Holding Statements: Formatting and Examples

Generally, transcribe holdings information as it appears on the item, using a form that is consistent across pieces. It may be helpful to consult the bibliographic 505 (contents note) for monographic holdings or the 362 and 588 (dates of publication and description based on/latest issue consulted notes) for serial holdings.

We "compress" our holdings, that is, we "record a range of holdings in terms of the enumeration and/or chronology of only the first and last parts held."

Use specified punctuation (this comes from the ANSI/NISO Z39.71 standard)

Use specified abbreviations for captions.

If viewing examples of MARC formatted holdings, the Voyager MFHD to FOLIO Holdings table may be helpful.

Examples

Accompanying/Supplemental material

(note difference between former practice: "1 v." and new practice "text")

Holdings statement	Holdings statement public note	Holdings statement staff note	Holdings HRID
text [was: 1 v.]			6061823
Holdings statement for supplements	Holdings statement for supplements public note	Holdings statement for supplements staff note
"Exhibits"	<1 CD-ROM>

Holdings statement	Holdings statement public note	Holdings statement staff note	Holdings HRID
text			15324470
Holdings statement for supplements	Holdings statement for supplements public note	Holdings statement for supplements staff note
1 DVD	<in pocket of text>

Holdings statement	Holdings statement public note	Holdings statement staff note	Holdings HRID
3 videodiscs			15599557
Holdings statement for supplements	Holdings statement for supplements public note	Holdings statement for supplements staff note
1 booklet

Holdings statement	Holdings statement public note	Holdings statement staff note	Holdings HRID
v.1-3			1898642
Holdings statement for supplements	Holdings statement for supplements public note	Holdings statement for supplements staff note
8 photographs and 1 plate inserted.

Holdings statement	Holdings statement public note	Holdings statement staff note	Holdings HRID
text [was 1 v.]			2449626
Holdings statement for supplements	Holdings statement for supplements public note	Holdings statement for supplements staff note
1 disk	<3 1/2 in.>
1 manual	<1 v.>

Alternative enumeration

Holdings HRID 7983736

Holdings statement	Holdings statement public note	Holdings statement staff note	Holdings HRID
1-3=v.25-27			7983736

(note also the non-gap break indicated by the semicolon)

Holdings statement	Holdings statement public note	Holdings statement staff note	Holdings HRID
v.1=34;			318827
v.2=56

Holdings HRID 3934906

Holdings statement	Holdings statement public note	Holdings HRID
ano IV-IX = no.49-108 (2003-2007)		3934906
ano X:no.109-115,118-120 (2008:Jan.-July,Oct.-Dec.)
ano XI-XXIV = no.121-276 (2009-2022)
Holdings note (public)	ano X, no. 116-117 not recd.

Chronology

Enclose in parentheses when enumeration is also present.

Holdings HRID 1909585

Holdings statement	Holdings statement public note	Holdings statement staff note
t.45-107 (1901-1971)

Holdings HRID 2784630

Holdings statement	Holdings statement public note	Holdings statement staff note
v.2 (1994)

Holdings HRID 3719859

Holdings statement	Holdings statement public note	Holdings statement staff note
1997,1999-2000

Compressed statements

Holdings HRID 7329957 (multi-part monograph)

Volumes 1 & 2 are complete; we have received part 1 of volume 3. When volume 3 is complete, the statement will read: v.1-3 (2009-2021) (assuming all of v.3 was published in 2021)

Holdings statement	Holdings statement public note	Holdings statement staff note
v. 1-2 (2009-2012); v.3:pt.1 (2021)

Holdings HRID 596112

Holdings statement	Holdings statement public note	Holdings statement staff note
v.1; v.2:pt.1-3; v.3:pt.1-2; v.4-24; v.28-30

Holdings HRID 151719 (good example of complex holdings in general)

Holdings statement	Holdings statement public note	Holdings statement staff note
v.365-391 (2002/2003-2009)
v.392:no.638-8646,8648-8649 (2009:July 4-Aug./Sept.29/4,12-Sept./Oct. 26/2)
v.393:no.8650-8655,8658-8662 (2009)

Holdings HRID 3148747

Holdings statement	Holdings statement public note	Holdings statement staff note
v.19-20 (1952/1953-1953/1954),
v.27-28 (1956/57-1957/58)

Diacritics and special characters

It is best practice to retain diacritics or special characters if they appear on the piece, but FOLIO holdings make this challenging. You may copy and past from the instance data, or simply enter the text without the diacritics.

Holdings HRID 370840

Holdings statement	Holdings statement public note	Holdings statement staff note
1.-68.arg. (1931-1998/1999)

Duplicate enumeration and chronology

Incomplete multi-part monographs

Incomplete serial volumes

Language and script

Letters in enumeration

Line breaks (multiple holdings statements)

Missing enumeration or chronology

Multipart items in classed together series

Named parts

No enumeration or chronology

Numbering peculiarities, including skipped enumeration or chronology

Order of information

Ordinal numbers

Punctuation

Holdings statement	Holdings statement public note	Holdings statement staff note	Holdings HRID

FOLIO screenshots

MARC References and Examples

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