CUL Public Services Instruction Team Charter 2021-2022

Created: 6 September 2019

Latest update: 21 Sep 2021

Background:

The Public Services Instruction Team is part of a network of teams coordinating cross-library public services efforts.

Responsibilities:

The Public Services Instruction Team provides leadership for library-wide instruction initiatives and supports CUL in its commitment to effective instruction and comprehensive information and related literacies (data literacy, visual literacy, media literacy, primary source literacy), by serving as a clearinghouse for information, facilitating a community of practice, and partnering with other groups on initiatives and projects of shared import.  Specific responsibilities include:

• Creating goals for each year based on evidence of needs.
• Planning and executing formal and informal training and learning opportunities for CUL instructors.
• Supporting assessment of CUL instruction across all libraries.
• Coordinating LibGuides activity and training for all of CUL.
• Coordinating general library orientation workshops for fall and spring incoming students.

Goals for 2021-2022 

1. Explore the possibility for the creation and management of a central repository for depositing online learning objects that are used by CUL instructors. This might include instruction videos, tutorials, learning activities. Exploration will include feasibility analysis, possible recommendations for technical/software solutions and if applicable, a guide on best practices for librarians across units.
2. Based on this year’s work, pilot a revised CLIQ during fall 2021. This will entail creating a shorter questionnaire, sharing it and communicating its value with CUL instructors, and sending periodic reminders to encourage uptick throughout the semester. Based on initial experience of instructors and feedback, tweak as needed for wide-spread implementation.   
3. Revisit the purpose of each subteam to determine if the current subteams remain practical. Rename and change, as appropriate and determined by team.   
4. Create a checklist for new library instructors to inform about appropriate listservs to join, pedagogy and teaching-related resources for a diverse student body, accessibility touchpoints, and other relevant resources.  
5. Continue to lead discussion-based programming that aligns with CUL’s Diversity & Inclusion goals and other relevant university and library priorities. This might include article discussions and end-of-semester event(s). 

Working Practices:

Meeting frequency and pattern:  Monthly, 4^th Tuesday at 1:00 p.m.

Team structure and leadership: Team leads determined through solicitation of interest from within team membership. Three-year leadership structure with Incoming Team Lead, Team Lead, and Outgoing Team Lead.

Annual goal setting: In the spring semester, establish goals for the year that address identified needs.

Budget: Sponsors and leads will bring forward needed allocations for annual costs

Communication: Monthly updates are posted to the public services wiki site and to CUL-PUBLICSERV-L; annual report sent to AUL. Unit representatives report updates back to their units, and relevant announcements and updates are posted on Instructors-l.

Sub-teams:

• Information literacy/Instruction leadership team
• Assessment
• LibGuides
• Programming
• Outreach and communications

Membership and Term of Service:

• Unit Representation The director of each library cluster will have the opportunity to appoint a representative to the Instruction Team. This usually will be the instruction coordinator or a staff member with significant responsibility for instruction in that unit. Terms for unit representatives are not specified, and appointments do not need to go through the annual coordinated committee call process. Unit representatives should consult with their director to find a replacement when they leave the Instruction Team.

• At Large Members Two or three members-at-large are also appointed to the Team. These members serve two-year terms unless serving as members of the leadership team.

Current Membership:

Leadership Team

• Christina Sheley, Director Sponsor
• Ashley Shea, Team Lead and member-at-large
• Vacant, Incoming Team Lead 

Cluster Reps/Liaisons

• Reanna Esmail, Humanities and Social Sciences representative
• Marsha Taichmann, Fine Arts, Music and Africana representative
• Vacant, RMC representative
• You Lee Chun, Kroch Asia representative
• Sarah Lane, Business representative
  
• Mel Jensen, Life Sciences representative
• Nina Scholtz, Law representative
• Christian Miller, ILR representative
• Vacant, Veterinary Library representative

Member(s)-at-large

• Ashley Shea, member-at-large (2019-2023; extended term due to leadership role)
• Marcie Farwell, member-at-large (2020-2022)