Renewal quick flow-chart

Get email from CIT or look at our list of Sponsored NetIDs with upcoming expired ones. Within

Tips and notes, mostly of value for Chemistry IT staff

Preface "Business Reason" section's text with a summary, such as:
- Hoffmann: FirstName LastName <NetID>. Prof. Roald Hoffmann:(...business reason...).
For Scheraga's 29 Sponsored NetIDs we bulk-updated them in March 2017 using data munged within Excel. File located:
- R:\Chem IT\CCB people lists\Sponsored NetID uploads\Scheraga-Sponsored-NetIDs.xlsx
See our page on creating a NetID, which is rarely done.
CU's list of persons who are listed as Staff in the Directory but who no longer have active jobs at Cornell:
- https://hronline.ohr.cornell.edu/security/netidCleanup.cfm
If you do a Cornell people search for folks on this list, you will see under proxy (Other Information => PROXY:) that they are proxied by Dave Collum <dbc6> (current Chemistry Chair, as of 11/2016) or Michael Lenetsky (Oliver's supervisor, as of 11/2016).
- CIT will send an email to someone who was considered a student AND is now only a sponsored individual. That email states that their student status is dropping away, unaffecting their sponsored status. Thus, nothing should change for them.
Why not use "GuestIDs" instead, usually? (There are exceptions: GuestIDs also listed here to ensure their review ~annually, triggered by Chemistry IT staff.)
- Not allowed: "Cornell GuestIDs are only issued to individuals who are not eligible for a Cornell NetID or Sponsored NetID." (grabbed 6/28/16)
  - http://www.it.cornell.edu/services/guestid/
- Often don't provide the access the faculty members intends to confer, such as Library access. "GuestIDs provide individuals with access to certain services that use central authentication."
  - http://www.it.cornell.edu/services/guestid/
- GuestID creation within Chemistry

Stock text for Sponsored NetID communications

Option 1: Create a ticket under the person with Sponsored NetID

I've used this for when renewal is more likely.

Renewal request via our web form

http://help.it.chem.cornell.edu/

Fill out form for person whose NetID is expiring. Then in Full Description, write something like:

Oliver reporting: This NetID is due to expire xx/yy/zzzz unless renewed by PI, to whom I'll write shortly.

Process: This creates a ticket to ensure PI's response is received and recorded. And proper action is taken on our part.

Option 2: Create a ticket under the PI sponsoring the NetID

I've used this for when renewal is not as likely. Or for Scheraga where many renewals are under consideration.

Subject: Expiring Sponsored NetID: Firstname Lastname <NetID>

PIname,

The current sponsorship for Firstname Lastname <NetID> expires at the end of this month.

Do they require having their NetID re-extended? If so, for how long? Please reply so I may have a ticket created to record your response. Thank you.

Here's the language you used last time:

(...)

I look forward to hearing from you. Thank you, -Oliver