Telephone meeting notes

Telephone Meeting Notes

1/16/14

1) Agreed to have weekly calls at 2:00 PM Fridays
2) Discussed set up to receive MARC files from ctsbulk-l mailing list, bulkload Exchange Group account & use of Outlook Express. Workstation configurations quite different (use of OE, for example).
3) Discussed what it would take to get LS tools configured to Columbia specifications.
4) Discussed model of having files processed by LS tools at Cornell, and then an authorization created to retrieve from Cornell and Load at Columbia.
5) Guest authorizations across institutions needed. Net ID's and Unis ultimately are required. See TSI Software and computer setup wiki.
6) GB discussed current work building repository of XML records for Hathi Trust Government documents.
7) Neither institution is currently using or investigating the Global Data Change feature of Voyager.
8) Will create email alias that vendors can send MARC files too rather than FTP. Include Cornell and Columbia recipients
9) Cross-shared Voyager file MARC-21 Repertoire.cfg adding Bengali, Devanagari, Tamil and Thai (Cornell) and left to right display character + Armenian (Columbia)
- will likely add Syriac and Ethiopic soon (also now available as scripts in Worldcat).

1/24/14

1) Continued discussions about having a joint email account for vendor MARC files. GB spoke with Chris Manly about automation of this process to feed into ctsbulk-l routines. Columbia idea was for TS to triage records (to time with material receipts) and drop into a central directory from which cron jobs load what is retrieved.
2) The draft document provided in Phase I of TSI for "Procedure46" using LS-Tools may already be too out of date to be of much use for Columbia's reference. Evelyn has LS-Tools access account for processing POOF! orders, so there is some use in place.
3) Question was asked whether LS-Tools has "versioning" and what version is currently in use? - it does not have version names. New functions and reports are frequently added. In past 1.5 years it has been rebuilt with a complete new architecture... this might be about the 4th time that has happened.
4) We'll set up a Web X display to highlight the capabilities and functions of LS-Tools for the team at Columbia to view. This hopefully would include the developer at the Cornell end to answer questions.
5) Decision made that we need to make telephone meeting notes availble on WIKI.
6) We'll try to develop use cases for investigations of comparing tools such as Pick and Scan, Strawn's location changer, Record reloader, etc. to see if there are any cross institutional areas to make collaborative use of these tools or existing workflows and define best practices.
7) MDW will try to get certain Strawn tools installed at Columbia.

1/31/14

1) Cornell is working on ebook record enhancement using OCLC API and a script with their own (not OCLC's) matching algorithms.
2) OCLC Metadata collection manager not considered helpful if Columbia uploads older Precat holdings to Worldcat, as our records would only get upgraded if there was a change to the master record in OCLC.
3) Human intervention seems a necessary element, but Voyager Select might be used to harvest ISBN's from existing Precat records to batch run in Connexion Client and create a selected record file to load after some MARCEdit work (948, etc.). Selecting one "Precat Month" at a time.
4) Re-examine YBP firm orders and Shelf Ready. Can inability to merge holdings record be worked around ; possilbe use of batchcat.dll with Perl scripting.
5) Peter Martinez has looked at documentation for Global Data Change module of Voyager.