Scope: Procedure for handling batch creation or editing of MARC records of Digitization-related assets slated for delivery to support their management in the Catalog.

Contact: Jasmine Burns

Unit: Batch Processing, Cataloging, Metadata Services, DCAPS

Date created: 02/17/2017

Date of next review: February 2019

Please note that this procedure has been revised extensively as of May 2018, therefore previous references to the procedure may no longer apply

These are the three cases in which DCAPS initiates a Batch process

1. DCAPS hands a list of BIBs for eBIB Creation

Participants: Jasmine Burns, Batch staff

• dcaps hands spreadsheet
• batch creates ebibs

2. List of BIBs for items that have been digitized

Participants: DCAPS Project Manager, user-0b855, Batch representative

DCAPS has 

• DCAPS hands spreadsheet of BibID and delivery system identifier to user-0b855 to hand over to batch
• Batch creates 899 code on records
• Batch notifies DCAPS of 899 code

3. List of BIBs for items that belong to a single collection

• hands batch list of Bibs
• 899 code gets put on record
• batch notifies DCAPS of 899 code

PostScript: Linking the Digital Asset Bib Record to the Physical/Analog Asset Bib Record

When deriving digital asset Catalog records from physical or analog asset Catalog records, we want to indicate the derivative relationship between the two resources.

• a special 035 field is generated by Batch that links the derived, digital asset bibliographic record to the physical/analog bibliographic record (documentation for this?)
• 776  0 8  $i Print version | Online version $w (Voyager) bibidnum
• 899 ind1 = 0 $a 899code