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17 December 2018

Attendees

  1. Housekeeping
  2. Announcements and updates
  3. PSEC meeting report-back
  4. Subteam reports
    1. Assessment
    2. LibGuides
      1. LibGuides-Canvas integration document submitted to Danianne
    3. Programming
    4. Outreach and Communication
  5. January orientation workshops
  6. Next meeting: January 23

24 October 2018

Attendees: Aliqae, Zoe, Lynn, Heather, Nina, Mel, Tom, Tia, Jeremy

  1. Housekeeping
  2. Announcements and updates
    1. ILR Dean will be new College of Business Dean
    2. Law Library Director search in progress
    3. Kheel Center Director search in progress
  3. PSEC committee meeting with Danianne
    1. PSEC plans to be announced November
    2. Proposed goals/ongoing initiatives discussed
      1. Review and revise orientation workshop curriculum. Small task force formed to look at lesson plans and solicit feedback from workshop instructors and make recommendations. 
        1. Hold; defer to CUL orientation review discussions; will have opportunity to provide feedback/info
      2. Create web accessibility guidance and templates for units and staff working with LibGuides. 
        1. Specific recommendations requested regarding Canva integration (direct to Danianne), guides audit (LDLT), and accessibility compliance (LDLT)
      3. Harness recent Online Learning Module Task Force recommendations to identify necessary resources for instructional design needs and update existing patron website guidance.
        1. Hold
        2. Encourage individuals/units to discuss with Danianne
      4. Continue/complete last year's efforts to build checklist of resources and background for instruction coordinators and supervisors to onboard new CUL library instructors.
        1. Proposal requested, to be reviewed by LDLT
      5. CLIQ
        1. Continue as established; D requested further information
  4. Subteam reports
    1. Assessment
      1. CLIQ reminder sent out to instruction coordinators
    2. LibGuides
      1. working on Danianne's requests
    3. Programming
    4. Outreach and communication
      1. Planned workshop calendar workflow, will review current practices
  5. Next meeting: 28 November

26 September 2018

Attendees:

  1. Housekeeping
    Danianne suspended the formal PCEC meeting for September in order to meet individually with PSEC committee chairs and outgoing chairs to go over goals, budgets, etc.
    Aliqae is scheduled to meet with Danianne on October 5

    Announcements and updates
    Olin/Uris RLS: Instructors have experienced problems with the projection monitors in the Uris Classrooms. They are getting past their useful life, but as Cornell IT is relinquishing control over that space, they, IT, will not be replacing them. Stay tuned for updates.
    Arts & Science Advising Seminar, library instruction sessions have begun.

    ILR:  The ILR school is undertaking a curriculum review. Recommendations coming out this fall. 
    Second round of interviews for Kheel Center Director position have begun.

    Mann: Mann has hired a new, part-time librarian for systematic reviews.
    Mann also hired a new Reference Assistant, starting October 5th.

    Law: Interviews for new director have been completed. Feedback due on Friday, September 28th.

  2. Subteam reports
    1. Assessment
      Camille reports that the library assessment email will be sent to instruction coordinators, along with the CLIQ.

    2. LibGuides
      Jeremy is the Administrator/liaison with Springshare and has accepted the leadership role on the LibGuides subteam. In terms of the goals, we will be focusing on meeting accessibility benchmarks as outlined in WCAG 2.0. As part of that effort, we will share a LibGuides accessibility cheat sheet with all LibGuide authors.

    3. Programming
      Would like to poll the rest of the PSEC instruction team for ideas. One thought is to focus on assessment models and current trends in assessment.

    4. Outreach and communication
      The subteam will rotate responsibility for meeting facilitation. Nina will be the point-person. In terms of goals, will take on "marketing support" for workshops, but would like to hear thoughts from the full Instruction Committee.

  3. CUL Workshops calendar and instruction page
    1. Calendar
      1. links to unit calendars: to review
        Libcal has a system level which could write to all calendars.
      2. Proposed: unified color-coding/categorization of events by topic or theme
        Is there a central categorization scheme, for example, for color-coding similar types of workshops? If we use color-coding, or some other coding scheme by category -- e.g., all of the citation management workshops or all of the mapping workshops –  is there a way to put in a legend explaining the coding?
    2. Instruction page
      1. Proposed: cancellation statement
        "Workshop instructors reserves the right to cancel the workshop if attendance is low." This wording may sound a little unfriendly. In general, if attendance is low, instructors will content registrants to offer a private consultation.  Since most unit libraries are not receiving instruction requests from the central instruction request form, it may not be necessary to add this wording. 
      2. Proposed: links to videos/alternate materials
        General agreement that it might be nice to add this content to that page.
      3. review of instruction request form. Heather Furnas asked if we could add wording to the central instruction request form to ask requestors to attach their syllabus? This raised the question of which libraries use this form and it appears that only Olin is.

