2016-2017 Agenda and Minutes

Agenda, February 7, 2017

1. Housekeeping - 5m
   a. Note taker/additional agenda items
2. Sub-team updates -
1. Website
2. Technology/Learning Spaces
3. LibGuides
4. Assessment
5. Programming
6. Information Literacy/Instruction Leadership
3. Short update
1. Working on Fake News Workshop
2. End of semester event possibly co-sponsored with R&O

Agenda, November 9, 2016

1. Housekeeping - 5m
   a. Note taker/additional agenda items- Who was the notetaker for October meeting? 
2. Sub-team updates -
   
   1. Website - Nina and Melissa are working on this. Jeremy renewed call to include a note about the instructional videos, even in the absence of any positive 'testimony' from faculty (pointed out that given that we can link directly to some of the existing videos, we might not even need anyone's testimony to tell them how good the service is).
      
      
   2. Technology/Learning Spaces - The online learning module/video meeting had a meeting last week; at least 3 possible projects are in the works. (For Jeremy's proposed ENGRC video, it was suggested that he speak with Traci Nathans-Kelly, whom he was familiar with)
      
      
   3. LibGuides - No response from SpringShare yet in regarding multiple problems having to do with the Assets menu. We have had multiple problems with seemingly undeletable 'zombie' content in the Assets module. ILR has a very structured process for the creation, addition and removal of Asset content, but would like a 'batch process' for elimination of outdated or undesired content from that menu. Also: the LibGuides search function is still not fully function. 
   
   
   1. Assessment - A Qualtrics training was held on Oct. 13 for Olin staff; likely will have another such training at some point in the future. Zsuzsa and Kornelia presented some of the results of the PULSE survey of undergraduates plus the survey of faculty at ACRL. Still investigating the usage of paper surveys (Jeremy pointed out that using paper surveys–and implicitly requiring that students hand them in at the end of a class before they're allowed to leave-- Aliqae offered personalized instruction in how to enter the results of paper surveys online.
      
      
   2. Programming - There was some discussion of potential December programming, possibly including digital teaching, libguides and video production. Jeremy also mentioned that Jesse Koennecke is still willing to do an event having do with improv presentation skills (BattleDecks), though that would not be until the end of the spring semester.
      
      
   3. Information Literacy/Instruction Leadership - There was much discussion having to do with the framework and it's relationship to the existing standards. Although there was some vigorous debate, most people seem willing to accept the framework as an adequate replacement for the older standards. Chris Miller also described the upcoming Course Design Institute, the participants (now up to 7) need library partners, who could confer with them during the lunch portion of the program. Regarding the Information Literacy Fellowship program, we can expect to re-launch it in January, although our planned-for date to solicit new applications due at the end of November may be approaching too fast to be practical.

Agenda, October 12, 2016

1. Housekeeping - 5m
   a. Note taker/additional agenda items
2. Sub-team updates -
   
   1. Website
   2. Technology/Learning Spaces
   3. LibGuides
   4. Assessment
      1. help us create a new name for the survey- some issues with the term "assessment survey"-  Ideas PIE, LIE, PIT  using terms like tool, evaluation, literacy
      2. gathering feedback on sticking points with the use of the survey- what is the comfort level- how can we limit or remove barriers to use?
      3. need CUL wide programming for using qualtrics, embedding in libguides and so on- talk to programming about this event (perhaps in Nov.)
   5. Programming
   6. Information Literacy/Instruction Leadership

Agenda, September 14, 2016

1. Housekeeping - 5m
   a. Note taker/additional agenda items
2. Sub-team updates - 20m SMART Goal progress
   1. Website - see goal and mockup of a new Workshops page
   2. Technology/Learning Spaces -
   3. LibGuides -
   4. Assessment -
   5. Programming -
   6. Information Literacy/Instruction Leadership
3. Proposal for Information Literacy Fellowship(s) – 5 m  update
4. PSEC Instruction Charge- 5m Draft
   1. Provide leadership to CUL in its commitment to effective instruction and comprehensive information literacy, through providing professional development opportunities, planning for allied initiatives, and advising CUL on strategies and goals. Within PSEC Instruction, tasks are divided into sub-teams: leadership, programming, assessment, technology and learning spaces, and libguides.

