Attendees:

• Debra Howell
• Ann Crowley
• Emily Zinger w/ Guest
• Andy Horbal
• Jesse Koennecke
• Simeon Warner
• Jacob Sayward
• Tom Trutt
• Phil Robinson

Regrets:

• Laura Daniels
• Vandana Shah

Agenda:

• Review enhancement requests - None
• Security Team Updates - Tom 
  • Q: We had a request for elevated permission for reporting, this brought up the question of an approval process.
    • FOLIO Security sub-committee should come up with an outline on elevated permissions. 
    • Suggestion: if a supervisor is asking for a staff member to have equal permission that should be ok. if a supervisor is asking for an elevation in their permissions it should be approved by their supervisor or director.
• Support Team Updates - Tom
  • Upgrade to Lotus delayed awaiting Hot Fix 1
    • Hot Fix 1 delayed - released 6/15
    • Debra/Tom will work with EBSCO to schedule an upgrade for July after FYRO
    • Hosting has said they can deliver a dry run env of Lotus HF-1 Next week - week of June 20th
  • Hammering out some issue with user import. End of the year drop-off and Summer Continuing ed.
• FYRO - Ann
  • 6/14 test failed - looks like a hosting issue (hopefully) - the hotfix didn't apply to all modules on Training
    • Ann confirmed that the module was updated on production..
  • Hot Fix is being re-applied 6/16 and then we will need the data refreshed so Ann can test again
  • Worry that encumbrances may not be working the way they should but can still move forward.
    • Chicago is pushing for a fix but probably Lotus HF1, if we want them we may need to roll forward. 
    • The was still an issue with the way it worked.
    • The consensus was that we should not try to push forward with Lotus and instead use the time we have to test and troubleshoot Kiwi. Hopefully, encumbrances will be working as expected next FY. 
• Anything from CC/PC/TC - Simeon/Jesse/Phil
  • Elections! Closing Friday, June 17; make sure to vote
    • Jenn Colt running for TC
    • Jesse Koennecke continuing PC
    • Simeon has one more year on CC 
  • CC:  nothing
  • A little movement on creating ARLEF (Academic Research Library Exchange on FOLIO) - Possible conference in the beginning of August. 
    • https://wiki.folio.org/display/ARLEF/Academic+Research+Library+Exchange+on+FOLIO+Home
      
    • Charter: https://wiki.folio.org/display/ARLEF/ARLEF+Charter
  •  PC: 
    • Various sub-groups to looking at prioritization process, road map, data sync group.  Jessee is tasked with try to keep scale and scope of the group to their charge. Updates will be coming out over the next few weeks. 
    • Data sync has submitted a proposal; apps will own data and send out updates to alert other apps. Does not solve all issues but should address a majority of them.
    • https://docs.folio.org/ is up to date as of Lotus; goal is to update with each new release.
  • TC: 
    • Been working on FOLIO scope criteria; criteria for new module submission processes. (some current modules do not meet al the criteria)
    • controlling AWS hosting costs
    • Approval process for AWS usage changes
    • Improving tech doc and onboarding process for new devs.
• Reporting
  • Use of Tableau in addition to dBeaver access to LDP and Confluence repositories is successful; feedback is overwhelmingly positive
  • 6/14 - Voyager snapshot data was added as Read Only tables into the LDP; we will be able to use the historical data in LDP and Tableau reports
• Explore Session: Harry Kaplanian survey
  • Survey is complete, and Harry presented the findings - I have asked for a copy
• Priorities review: https://cornell.app.box.com/file/920277797048
  • Cataloguing Priorities: https://cornell.app.box.com/file/972057907053
    • 30 items; ranked 1-5; 2 #1s
    • Should I add ones and twos to our priorities list?
    • Table until Laura can join us.
    • Tom will indicate items already on main list.
• Open discussion time

FYI

Tracking