Adding just one NetID

For ad hoc adding folks individually, instruct individual to follow these instructions and then follow up on the request auto-generated by that process:

• Add your NetID to CCB's DreamSpark

Process to refresh all our enrolled NetIDs

Step 1: Collect NetIDs to enroll (and to replace currently enrolled NetIDs)

Summary: Create text file uploads of NetID-based email address from ChemIT's "people" data process.

Specifics: By late September, get current people info from Kevin Ashman, which included new grads.

• Create  "CCBpeople_20xx-yy-zz" file.

Compile all information into that year's "DreamSpark_source_data_MON-20xx" Excel file, located:

• R:\Chem IT\Software & Licensing\DreamSpark, Microsoft\DreamSpark ELMS uploads\

Delete undergrad employee and non-Research and most "non-paying" (N/C) Chemistry staff from the list.

Step 2: Replace enrolled NetIDs

Log into ELMS console via the "Administration" link in the upper-right of this page:

• https://e5.onthehub.com/WebStore/Security/Signin.aspx?ws=00096070-810a-e311-93f3-b8ca3a5db7a1&vsro=8&action=signout&JSEnabled=1

On the left, click on "Users".

Copy the data from Step 1 (above), using the following naming convention for the import, where YYYY is the year and MO is the month number:

• Faculty Import YYYY-MO
• Graduate Student Import YYYY-MO
• Research Staff Import YYYY-MO
• ChemIT import YYYY-MO

Set expiration date of Oct. 15th, 8:00 AM.

Set the Notifications:

• Select the "Remove/deactivate existing users not included in import" option. (Not selected by default)
• De-select the "Send notifications to new accounts or reactivated accounts with email addresses" option. (Selected by default)
• (And leave the "Receive Progress Notification(s)" option selected.)