2019-2020 Agenda and Minutes

July 24, 2019 meeting 

Catherwood 237

Attendees: Jeremy, Aliqae, Mary, Lenora, Mel, Ashley, Heather, Zoe, Lynn

1. Welcome new member Ashley Shea, and thanks for agreeing to be incoming chair!
2. Introductions
3. About the committee and description of subcommittees
   1. Leadership structure: incoming chair (Ashley), chair (Lenora), outgoing chair (Aliqae). This is the steering group and includes Mary Ochs.
   2. Subteams:
      1. Assessment – coordinates CLIQ and other assessment related topics
      2. Programming – general instruction programming and end of year event
      3. LibGuides Subteam – coordinates LibGuides activity and training for all of CUL, Jeremy is LibGuides administrator
      4. Outreach & Communication – instruction website and workshop schedule in LibCal. 
   3. Sign up for subteam membership using the Subteam Interest Form no later than July 26th (Friday).
4. Monthly meeting schedule for the year (bring your calendars)
   1. So far, second Wednesday of the month at 10:30 is preferred but there also is a request to move to Tuesday or Thursday mornings.
      1. After discussion, will select a Tuesday at 10am that is not the second Tuesday of the month. Lenora will check with Nina and Alison, and then check in with Aliqae about reserving 237 Catherwood.
5. 2019 Orientation
   
   1. Update of orientation group planning.
   2. CUL "Get Started with Library Research @ Cornell" workshops -  9/4 and 9/10 at Catherwood (4:30); 9/5 (4:30) and 9/7 (1:00) at Mann. Thanks to all who volunteered; we have more than enough people to teach these! 
      
      1. The schedule is an experiment; feedback will inform future Orientation workshop planning
      2. We have lesson plans and powerpoints to share with volunteer teachers.
      3. Discussion of potential follow-up event to Get Started - hum/social sciences/sciences
         1. Interested in exploring - Mel, Lenora, Ashley, could schedule at Mann.
      4. Assessment - consider a follow up survey, paper, what questions do you still have? Potential goal for assessment subteam.
      5. Publicize drop in session - work on your paper, get help
   3. Unit orientation activities report-in
      1. Engineering - connected with advisors, participating in Orientation fair, working with graduate students
      2. Catherwood - undergraduate and graduate orientation, PhD student outreach, standard fall instruction for labor law and advanced writing seminars
      3. Mann - shifting into teaching and research teams, away from indiv listservs, individual new faculty outreach. New student welcome.
      4. Olin - tours on the hour during orientation days. Arts and Sciences advising seminar - weeks 2-5, groups of 10-20. Not scheduling workshops until dates/times. Olin hosting Inside Scoop for grad students, Sept 12 3-5pm. Possibly cocktail lounge.
      5. Fine Arts and Architecture students have tours. Africana and Music will offer. Music grads get very thorough orientation. Idea: nonmajors interested in fields, that would not otherwise get it. 
6. Goals process
   1. Preliminary goals reported to PSEC in annual report, more discussed in last meeting, but there will be a formal goals process where committees will submit to Danianne for review
   2. Budget process in PSEC tbd, unsure if there will be allocated budgets or request on case-by case basis
7. Updates and announcements
   1. LibWizard - security issues resolved, creating tutorials, everyone can use. How to coordinate on tutorials?
   2. LibAnswers - instruction queues desired in Olin, could resolve ticketing issues in Olin.
      1. Questions about privacy
      2. Form use - some use, some don’t
      3. Potentially invite Tom?
      4. All are OK with Heather requesting an account for Olin RLS instruction
   3. Cornell-Tsinghua series. Gerald and Danianne interested in video outreach/orientation. Convene a team, charged with creating video modules that are accessible, identify learning objectives of module. How might this fit with A&S requirements, other committee plans. Deliverable timeline - not this orientation! Can be LibWizard, not just video. Group observed time requirements and inflexible nature of video files that are quickly updated. Engineering videos are now hosted on YouTube. Questions about membership. Consensus that it is a good idea, that it could serve the A&S initiative. Potentially look at purchaseable options, no need to reinvent the wheel. Other Universities have great tutorials, especially for more generic questions. Interoperability and simplicity of file formats and platforms are key. Orientation + information literacy? Canvas integration.
8. Next meeting: Time and date TBD based on poll. Plan is to remain in Catherwood 237