Scope: This chart is a quick checklist for what cataloging actions are required for what level of cataloging in LTS.
Unit: Cataloging
Date last reviewed: May 2026
Date of next review: July 2026
Requirements | Full Non-PCC | |||||
Process full and LC prepublication records with call number | X | X | ||||
MARC editing: | ||||||
Scan fields for problems with filing indicators or typographical errors. Correct obvious typos | X | |||||
Scan fields for problems with tags or filing indicators, and typographical errors. Correct only obvious mistakes that would affect access. | X | |||||
Your editing is quick and limited because you expect it to be overlaid. | X | |||||
Your editing is permanent. Use judgement about the lengths to which you go. | X | |||||
Strive for maximum fullness and accuracy. | X | X | ||||
Handle multiple pieces, errata slips | X | X | X | X | X | |
Work with non-book formats | X | X with judgment | X | X | X (CUL cleared by PCC for books, maps, serials) | |
Provide subject access terms, if needed | ||||||
Keyword 653s, if not English | X only if FAST not possible | X prefer FAST | ||||
FAST subject headings (LTS Procedure #127) | X | X | ||||
LCSH subject headings | X | X | ||||
Assign call number | X | X | X | X | X | |
Authority work: | ||||||
Search access points against the NAF. Formulate any access points without NAF records in RDA compatible style. | X with judgment | X | X | X | X | |
Create NAF records or update NAF records as needed. | X with judgment | X with judgment | X | |||
Final coding of records: | ||||||
Leader>Encoding level | blank, 1, 4, 8, I, L or M | Start with anything. End with anything except 3 | 3 | 7 | blank | blank |
008>Cataloging source | blank, c, d | blank, c, d | blank, d | blank, d | d | c |
042 | pcc | |||||
| Administrative note (Instance record) | ,,f | ,,c | ,,z | ,,o | ,,o | ,,o |
Full-level cataloging (indicated by Encoding Level blank) includes all required elements outlined in the BIBCO Standard Record.
You may also consult the RDA Core elements (RDA 1.3, 0.6.5-0.6.10) See also: PCC Cataloging
Minimal-level cataloging, according to OCLC’s Bibliographic Formats and Standards, “represents the minimum data necessary to identify an [sic] resource...Minimal level does not prohibit the addition of data that you think is necessary. Minimal-level cataloging uses ELvl code 7.” See: https://www.oclc.org/bibformats/en/about/onlinecataloging.html#levels
It is general practice at Cornell to code any records with FAST only (no LCSH) as minimal, but the presence of LCSH is not all that is required for full-level description. If in doubt, code as minimal-level.
Source code should always be “d” unless authenticating as pcc.
6/2017 alw/str