Holding Statements: Formatting and Examples

Generally, transcribe holdings information as it appears on the item, using a form that is consistent across pieces. It may be helpful to consult the bibliographic 505 (contents note) for monographic holdings or the 362 and 588 (dates of publication and description based on/latest issue consulted notes) for serial holdings.

We "compress" our holdings, that is, we "record a range of holdings in terms of the enumeration and/or chronology of only the first and last parts held."

Use specified punctuation (this comes from the ANSI/NISO Z39.71 standard)

Use specified abbreviations for captions.

If viewing examples of MARC formatted holdings, the Voyager MFHD to FOLIO Holdings table may be helpful.

Examples

Accompanying/Supplemental material

Holdings HRID 6061823 (note difference between former practice: "1 v." and new practice "text")

Holdings statement	Holdings statement public note	Holdings statement staff note
text [was: 1 v.]
Holdings statement for supplements	Holdings statement for supplements public note	Holdings statement for supplements staff note
"Exhibits"	<1 CD-ROM>

Holdings HRID 15324470

Holdings statement	Holdings statement public note	Holdings statement staff note
text
Holdings statement for supplements	Holdings statement for supplements public note	Holdings statement for supplements staff note
1 DVD	<in pocket of text>

Holdings HRID 15599557

Holdings statement	Holdings statement public note	Holdings statement staff note
3 videodiscs
Holdings statement for supplements	Holdings statement for supplements public note	Holdings statement for supplements staff note
1 booklet

Holdings HRID 1898642

Holdings statement	Holdings statement public note	Holdings statement staff note
v.1-3
Holdings statement for supplements	Holdings statement for supplements public note	Holdings statement for supplements staff note
8 photographs and 1 plate inserted.

Holdings HRID 2449626

Holdings statement	Holdings statement public note	Holdings statement staff note
text [was 1 v.]
Holdings statement for supplements	Holdings statement for supplements public note	Holdings statement for supplements staff note
1 disk	<3 1/2 in.>
1 manual	<1 v.>

Alternative enumeration

Holdings HRID 7983736

Holdings statement	Holdings statement public note	Holdings statement staff note
1-3=v.25-27

Holdings HRID 318827 (note also the non-gap break indicated by the semicolon)

Holdings statement	Holdings statement public note	Holdings statement staff note
v.1=34;
v.2=56

Holdings HRID 3934906

Holdings statement	Holdings statement public note	Holdings statement staff note
ano IV-IX = no.49-108 (2003-2007)
ano X:no.109-115,118-120 (2008:Jan.-July,Oct.-Dec.)
ano XI-XXIV = no.121-276 (2009-2022)
Holdings note (public)	ano X, no. 116-117 not recd.

Chronology

Enclose in parentheses when enumeration is also present.

Holdings HRID 1909585

Holdings statement	Holdings statement public note	Holdings statement staff note
t.45-107 (1901-1971)

Holdings HRID 2784630

Holdings statement	Holdings statement public note	Holdings statement staff note
v.2 (1994)

Holdings HRID 3719859

Holdings statement	Holdings statement public note	Holdings statement staff note
1997,1999-2000

Compressed statements

Holdings HRID 7329957 (multi-part monograph)

Volumes 1 & 2 are complete; we have received part 1 of volume 3. When volume 3 is complete, the statement will read: v.1-3 (2009-2021) (assuming all of v.3 was published in 2021)