  4. Goals review - tabled until Aliqae has met with Danianne. 
    1. Goals/budget request submitted
      1. Budget request: $600 for programming, $1500 for information literacy travel award to attend Immersion
      2. Goals:
        • Review and revise orientation workshop curriculum. Small task force formed to look at lesson plans and solicit feedback from workshop instructors and make recommendations.
        • Create web accessibility guidance and templates for units and staff working with LibGuides.
        • Harness recent Online Learning Module Task Force recommendations to identify necessary resources for instructional design needs and update existing patron website guidance.
        • Continue/complete last year's efforts to build checklist of resources and background for instruction coordinators and supervisors to onboard new CUL library instructors.
  5. Orientation materials review update
    Taskforce: Heather, Alison, Gaby, Mel, Tobi and Lenora will schedule of series of three meetings to review Orientation materials.

  6. Next meeting: 24 October

22 August 2018

Attendees: Aliqae Geraci, Camille Andrews, Gaby Castro, Heather Furnas, Mary Ochs, Nina Scholtz, Lynn Thitchener, Alison Shea, Zoë Wilkinson Saldaña, Tia Ward.

1. Housekeeping: Mel Jensen note-taker.

2. Announcements and updates:

a. Heather Furnas announced Advising Center for A & S offering a one-credit course for first year students. 33 sections. 10 students per section. Work closely with faculty. Geared toward 1st Generation students. Focus of course is increased awareness of campus services. One session of the course to be devoted to information literacy. Olin/Urich librarians to teach sessions this semester. Next year course will be required of all A & S students. Will need help from other libraries to teach – large number from biological sciences anticipated. Information literacy curriculum still being developed. 

b. Gaby reported that programming requests are being taken for the Portal which will be on campus until November 1.

3.  Orientation workshops: materials review

Aliqae is following up on some scheduling/calendar issues that have occurred this year with the workshops; collecting additional feedback and forming a small task force to evaluate orientation materials for next year. Email Aliqae if interested. 

She noted that there will be a small task force formed to update orientation materials before next year – email Aliqae if interested in joining that group. Those who taught an orientation workshop this year are encouraged to share changes that were made to the lesson plan and/or approaches that worked well this year. Noted that this Fall,Tobi Hines, from Mann, will be doing a fellowship in Assessment focusing on reviewing the library’s involvement in orientation.

4.  Subteam work. Assignments finalized. 

 

Assessment: Camille, Gaby, Aliqae

Outreach & Communications: Tom, Nina, Tia

Programming: Alison, Heather, Lenora

Guides: Zoe, Jeremy, Lynn, Aliqae, Mel

Next steps: Meet/discuss goals for coming year to share with larger group. Appoint a point person for the sub-team. As projects arise at the larger group meetings, they may be assigned to a sub-team for follow up and action.

5. Goal setting for 2019. PSEC goals are due in September. Some ideas for initial goals include:

a.  Making sure that all library guides conform to accessibility guidelines.

b.  Reviewing orientation materials.

c.  Identifying resources that are needed to enhance instructional design and technology aspects of instruction.

d.  Producing more student-friendly video clips to accompany the written narrative on the CUL Introduction to Research web page.

Alison suggested creating an overview of CUL instruction that would be particularly useful to new librarians and would cover topics such as workshop development, a list of experts in different subjects relating to instruction, collaboration between library units, etc.

It was noted that there is interest at the administration level in reviewing PSEC procedures overall. Something similar is in the works for collection development team.

Also noted that it is important to make sure that the PSEC wiki is current and to archive documents in order to maintain institutional history.

6. Budget request for this year is also due.

Last year only $600 of the $1200 requested was spent, primarily because money was not awarded for an IL travel grant. One idea for the current year would be to use some of the budget money to pay for registration for someone to attend LOEX. Another option would be to cover some expenses for the PSEC Instruction chair or incoming chair to attend ACRL Immersion if they have not already done so.

