Outreach Meeting Minutes

Spring 2009 Minutes

April 17, 2009

Working Group: PR

Brandon

Accomplishments

• A summary of major work completed since last meeting based on last meeting's identified outcomes/issues
•  

Metrics

• Quantitative and qualitative results from accomplishments and outcomes.
• Potential metrics for unresolved issues.

Outcomes

• A summary of resolutions based on what was accomplished.
• New directions and ideas that result from these resolutions.

Issues

• Difficult and unresolved issues
• Plans for action

Min

Accomplishments

• confirm SWE presentation
• confirm and recruit earth museum presentation

Metrics

• Quantitative and qualitative results from accomplishments and outcomes.
• Potential metrics for unresolved issues.

Outcomes

• A summary of resolutions based on what was accomplished.
• New directions and ideas that result from these resolutions.

Issues

• Difficult and unresolved issues
• Plans for action

Jake

Accomplishments

• A summary of major work completed since last meeting based on last meeting's identified outcomes/issues
•  

Metrics

• Quantitative and qualitative results from accomplishments and outcomes.
• Potential metrics for unresolved issues.

Outcomes

• A summary of resolutions based on what was accomplished.
• New directions and ideas that result from these resolutions.

Issues

• Difficult and unresolved issues
• Plans for action

Trang

Accomplishments

• Finished the Newsletter text draft.
• Working with Chi-Chi on the template.

Metrics

• Quantitative and qualitative results from accomplishments and outcomes.
• Potential metrics for unresolved issues.

Outcomes

• A summary of resolutions based on what was accomplished.
• New directions and ideas that result from these resolutions.

Issues

• Difficult and unresolved issues
• Plans for action

Chi-Chi

Accomplishments

• Designed flyer advertising AguaClara course.
• Created a newsletter template; will email out to Trang, Nicole, and Monroe by tonight.

Metrics

• N/A

Outcomes

• Translations are late due to miscommunication.

Issues

• Website still has bugs to fix:
  • • horizontal scrolling
    • small menu text
    • slow loading time
    • tiling background is not seamless
• Must remake the layout from scratch because there are too many overriding tags, which also slow down the website. Temporarily changed the website back to previous layout (to speed it up). (Will be done Friday night.)
• Need to make an outline with due dates for the translation of each page to prevent future delays.

Working Group: Fundraising

Joe

Accomplishments

• A summary of major work completed since last meeting based on last meeting's identified outcomes/issues
•  

Metrics

• Quantitative and qualitative results from accomplishments and outcomes.
• Potential metrics for unresolved issues.

Outcomes

• A summary of resolutions based on what was accomplished.
• New directions and ideas that result from these resolutions.

Issues

• Difficult and unresolved issues
• Plans for action

Narayana

Accomplishments

• Contacted IAF and got contacts of representatives for Honduras and Central America Regions (John Reed and Jill Wheeler)
• Contacted Resource Foundation and spoke to Julia Love about the possibility of including Aguaclara in their fund raising process. Currently working with Joe to put together a Project summary and funding request for funding activities related to Aguaclara Engineers based in Honduras.
• Prepared documents divided into sections (Executive summary, Abstract, Extended Abstract, Letter of Inquiry etc.,) for future grant writing purposes
•  Update part of the five year plan on the Wiki

Metrics

• Contact with Julia at resource foundation might lead to Aguaclara getting including in their fundraising process (Resource Foundation already sponsors APP in Honduras)

Outcomes

• A summary of resolutions based on what was accomplished.
• New directions and ideas that result from these resolutions.

Issues

• I could not update the 5-Year plan timeline because of lack of information. Will talk to Nicole about this during Thursday meeting

Any Overall Team Comments: