Closed, and not delete rows on this table for any other status

-how does this impact My Account on catalog, where I can look at my current requests? Data coming from FOLIO, not Metadb

-script will be run manually initially, then library systems will run it as a chron job on Jenkins

Fines and Fees

-Sharon, Joanne, Ann, Tom, Susan Bristol, and Michelle to review what is needed for purging patron data here

-(from Ken via Simeon): If we choose to forgive a fine or fee (without any collection attempt) then there is no financial record, and we are not subject to any retention requirement. The “without collection attempt” means that if we sent it to the bursar, even if we later forgave it, we should keep the record.

When a bill is sent to collections, what status is it given in FOLIO. This is data that we need to keep. We need to ask Michelle about this. 

-need to determine what we need to anonymize

Patron Notices

-need to review tables that keep patron data in this area

-folio_email... etc.

Questions

What is in the zzz_ tables in Metadb?

 e.g., zzz___loan__t___

Is there a way to turn off the collection of historical data that is sensitive in Metadb?

Nassib says this has not yet been developed

Fine and fees data