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Also, see VIVO contacts.

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Photos and text incoming faculty must provide to create or add to

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web

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pages as described below

• A square photo, 200*200 pixels, for VIVO..

  • Faculty member will use this for their VIVO entry.

  • If we get a copy, we We can then lower its resolution to 100*100 for use at the following CCB web site page, <http://chemistry.cornell.edu/faculty/faculty.cfm>.

• A landscape photo,  255 255 pixels wide * 170 pixels high (not the portrait orientation!). Required for their personal CCB faculty page, accessible from <http://chemistry.cornell.edu/faculty/>.

• Their “keywords” regarding their research so we can properly create their entries at the following CCB web site page, <http://chemistry.cornell.edu/faculty/faculty.cfm>.

  • Note: These key words also appear as a string of comma-separated words regarding their research so that text can appear in the appropriate category for each web page linked from the above research areas, <http://chemistry.cornell.edu/research/>.

• Their research areas, as defined among the 12 areas listed at our CCB web page, <http://chemistry.cornell.edu/research/>.

  • This information is given to the A&S’s web folks so they can update the CCB matrix with their names, <http://chemistry.cornell.edu/faculty/faculty-research.cfm>.

• A string of comma-separated words regarding their research so that text can appear in the appropriate category for each web page linked from the above research areas, <http://chemistry.cornell.edu/research/>.

Notes

• Faculty must curate their own VIVO entries (entering their own NetID credentials in VIVO, to start editing) since much of their VIVO information gets shown within Chemistry's web site automatically (such as links to their lab group, bibliography, and such.). Also, they should post their 200*200 pixel photo at VIVO, but recognize that that photo is not used for the CCB web site's faculty page. (That photo can be used elsewhere at the CCB web site, such as for the research area descriptions.)
  
  • http://vivo.cornell.edu
  • Mapping between fields in VIVO and what is shown in an A&S (and thus CCB) faculty profile web page:
    
    • http://tinyurl.com/qjetwhl
  • Also, faculty may designate anyone to edit their VIVO entries on their behalf. They do this by designating those folks as proxies. See "Add profile editor", under "Who can edit my profile" on this VIVO page:
    
    • http://vivo.cornell.edu/accounts/myAccount
• Regarding each CCB faculty's individual page, the only exception that almost all data comes from VIVO is . Here are the 3 exceptions:
  
  1. The source of data  for the image (photo) of the faculty member on their CCB faculty page is at A&S's server.
     
     • Adding or changing this
  image
  1. • photo is done via a request to A&S Comm. staff (via
  CCBB
  1. • CCB's <chemweb@cornell.edu>).
  2. The source of data just under the photo (phone, room, and name) comes from LDAP. LDAP is hit directly for this data. You can verify this data using CU's directory. For instance, by adding the correct NetID to end of this URL:
     
     • http://www.cornell.edu/search/people.cfm?netid=
     • The room data is changed by faculty member in Workday.
     • The phone data is changed by the faculty member in WhoIAm. (We verified this 4/30/2015)
  3. Email is built with (netid)@cornell.edu, algorithmically.
• CCB faculty research group web sites follow this convention:
  • http://lastname.chem.cornell.edu/

Data changes requiring contacting VIVO

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On Chem’s home page, rotation of faculty in “Faculty” profile box is governed by Vivo VIVO and is automated, with data coming from the "people: faculty position" section at:

• http://vivo.cornell.edu/display/individual172
• Question: Where does the photo come from? Also from VIVO?

VIVO entry for incoming faculty

As of March 2014, we made arrangements to get incoming faculty a page //before// their appointment.

• See copy of text used Feb. 2015 to make this request.
• Normally VIVO waits for the HR ingest to create a faculty entry. If given advance warning (a couple weeks or more),  they will manually add everything as soon as we provide then with a NetID.two things:
  
  • NetID
    • And we then sponsor it before they are officially employed.
  • Empl.ID
    • Get from Joyce, who can see it in Workday. (ChemIT staff can't see this info within our view of Workday.)
  • VIVO folks wrote (2/2015), "Now that we have the new Workday HR feed working smoothly - we need both netid and employee ID to ensure we get a match when their actual appointment data comes through on our HR feed."
  • Subsequently, VIVO staff will need to merge this entry by hand into the one created when they officially on-board with HR.
• To request this, contact <VIVO-CONTACT-L>.

Don't forget that Not required to establish the VIVO entry, but as a reminder, the picture at VIVO is a square photo, at least 200*200 pixels.

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Changes in the VIVO section requires contacting Vivo VIVO <vivo-contact-l>, as they don't necessarily update as quickly as a dept. would like. For example:

• a request must be submitted whenever a faculty member leaves so that they are removed from the VIVO list for the department, or placed into the correct category (eg. emeritus).
• a request should be made as soon as a department knows someone is coming to expedite their addition to the Vivo VIVO database (see above).
• any faculty promotions, too (is //much// faster than the HR feeds).

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• http://chemistry.cornell.edu/faculty/
  • Landscape photo required: 255 wide* 170 high (not the portrait orientation!)- see below for process to get added
• http://chemistry.cornell.edu/faculty/faculty.cfm
  • Square photo required (100*100). Can derive from the 200*200 photo needed for VIVO, above.
• Updated the appropriate All Chem web's research area pages (of 12) listed at <http://chemistry.cornell.edu/research/>, such as:, <http://chemistry.cornell.edu/research/biophysical.cfm>.
  

  • A string of comma-separated words regarding their research is required. That text will appear in the appropriate category for each web page linked from the above research areas. The same text is used within all categories in which it appears.

  • See "Matrix: Faculty by Research Area", below.

Also with incoming faculty, a profile pages for the new faculty must be create in the Chemistry web site. This requires VIVO to have a page and a netid assigned. Also, a VIVO page is required before the new page can be created shows any data (see section above, "Data changes requiring contacting VIVO"); it will show an error instead.

• All you do is replace the ID in the url the NetID portion at the end of the URL and you have a new page. For example:
  • http://chemistry.cornell.edu/faculty/detail.cfm?netid=bab13
• With the new url Using the above convention, you can add the URL link to the various pages within the Chemistry web site, even before the page is otherwise "live" (with VIVO or photo).

Data changes requiring contacting A&S's Communications staff

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• http://chemistry.cornell.edu/faculty/faculty-research.cfm

Faculty must identify their areas of research, from CCB's 12:

• Analytical
• Bioinorganic
• Bioorganic
• Biophysical
• Chemical Biology
• Inorganic
• Materials
• Organic
• Organometallic
• Physical
• Polymer
• Theoretical

As of 6/13/14, changing info on this page requires Bob, in A&S's Communications.

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• http://chemistry.cornell.edu/faculty/faculty.cfm

Consider simply pointing to the photo at VIVO rather than making a (derived 200*200 => 100*100) copy of the photo and hosting it at the CCB web site. See the first link below for an example of that convention.

Testing is hard because the selected photos do not seem to follow a convention. For example, here are the four first entries:

• http://vivo.cornell.edu/individual/n49613 
• http://www.chemistry.cornell.edu/departments/chemistry/faculty/images/NA-80.jpg 
• http://www.chemistry.cornell.edu/departments/chemistry/faculty/images/Baird-100x100_1.jpg
• http://www.chemistry.cornell.edu/departments/chemistry/faculty/images/Yimon-Aye-80x80.JPG