Event lead checklist

This to-do list covers the minimum items required to complete for online events made available to all Cornell alumni. 

• Download the checklist [PDF]

  
  

• Digital Event Briefing & ROS Template (Currently in word doc draft format to accomodate individual needs/wants)

Diversity, Equity, and Inclusion Guide

Event leads are encouraged to reference this guide when planning all alumni events and partnering with entities outside Cornell Alumni Affairs and Development (AAD) that include Cornell branding.

•    Download the guide [PDF]
  

Speaker releases and copyright agreements

In order to minimize legal risk, the university is increasing scrutiny of marketing permissions, copyright protection, and compliance of copyrights. With that in mind, below are the guidelines, FAQs, and speaker releases/copyright agreements that AAD leadership and the Office of University Counsel have approved for our division moving forward:

• Explanation of Guidelines
• Frequently Asked Questions
• Standard Recording Release
  • Cornell University Faculty and Staff do NOT need to sign these.
  • Cornell University Alumni and Students DO need to sign these.
  • These should be used only if the speakers are not presenting any audio/visual material. If they are, they should sign the Performance Agreement instead.
• Performance Agreement
  • This should be used for ANY speaker who is presenting any audio/visual material in their presentations.
  • If someone signs a performance agreement, they do not need to sign a standard recording release too.

Need help planning your next event? 

University Alumni Affairs staff are available for consulting and event support for online events that are intended for all alumni. 

AAD calendars and marketing plans:

Debra Earl, Director of Integrated Marketing 

Email   |  Teams chat

AAD Events Calendar
AAD Email Calendar
AAD Multi-channel Calendar

Events management: 

Brenda Rodriguez, Senior Director, Events Management

Email | Request Form

Faculty speaker requests: 

For central Regional Club, Regional Staff Driven (Return to Classroom, NEC/West. etc), Diversity Alumni Programs (Mosaic, CBAA, CLAA, etc.), and Class Program requests- Christina Ulrich, Assistant Director, Regional Programs and Engagement Initiatives

Email | Teams chat

For all other requests for signature events coming from central programs (ie. CALC, CSVXX, CEN, TCAM, PCCW, Student and Young Alumni Programs, Founders Circle, Family Fellows, Lynch/Weiss, Reunion, Asia Pacific Conference, Homecoming, etc.) - Magdalena Bartishevich- Senior Director, Engagement Initiatives, Volunteer Programs and College and Unit Partnerships 

Email | Teams chat

Request Form | Faculty Engagement Toolkit

Online event technology and production: 

Michael O’Neill, Associate Director for Digital Engagement 

Email   |  Teams chat

Regional partnerships: 

International Programs

Hongnan Ma, Director, International Alumni Relations

Email | Teams chat    

Northeast Corridor

Ilana Dimbleby, Director, Northeast Corridor Engagement  (on maternity leave January - June 2021)

Email  |  Teams chat

Gissela Mera Lourido, Assistant Director, Regional Programs (Interim Director; Metro NY Regional Clubs)

Email  |  Teams chat

U.S. Regional Programs

Matt Carcella, Director, Diversity, and U.S. Regional Alumni Engagement

Email | Teams chat

West Coast

Nancy Abrams Dreier, Director, West Coast Engagement and Cornell Silicon Valley

Email | Teams chat

Affinity partnerships: If co-producing a program that features a college and unit faculty member, college and unit alumni, or affinity group alumni, reach out to appropriate engagement officer for possible cross-promotion on their social channels, email newsletters, online calendars, etc. For example DAP, Human Ecology, Lab of O, Cornell Entrepreneur Network (CEN) etc.