Set up Skype systems for grad student interviews each January.

Record of service

Year

Faculty lead

Needed

Notes

Jan 2016

Davis

Cynthia Kinsland: iMac provided by ChemIT

Dan Loring: iMac provided by ChemIT

Oliver set up.

Jan 2015

Lin

Cynthia Kinsland: iMac provided by ChemIT

Dan Loring: iMac provided by ChemIT

Steven Lee: Own Mac laptop.

Hening Lin: Own PC laptop.

First year.

Oliver set up.

Notes

11/11/16: Oliver spoke with Pat and Cynthia, relaying that Physics DGS moving from Skype to Zoom.

Cynthia suggests we stay with Skype since most grads have and understand Skype. Thus, not invest in figuring out if Zoom is somehow better. If it's later discovered that Zoom is somehow better, then perhaps switch over.

Conduct interviews to evaluate English speaking skills.

Record interviews for future reference.
Instruction retains copies of the interviews. (No data goes to, or is managed by, Chemistry IT.)

Bought 2 headsets for Jan 2015:

Spare iMac with latest OS installed. Also install:

Skype
Call Recorder
- http://www.ecamm.com/mac/callrecorder/
- Call Recorder has a 7 day trial, which is has been sufficient if final set-up done at the last minute. Else, pay $29.95 (Free Lifetime Updates and Fast & Friendly Support). Or find an alternative:
  - https://support.skype.com/en/faq/FA12395/how-can-i-record-my-skype-calls
    - http://www.kandasoft.com/home/kanda-apps/callnote-skype-call-recorder
      - Callnote Premium Call Recorder is free, with a limit: 30-Free recordings per month.
        http://www.kandasoft.com/home/kanda-apps/skype-call-recorder.html
        The "Pro" version, with editing, costs $9.95/year.
    - http://g-recorder.com/for-mac-users-en/
      - 14 day trial; $39.99 for life.
Configure with auto-login of a dedicated User account, with or without a password.
Ensure clock is correct time-zone. And correct!
- For Jan. 2016, Dan's clock was off by 7 minutes, which was irritating scheduling-wise!

Additional hardware to use for set-ups:

2-button mouse (ensure OS configured to use both buttons)
Ethernet (turn off wireless)
- Temporarily add systems to DNSDB (can set with auto-expirations):
  - skype1.instruct.chem.cornell.edu
  - skype2.instruct.chem.cornell.edu
  - For Dan and Cynthia, find open IP at:
    - 128.253.86.0/25, VLAN 426 (CCB Staff - Chemistry and).
Network switch w/ power supply
2 ethernet cables:
- Wall to switch. Switch to iMac. And person's main computer ethernet cable (which was to the wall) now goes to the switch.

Inventory

Collect any lessons learned and add to this documentation as appropriate

Erase temporary entries in DNSDB if auto-expirations not set.

Inventory