Notes/Minutes

Notetaker: Jeremy Cusker

SMART Goals updates from the subcommittees

Website

• The revamp of the Workshops page is underway; a mockup is in place now (see link above)
• Includes upcoming events
• Eventual goal is to incorporate the LibCal feed, plus a search box below that, then links to specific instructional units
• On front page of Instruction, "Workshops" will be better-surfaced
• Additional issue: Incorporate Jill Powell's suggestion for option of instructional videos on front page. Include at least one of our 2-3 examples of faculty testimony to highlight it's value

Technology and Learning Spaces

• SMART goals management merged with learning module goals; liaison with them
• Lance Heidig on separate learning spaces 'group'

LibGuides

• Homepage problems temporarily fixed (esp. search box)
• Search box within individual guides search only those guides; need to be removed with CSS if desired

Assessment

• In accordance with SMART goals, drafted plan to operationalize the pilot project
• Need better name for the effort
• Goals include: train instruction coordinators, develop a sustainable workflow for the paper surveys (or eliminate them altogether), various other goals
• Timeline to be discussed still
• Summary to be shared with PSEC leadership

Programming

• help for organzing events/programs available
• will also be coordinating on leadership efforts

Instructional literacy

• Idea: ACRL framework brown-bag lunch series - how to incorporate the framework into instruction. Might occur monthly.
• Begin looking for leaders of this effort via word-of-mouth, facilitators surveys
• Further: Idea of related 'lightning rounds' or short talks prior to each lunchtime event
• Peer mentoring program (possibly some other title like 'peer teaching') with a goal of making assessment program more streamlined
• Fellowship program - Mary Ochs unable to attend.
  
  • Review group recieved 2 applications, both applicants asked to make clarifications/modifications and both declined, withdrawing applications
  • Likely that time committment discouraged further applications
  • New round: Offer in January, with 'start date' of July
  • Better-clarify what the program is about

PSEC Instruction charge

• Formerly: PSEC Mission statement
• Draft exists; edited by committee herewith

Agenda, August 18, 2016

• Introductions
• Sub-Team updates
• Short discussion on Workshop page
• Update on Fellowship
• Crafting SMART Goals- Ideas from June meeting to add to, edit, delete, and so on

1. Peer mentoring program

2. Follow up on David Feldshuh program

3. Continue work on assessment

4. Launch information literacy fellowship program

5. Collaborate with Online learning task force

6. ACRL Framework - develop our plans for implementation

Minutes, August 18, 2016

Introductions

Sub-team updates:

LibGuides - new button on home page.  Now link for guideowners to ask questions.  Sending out newsletter with updates re software plus reminders.  Some staff leaving - need to transfer guides.  Planning 2 events - LibGuides Lounge - clean up pages.  Will do session for teaching actively with guides.  Many new staff do not have LibWizard accounts.  Kelly will set these up.  LibCal accts come from Jeremy. All PSEC instruction members have accounts.  Not all LibGuide accts have LibCal accounts.  LibCal has 2 parts.  Room reservation piece managed by PTAC.  Events scheduling - Jeremy. 

Tech subgroup - PSEC needs to discuss whether internal CUL events will be managed by LibCal.  Kelly will bring this to PSEC.  Anyone using Evance needs to know that it is going away.  LibCal brief intro should happen at R&O.  Could Nina who is also member of R&O do this?  Learning spaces - forming learning spaces team at PSEC level, also sponsored by Ezra.  This group would like our learning spaces document as background.

Programming - kelly, eric, jeremy, lance and chris.  Will be meeting soon.

Assessment - new members - gaby, kelee p, aliqae and x.  Kelee is working on report from last year's assessment.  Aliqae sent email to inst coordinators to let them know that we are continuing the survey from last semester.  Aug 23 meeting scheduled - will discuss how to align with SMART goals.

Website - workshop page does not point to any workshops.  Link is not noticeable. Does anyone have access to make changes.  New list of events did not exist when we were creating the new website.  Can now remove links to individual libraries and create link to new list of workshops in LibCal.  Some libraries don't use LibCal, so need to think about how to list everything.  Encourage libraries with workshops who are not using LibCal to use LibCal?  Add search box to search the LibCal listing?  Gaby will find out who is not using LibCal.  They will be encouraged to move to LibCal.  Need training.  Move large link to all available workshops to top of page.  Ask Melissa about search box - SEARCH WORKSHOPS.  Website team: gaby, nina, mary, tony

SMART goal for year - solve problems with workshop page.

• Specific (who, what, where, why)
• Measurable
• Attainable
• Relevant
• Timely - include timeline with benchmarks

1. Peer Mentoring - Programming sub-group
2. Follow up on David Feldshuh program - Programming sub-group
3. Continue to work on assessment - Assessment sub-team determine specifics, come back to next meeting. aliqae
4. Launch info lit fellowship program - Assess program at end of year.
5. Collaborate with online learning task force - priority but not a SMART goal
6. Develop plans for implementing ACRL framework - needs its own goal/team?  leadership team take this one
7. Web-related goal - Fix workshop page

Use the framework that Kelee will send out.  Each sub-team will finalize a SMART goal for their area.  Organize process for follow up, compile.  Leadership team will come up with timeline.

Decision - 2nd Wednesday for meeting.  Next meeting is Sept 14.\