When there is a change in faculty, all these pages/databases need to be addressed.
Also, see VIVO contacts.

Notes

• Faculty must curate their own VIVO entries (see below for instructions) since much of their VIVO information gets shown within Chemistry's web site automatically. Such as links to their lab group, bibliography, and such.
• The only exception to the above statement is the image of the faculty member on their CCB faculty page. Adding or changing this image is via a request to A&S Comm. staff.

Data changes requiring contacting VIVO

Faculty profile box

On Chem's home page, rotation of faculty in "Faculty" profile box is governed by Vivo and is automated, with data coming from:

• http://vivo.cornell.edu/display/individual172

VIVO entry for incoming faculty

As of March 2014, we made arrangements to get incoming faculty a page //before// their appointment.

• Normally VIVO waits for the HR ingest to create a faculty entry. If given advance warning (a couple weeks or more),  they will manually add everything as soon as we provide then with a NetID.
  • Subsequently, VIVO staff will need to merge this entry by hand into the one created when they officially on-board with HR.
• To request this, contact <VIVO-CONTACT-L>.

Don't forget that the picture at VIVO is a square picture, at least 200*200 pixels.

When changes in VIVO don't propogate fast enough

Changes in the VIVO section requires contacting Vivo <vivo-contact-l>, as they don't necessarily update as quickly as a dept. would like. For example:

• a request must be submitted whenever a faculty member leaves so that they are removed from the VIVO list for the department, or placed into the correct category (eg. emeritus).
• a request should be made as soon as a department knows someone is coming to expedite their addition to the Vivo database (see above).
• any faculty promotions, too (is //much// faster than the HR feeds).

Data changes requiring a direct edit of the Chemistry web site

• http://chemistry.cornell.edu/faculty/
• http://chemistry.cornell.edu/faculty/faculty.cfm
• All Chem web's research area pages, such as:
  • http://chemistry.cornell.edu/research/biophysical.cfm

Also with incoming faculty, a profile pages for the new faculty must be create in the Chemistry web site. This requires VIVO to have a page and a netid assigned before the new page can be created (see section above, "Data changes requiring contacting VIVO").

• All you do is replace the ID in the url and you have a new page: http://chemistry.cornell.edu/faculty/detail.cfm?netid=bab13
• With the new url you can add to the various pages within the Chemistry web site.

This image must be sent to A&S's Communications staff to insert into the correct CCB web site directly, which we don't have authority to do:

• /images/departments/chemistry/faculty-bio-pics/NetID.jpg

Test this is done by going to:

• http://chemistry.cornell.edu/images/departments/chemistry/faculty-bio-pics/NetID.jpg

Data changes requiring contacting A&S's Communications staff

• http://chemistry.cornell.edu/faculty/faculty-research.cfm

As of 6/13, changing info on this page requires Bob, in A&S's Communications.