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Created by
Laura E. Daniels on Feb 13, 2023
2 minute read
Generally, transcribe holdings information as it appears on the item, using a form that is consistent across pieces. It may be helpful to consult the bibliographic 505 (contents note) for monographic holdings or the 362 and 588 (dates of publication and description based on/latest issue consulted notes) for serial holdings.
We "compress" our holdings, that is, we "record a range of holdings in terms of the enumeration and/or chronology of only the first and last parts held."
Use specified punctuation (this comes from the ANSI/NISO Z39.71 standard)
Use specified abbreviations for captions.
If viewing examples of MARC formatted holdings, the Voyager MFHD to FOLIO Holdings table may be helpful.
Examples
Monographs
Multi-vol, complete
| Label | Statement | public note | staff note |
|---|---|---|---|
| Holdings statement | v.1-4 |
Multi-vol, incomplete holdings
| Label | Statement | public note | staff note |
|---|---|---|---|
| Holdings statement | v.1-[2] (2001-2003) |
Monographs with supplements or accompanying materials:
| Label | Statement | public note | staff note |
|---|---|---|---|
| Holdings statement | 1st-2nd ed. (2005-2006) | ||
| Holdings statement for supplements | 1st ed.:suppl.1 |
| Label | Statement | public note | staff note |
|---|---|---|---|
| Holdings statement | 1 v. | ||
| Holdings statement for supplements | 1 map + 1 diagram | <in pocket of text> |
Serials
FOLIO screenshots
MARC References and Examples