Ensuring access to old copies of Physics's FMPro files (prior years of students). We have previously transitioned staff access to contemporary files from A&S's FMPro v11 server to A&S's v14 server.

Summary

Information below stems from resolution to ticket number, if more details/ context is desired:

INC000002263565 (6/12/2018)

The FMPro files being discussed are in the "admin/Grad/Old student databases/" folder. They are historical snap-shot copies of student records, by year.

Data point of use: Recently, Kacey needed to access info in these files which was from more than 10 years ago.

To enable access by staff, we made the following changes:

We enabled "Guest" (read only) access to all of them to enable direct access by staff.
We changed Network access to "No users" to remove Sharing warning message.
We converted all the files from v11 (*.fp7) file format (*.fmp12) FileMakerPro file format, future-proofing continued access.

Kacey confirmed this afforded her access and met her needs.

Details on conversion

All older files were v11 files, now converted to v12.

"Just in case", we retain the original, older versions of the files in a sub-directory, "admin/Grad/Old student databases/"

See also

Summary

Details on conversion