2019-2020 Agenda and Minutes

August 28, 2019 meeting

Catherwood 237, 3:30pm

Attendees: Lenora, Mel, Ashley, Lynn, Aliqae, Jeremy, Heather, Nina

Changes to PSEC committee structure (now Public Services) and discussion about effect on Instruction Team
1. Many potential changes will likely impact the other committees are
2. Leadership structure (new charge only mentions “lead or co-lead”)
  1. Benefits: share the load, avoids confusion, helps with handover, working with administration
  2. Cons: 3 year commitment!
3. Committee membership: according to plan, will be worked out with the directors (Danianne’s direct reports)
  1. “At Large”: consider how it is defined, what is role? Group of “leads”
Subteam work
1. Programming: Aliqae, Alison, Ashley
2. Assessment: Mel and Alison
3. Guides: Jeremy, Lynn, Aliqae, Zoe (Camille rotated from Instruction, but continue to invite?)
  1. LibGuides integration into Canvas
    1. Initial report to Danianne in December 2018
    2. Jeremy in correspondence with Canvas administrators
    3. Opt in vs. opt out
      1. Preferences to opt in, in past and in discussion
  2. New timeline for accessibility remediation October 2020
    1. January work session and others over the year
    2. Note that default guides settings should result in accessible guides, provided that alt-text is provided for images, and headings used in Rich Text.
4. Outreach: Heather and Nina
Instruction Showcase - proposal for end-of-semester event
1. Share initiatives, discuss classes
2. Programming subteam will investigate
Report from meeting with Tamar and Danianne on primary resource literacy
1. Initial discussion on how we highlight archives/spec collections and primary source literacy in library instruction
2. Primary sources broadly, or specifically as an artifact
3. Points of collaboration and next steps
  1. Tamar: potentially starting an Exhibits committee
  2. Public Services meetings: community of practice discussions, have one as primary source discussion
  3. Instruction Team: include in programming ideas
4. Literacies as learning objectives: what are we looking to achieve and how? Observing limitations/capacities, but idea of purposefully engaging students with special collections
5. Initial convo, there will be other opportunities for units/individuals to participate!
Get Started workshops; assessment tool
1. Four workshops scheduled, starting next week
2. Assessment tool in development
3. Post-Get Started workshops: “Keep Rolling! with Library Research”: Mel is piloting
  1. Sept 16, 4-5 and Oct 2, 4-5 at Mann Library
  2. Advanced DB searching, retrieving articles, diff between DBs and Google Scholar
Updates and Announcements
1. Aliqae: please attend candidate presentations for ILR Research and Data Librarian & provide feedback!
2. Heather: LibWizard is up and running, and Reanna has been creating tutorials. Will be shared with group! Made for A&S advising seminars
3. Lynn: Noted that Olin and other instruction librarians will be conducting 80+ library workshops for freshman in coming weeks
Next meeting: 25 September, 11am, Catherwood 237

July 24, 2019 meeting

Catherwood 237

Attendees: Jeremy, Aliqae, Mary, Lenora, Mel, Ashley, Heather, Zoe, Lynn

Welcome new member Ashley Shea, and thanks for agreeing to be incoming chair!
Introductions
About the committee and description of subcommittees
1. Leadership structure: incoming chair (Ashley), chair (Lenora), outgoing chair (Aliqae). This is the steering group and includes Mary Ochs.
2. Subteams:
  1. Assessment – coordinates CLIQ and other assessment related topics
  2. Programming – general instruction programming and end of year event
  3. LibGuides Subteam – coordinates LibGuides activity and training for all of CUL, Jeremy is LibGuides administrator
  4. Outreach & Communication – instruction website and workshop schedule in LibCal.
3. Sign up for subteam membership using the Subteam Interest Form no later than July 26th (Friday).
Monthly meeting schedule for the year (bring your calendars)
1. So far, second Wednesday of the month at 10:30 is preferred but there also is a request to move to Tuesday or Thursday mornings.
  1. After discussion, will select a Tuesday at 10am that is not the second Tuesday of the month. Lenora will check with Nina and Alison, and then check in with Aliqae about reserving 237 Catherwood.
2019 Orientation
1. Update of orientation group planning.
2. CUL "Get Started with Library Research @ Cornell" workshops - 9/4 and 9/10 at Catherwood (4:30); 9/5 (4:30) and 9/7 (1:00) at Mann. Thanks to all who volunteered; we have more than enough people to teach these!
  1. The schedule is an experiment; feedback will inform future Orientation workshop planning
  2. We have lesson plans and powerpoints to share with volunteer teachers.
  3. Discussion of potential follow-up event to Get Started - hum/social sciences/sciences
    1. Interested in exploring - Mel, Lenora, Ashley, could schedule at Mann.
  4. Assessment - consider a follow up survey, paper, what questions do you still have? Potential goal for assessment subteam.
  5. Publicize drop in session - work on your paper, get help
3. Unit orientation activities report-in
  1. Engineering - connected with advisors, participating in Orientation fair, working with graduate students
  2. Catherwood - undergraduate and graduate orientation, PhD student outreach, standard fall instruction for labor law and advanced writing seminars
  3. Mann - shifting into teaching and research teams, away from indiv listservs, individual new faculty outreach. New student welcome.
  4. Olin - tours on the hour during orientation days. Arts and Sciences advising seminar - weeks 2-5, groups of 10-20. Not scheduling workshops until dates/times. Olin hosting Inside Scoop for grad students, Sept 12 3-5pm. Possibly cocktail lounge.
  5. Fine Arts and Architecture students have tours. Africana and Music will offer. Music grads get very thorough orientation. Idea: nonmajors interested in fields, that would not otherwise get it.
Goals process
1. Preliminary goals reported to PSEC in annual report, more discussed in last meeting, but there will be a formal goals process where committees will submit to Danianne for review
2. Budget process in PSEC tbd, unsure if there will be allocated budgets or request on case-by case basis
Updates and announcements
1. LibWizard - security issues resolved, creating tutorials, everyone can use. How to coordinate on tutorials?
2. LibAnswers - instruction queues desired in Olin, could resolve ticketing issues in Olin.
  1. Questions about privacy
  2. Form use - some use, some don’t
  3. Potentially invite Tom?
  4. All are OK with Heather requesting an account for Olin RLS instruction
3. Cornell-Tsinghua series. Gerald and Danianne interested in video outreach/orientation. Convene a team, charged with creating video modules that are accessible, identify learning objectives of module. How might this fit with A&S requirements, other committee plans. Deliverable timeline - not this orientation! Can be LibWizard, not just video. Group observed time requirements and inflexible nature of video files that are quickly updated. Engineering videos are now hosted on YouTube. Questions about membership. Consensus that it is a good idea, that it could serve the A&S initiative. Potentially look at purchaseable options, no need to reinvent the wheel. Other Universities have great tutorials, especially for more generic questions. Interoperability and simplicity of file formats and platforms are key. Orientation + information literacy? Canvas integration.
Next meeting: Time and date TBD based on poll. Plan is to remain in Catherwood 237

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