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When there is a change in faculty, including new hires, all these pages/databases need to be addressed.


Also, see VIVO contacts.

Photos and text incoming faculty must provide to create or add to web pages as described below

Notes

  • Faculty must curate their own VIVO entries (entering their own NetID credentials in VIVO, to start editing) since much of their VIVO information gets shown within Chemistry's web site automatically (such as links to their lab group, bibliography, and such.)
  • Regarding each CCB faculty's individual page, the only exception that all data comes from VIVO is the image of the faculty member on their CCB faculty page.
    • Adding or changing this image is done via a request to A&S Comm. staff (via CCB's <chemweb@cornell.edu>).
  • CCB faculty research group web sites follow this convention:

Data changes requiring contacting VIVO

Faculty profile box

On Chem’s home page, rotation of faculty in “Faculty” profile box is governed by VIVO and is automated, with data coming from the "people: faculty position" section at:

VIVO entry for incoming faculty

As of March 2014, we made arrangements to get incoming faculty a page //before// their appointment.

  • Normally VIVO waits for the HR ingest to create a faculty entry. If given advance warning (a couple weeks or more),  they will manually add everything as soon as we provide then with a NetID.
    • Subsequently, VIVO staff will need to merge this entry by hand into the one created when they officially on-board with HR.
  • To request this, contact <VIVO-CONTACT-L>.

Don't forget that the picture at VIVO is a square photo, at least 200*200 pixels.

When changes in VIVO don't propagate fast enough

Changes in the VIVO section requires contacting Vivo <vivo-contact-l>, as they don't necessarily update as quickly as a dept. would like. For example:

  • a request must be submitted whenever a faculty member leaves so that they are removed from the VIVO list for the department, or placed into the correct category (eg. emeritus).
  • a request should be made as soon as a department knows someone is coming to expedite their addition to the VIVO database (see above).
  • any faculty promotions, too (is //much// faster than the HR feeds).

Data changes requiring a direct edit of the Chemistry web site

Also with incoming faculty, a profile pages for the new faculty must be create in the Chemistry web site. This requires a netid assigned. Also, a VIVO page is required before the new page shows any data (see section above, "Data changes requiring contacting VIVO"); it will show an error instead.

  • All you do is replace the NetID portion at the end of the URL and you have a new page. For example:
  • Using the above convention, you can add the URL link to the various pages within the Chemistry web site, even before the page is otherwise "live" (with VIVO or photo).

Data changes requiring contacting A&S's Communications staff

Matrix: Faculty by Research Area

Faculty must identify their areas of research, from CCB's 12:

  • Analytical
  • Bioinorganic
  • Bioorganic
  • Biophysical
  • Chemical Biology
  • Inorganic
  • Materials
  • Organic
  • Organometallic
  • Physical
  • Polymer
  • Theoretical

As of 6/13/14, changing info on this page requires Bob, in A&S's Communications.

  • Oliver notes that is seems that this matrix table refers to a ColdFusion module at </arts/customcf/chemistry/faculty-grid.cfm>.

Faculty photos on CCB's web site's faculty-related pages

Landscape photo required: 255 wide * 170 high

A 255x170 (or larger) image must be sent to A&S's Communications staff to insert into the correct CCB web site directly, which we don't have authority to do:

  • /images/departments/chemistry/faculty-bio-pics/NetID.jpg
  • This is not the portrait orientation!

Test this is done by going to:

http://chemistry.cornell.edu/images/departments/chemistry/faculty-bio-pics/NetID.jpg

All other A&S departments using the A&S CommonSpot web server use VIVO's square images directly. CCB requested something different, as Bob wrote us 3/11/14: I set up something special for CCB back in the day so your faculty pages don’t pull the images from VIVO. CCB has all those beautiful portraits, and I upload those to a directory on the server, and there is logic in the rendering page for faculty bios that says, "If this a chemistry page go out and get a photo from this directory with the file name netid.jpg.” The landscape portraits are 255x170. If you want just send me the raw photos and i’ll cut and optimize them when i upload them to the server.

Square photo required: 100 * 100

Consider simply deriving this photo from the 200*200 photo used by VIVO.

Testing is hard because the selected photos do not seem to follow a convention. For example:

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