*** This version of Confluence is for testing only and contains a copy of content from June 29th 2026. No changes will be preserved. ***
THIS PROCEDURE IS UNDERGOING MAJOR REVISIONS AS OF 7/1/25, AND IS NOT YET FULLY UP TO DATE.
Scope: This procedure addresses the creation or revision of appropriate Holdings and Item of records for "Bound-With" materials, where two or more works, issued independently, were later bound, filmed, or housed together in a single unit. The titles or parts inside a bound-with are often can be related by elements like publisher, placeauthor, year, or subject, though sometimes their relationship is less the relationship isn't clear. Since the overall physical piece will have just 1 barcode, the "Bound-With" information must be entered accurately in the Holdings and Item records of each title /Instance that is bound (or filmed/contained) in the physical piece, to link them all correctly to that single barcode. Otherwise, staff and patrons may have trouble locating the physical resource. Processing bound-with resources can be challenging and time-consuming, so it is recommended that staff have thorough training or experience before working with them.
The "Bound-With" instructions for print titles assume that "with" notes will be be specific to the copy in hand. "Filmed With" situations are more nebulous, and depend on whether the filming (or re-filming) is universal or copy-specific, or on whether the microfilm copy has been added to a print record. Catalogers should use judgment in determining how and when to record "filmed-with" information, based on the situation at hand.
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The instructions in parts 1-4 of this of this section primarily cover the creation or maintenance of records for the most basic type of Bound-with resource, where each internal title is a single-part, printed monograph. Parts 5 and 6 cover cases where one or more titles in a bound-with is either an issue of a serial, or volumes a volume in a multi-volume monograph.
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- Locate or create a Holdings record and add the appropriate Holdings Type, location, and call number* information for that first title.
- If the first title is part of a multi-volume or serial, make sure it is represented in the Holdings Statement of the appropriate record (see also items 5 and 6 below for more on Holdings Statements, Enumerations, etc.)
- Add Oversize designation for according to the dimensions of the overall volume covers, even if the first part is smaller than the outer cover, and would not be oversize itself. (**See also special cases below) What if it starts with a v.1 that is not oversize by itself, but is inside Oversize covers, AND we also have v. 2-4, which are not oversize? Would they all be shelved in Oversize? Or would there be a Holdings note for v.1 saying it's shelved in Oversize? Would there be a separate Holdings for v.1 (Oversize), and for v. 2-4 (non Oversize)?
- In the Holdings Notes section, add a note, with Note type: Note, identifying the NEXT (second) part/title in the resource. Use the format "Bound with: [author name (last,first)]. Title of second part". If the title is excessively long, enter enough of it to allow for a reasonable search (see examples below). NOTE: this Holdings note should be PUBLIC. Do NOT check the "staff only" box at the end of the note field.
- Save and close the Holdings record.
- Alternate Approaches: We may also encounter a Bound-with resource whose Holdings note indicates that the title is the first in a volume that has a certain spine title. The term "lettered" is used to note what the spine title is (see examples 3 and 4). This approach is often seen with Rare materials in the database. When creating new records for Bound-withs, LTS staff should follow step 1A above (as illustrated in the first 2 examples), but we should be aware of this second approach for "lettered" resources when correcting records.
- In the Holdings Notes section, add a note, with Note type: Note, identifying the NEXT (second) part/title in the resource. Use the format "Bound with: [author name (last,first)]. Title of second part". If the title is excessively long, enter enough of it to allow for a reasonable search (see examples below). NOTE: this Holdings note should be PUBLIC. Do NOT check the "staff only" box at the end of the note field.
- Save and close the Holdings record.
- Alternate Approaches: We may also encounter a Bound-with resource whose Holdings note indicates that the title is the first in a volume that has a certain spine title. The term "lettered" is used to note what the spine title is (see examples 3 and 4). This approach is often seen with Rare materials in the database. When creating new records for Bound-withs, LTS staff should follow step 1A above (as illustrated in the first 2 examples), but we should be aware of this second approach for "lettered" resources when correcting records.
B. OVERSIZE What if it starts with a v.1 that is not oversize by itself, but is inside Oversize covers, AND we also have v. 2-4, which are not oversize? Would they all be shelved in Oversize? Or would there be a Holdings note for v.1 saying it's shelved in Oversize? Would there be a separate Holdings for v.1 (Oversize), and for v. 2-4 (non Oversize)?
*{Should we have a note somewhere about the Call numbers? Is that covered in a cataloging procedure? They should all be the same for the titles/parts in the resource (unless they're series-class, and the numbers at the end would be different)?, and call number is for first part, and applies to all later parts, correct? -Separate Holdings for single issues/volumes of a serial/multi-vol. so it would share the same (main/first) call #? We should NOT add sequence numbers to the Call numbers, correct? (even though we may run into them?)) See also section below (Child records).
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