Scope: Procedure for handling batch creation or editing of MARC records of Digitization-related assets slated for delivery to support their management in the Catalog.

Contact: Jasmine Burns

Unit: Batch Processing, Cataloging, Metadata Services, DCAPS

Date created: 02/17/2017

Date of next review: February 2019

Please note that this procedure has been revised extensively as of May 2018, therefore previous references to the procedure may no longer apply

1. DCAPS hands a list of BIBs for eBIB Creation

Participants: Jasmine Burns, Batch staff

• dcaps hands spreadsheet
• batch creates ebibs

2. List of BIBs for items that have been digitized

Participants: DCAPS Project Manager, user-0b855, Batch representative

DCAPS has 

• DCAPS hands spreadsheet of BibID and delivery system identifier to user-0b855 to hand over to batch
• Batch creates 899 code on records
• Batch notifies DCAPS of 899 code

3. List of BIBs for items that belong to a single collection

• hands batch list of Bibs
• 899 code gets put on record
• batch notifies DCAPS of 899 code

PostScript: Linking the Digital Asset Bib Record to the Physical/Analog Asset Bib Record

When deriving digital asset Catalog records from physical or analog asset Catalog records, we want to indicate the derivative relationship between the two resources.

• a special 035 field is generated by Batch that links the derived, digital asset bibliographic record to the physical/analog bibliographic record (documentation for this?)
• 776  0 8  $i Print version | Online version $w (Voyager) bibidnum
• 899 ind1 = 0 $a 899code