Box / Label Guide (LTS Procedure #___)

Scope: Use this page as a guide for adding call numbers, barcodes and location stickers on boxes of different sizes. Note that Vault boxes have slightly different rules than Annex boxes. Adding labels consistently ensures accuracy of locating and ease of navigating for our pages. 

Contact: Jude T. Corina 

Unit: ATS/RMC

Date last updated: March 2025

Date of next review:

Roles: ATS staff

Contents:

Label printing and barcode duplication

There are two Zebra label printers in RMC: one at the student desk in B79, and one at the center aisle computer in the vault. Use SpineLabeller to print standard box labels. The software is preset to our standards.

Use ZebraDesigner software to duplicate a barcode. These will print on the same labels as the box labels. This software is only available on the center aisle computer.

Extra labels and transfer tape are stored in the desk drawer below the Zebra printer in B79. (Note that these take direct thermal. The exact supplies to order for these Zebra printers are in the supply list in the x:drive)

Label and barcode placement

Vault

Front: upper left corner for box and call number. Bottom right for location. Barcode in the middle, or above the location sticker 

Side: Turn the box clockwise, add box / call number at top left corner 

 Annex

leave room for their stickers in the center of the box 

[ADD EXAMPLE PHOTO] 

Add sticker dots: RED for paper, BLUE for plastic 

 Examples by box type

Vault

 *1.5” letter/legal flat boxes: 

*1.5” oversized boxes: 

*3” letter/legal flat boxes

(can also be used for 3” oversized boxes and barcodes can either go above the location sticker or in the middle like the 1.5” boxes): 

*5” upright boxes: 

Add all primary stickers on the narrow side with the string handle (front side).  

Side of box: the side you open the box from (not the back) 

Vault

Call number sticker: upper left corner  

Barcode: middle  

Location: bottom 

Side of box: call number: upper left corner 

Annex

- If there is no string, this box cannot be sent to the Annex. 

- There is no location sticker for Annex boxes 

- Leave room for their sticker, in the center of the front of the box 

Add sticker dots: RED for paper, BLUE for plastic 

Call number sticker: upper left corner  

Barcode: bottom 

Side of box: call number: upper left corner 

*upright boxes with detachable lid (any width): 

Nothing goes on the lid 

Vault

Call number sticker: top (under handle) 

Barcode: middle  

Location: bottom 

Side of box (turn box clockwise): call number: upper left corner 

Annex

- If there is no handle, this box cannot be sent to the Annex. 

- There is no location sticker for Annex boxes 

- Leave room for their sticker, in the center of the front of the box 

Add sticker dots: RED for paper, BLUE for plastic 

Call number sticker: top (under handle)  

Barcode: bottom 

Side of box (turn box clockwise): call number: upper left corner 

* 16” page boxes 

TBD

* flat Annex boxes (4” or 6”)  

TBD

*Mapcase folders – label the bottom right corner on the open side: 

* Individually barcoded media boxes 

Note: If using original media box with donor labeling, be sure not to cover any of that information  

TBD 

* Individually barcoded media canisters 

TBD 

* Individually barcoded manuscript folders 

TBD