Adding just one NetID

For ad hoc adding folks individually, instruct individual to follow these instructions and then follow up on the request auto-generated by that process:

• Add your NetID to CCB's DreamSpark

Do an ad hoc add to the appropriate group.

Update our record of uploaded people.

• CCB enrollment list for DreamSpark

Process to refresh all our enrolled NetIDs

Step 1: Collect NetIDs to enroll (and to replace currently enrolled NetIDs)

Summary: Create list of eligible NetID-based email address from ChemIT's "people" data process.

Specifics: By late September, get current people info from Kevin Ashman, which included new grads.

• Create  "CCBpeople_20xx-yy-zz" file, per usual "people" process.

Compile all information into a new fiscal year's "DreamSpark_source_data_MON-20xx" Excel file, located:

• R:\Chem IT\Software & Licensing\DreamSpark, Microsoft\DreamSpark ELMS uploads\

Delete undergrad employees, non-Researcher (most staff), and most "non-paying" (N/C) Chemistry folks from the list.

Step 2: Replace enrolled NetIDs

Log into ELMS console via the "Administration" link in the upper-right of this page:

• https://e5.onthehub.com/WebStore/Security/Signin.aspx?ws=00096070-810a-e311-93f3-b8ca3a5db7a1&vsro=8&action=signout&JSEnabled=1
• Account number (if times out): 100080785

On the left, click on "Users" => "User Imports".

• Review prior imports.
• Click on "Import New Batch".

Copy the data from Step 1 (above), using the following naming convention for the import, where YYYY is the year and MO is the month number:

• Our groupings => Dreamspark's groupings
• Faculty import YYYY-MO => Faculty
• Graduate student import YYYY-MO => Students
• Research staff import YYYY-MO => Staff
• ChemIT import YYYY-MO => Lab Installers

Set expiration date ("User Verification Expiry Date") of Oct. 15th, 8:00 AM (so problems which get detected on this date, after this time, can be fixed during that same work day).

• Note: If the 15th falls on a weekend, set for the following Monday. Example:
  
  • 2017-10-16

Paste in email addresses ONLY.

Set the Notifications as follows, paying strict attention to non-defaults:

• Select the "Remove/deactivate existing users not included in import" option. (Not selected by default)
• De-select the "Send notifications to new accounts or reactivated accounts with email addresses" option. (Selected by default)
• (And leave the "Receive Progress Notification(s)" option selected.)

Review imports done to confirm success and numbers, at "Users" => "User Imports".

Update our record of uploaded people.

• CCB enrollment list for DreamSpark