Some of the money also goes toward the end-of-semester events – even though those costs are shared between committees. Money could be used toward an honorarium for an external speaker at one of the events.

7.  Next meeting: 26 September, 11am, Catherwood 237

 

July 11, 2018 meeting 

Catherwood 237

Attendees: Jeremy Cusker, Aliqae Geraci, Gaby Castro (note-taker), Mary Ochs, Tom Ottaviano, Lenora Schneller (all the way from the Austrian Alps!), Nina Scholtz, Alison Shea, Zoë Wilkinson Saldaña.

  1. Welcome new members!
  2. Introductions
  3. About the committee and description of subcommittees
    1. Leadership structure: incoming chair (Lenora), chair (Aliqae), outgoing chair (vacant - because of Kelly LaVoice's departure).  This is the steering group and includes Mary Ochs.
    2. Subteams:
      1. Assessment - coordinates CLIQ and other assessment related topics
        1. Gaby ongoing liaison
      2. Programming - general instruction programming and end of year event
        1. Lenora ongoing membership
      3. LibGuides Subteam – administers and coordinates Springshare account for all of CUL.
      4. Outreach & Communication – instruction website and workshop schedule in LibCal. 
    3. Sign up for subteam membership using this Subteam Interest Form, no later than July 20th (Friday).
  4. Monthly meeting schedule for the year (bring your calendars)
    1. Aliqae will send a doodle poll for us to select best times.  So far, second Wednesday of the month at 10am, 10:30 and 11am are possibilities.
  5. 2018 Orientation  - Dates:  8/17 (Friday), 8/18 (Saturday) and 8//22 Wednesday
    1. The Library is a partner in the Cornell-wide Orientation Group "new student program" and we are assigned specific days to conduct our workshops.  The library workshops appear in the CU-wide promotional materials, and are separate from the college-specific orientation activities that also happen around the same time.
    2. CUL workshops - please sign up here to volunteer: https://cornell.qualtrics.com/jfe/form/SV_cCKfBhxOHHIgfR3.  We have created lesson plans and powerpoints to share with volunteer teachers. Workshops occur at Mann, Olin and Uris Libraries. Anticipate a debrief on how the workshops went later in August or September.
      1. Introduction to Academic Libraries in the United States (2 sessions - one Friday, one Wednesday)
      2. Getting Started with library research at Cornell (6 sessions - 2 on Friday, 2 on Saturday, 2 on Wednesday)
    3. Unit orientation activities report-in
      1. Every college/unit holds different orientation activities.  Here's a sample of some of them:
        1. ILR - all students get a tour, specific programs get a hands-on orientation
        2. Law - 8/6 - 8/8 - tour and orientation, plus credit-bearing courses
        3. Dyson - 4 events for students that include 30 mins intro to the library.  Also an orientation from JCB for new faculty on 8/17
        4. CALS - 9/4  New student welcome in Mann Lobby.  Also conduct "inside scoop" for Grads in September, plus workshops  throughout the semester
        5. ENG - 8/22 meet and greet, and as needed/requested sessions.  Expect makerspace orientation as well
        6. Music - Orientation for Grad students, but will offer some on-demand tours for UG (based on UG survey comments!!) (smile)
  6. Goals process
    1. Goals reported to PSEC, possibly due end of August/early September
    2. We will discuss this more, but please think more about this.  One possible topic is the "certificate" for workshops (Olin RLS is considering this as a pilot).  More details forthcoming.
  7. Updates and announcements
    1. Portal soft launch 8/23.  Arrival anticipated 8/8  http://guides.library.cornell.edu/portals
    2. Tableau Workshop for staff on 8/1 (Zoë) in Uris Library. More details forthcoming.
    3. Certificate for workshops – Olin RLS?
    4. Law Library - new Director of Administration, Sabrina Sondhi (Amy Emerson's replacement).
    5. ILR - 2 new reference staff  - Sara Palmer (full time reference assistant); Joe Hull (part-time reference assistant). Kheel Director job reposted.
    6. Mann Library instruction - Mel Jensen and Ashlea Shea will be the new instruction coordinators.  Mel lots of teaching experience; Ashley on CALS curriculum committee.
    7. Invite Danianne Mizzy (new AUL) to our meeting in Aug or September.  Aliqae will follow-up with Angie.
  8. Next meeting:  Location will be in Catherwood 237.  Time and date TBD based on doodle poll.
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