Topics for 9/8/2015 Brown Bag

How to:

 

Topics for 9/9/2015

 

#ServiceDescriptionBest ForNotes
1Confluence.cornell.eduQuick web page builder with strong templating and content pipelining capability
  • General purpose tool (blogs, document sharing, task management, websites, email archive, forms, etc.)
  • Project, team, service, or department restricted or public websites
  • Templated content where a summary is needed Sharing or collaboratively developing documents with others

It's strength is that it is so general purpose. It's not the best at any of it's major features.

5cornell.qualtrics.eduSurvey tool. Simple or complex forms as well.
  • Forms
  • Simple Workflow
  • Surveys
RAIS has developed simple workflows based on emailing completed forms. Each approver receives a copy of the completed form and replies to the service administrator with their assessment (approve or not)
9blogs.cornell.eduWord Press Blog site specific to Cornell
  • Blogs
  • Simple public website (e.g.: Research group web site)
Best for less than ~100 pages with relatively few contributors...unless it's a blog, or blog like site. IWS can be hired for a small fee to set up a site for research groups.
6cornell.box.comDocument storage and management on the web and synced to your computer
  • Sharing documents with others on and off campus
  • Sharing documents with other computers you use
  • Simple document workflows (e.g.: having students upload web content)
  • Backing up critical files (use Box Sync)
 
7File ShareDocument storage and management
  • Storing large numbers of documents in a structured way
  • Sharing documents with people in your department
  • Much better than storing files only on your computer
  • Secure document storage
 
4docs.google.comOffice documents on the web. Multiple people can edit them at the same time
  • Document that multiple people need to edit or comment on at the same time
  • Very simple forms with data stored in spreadsheet
 
8outlook.cornell.edu shared accountShared email and calendar account that can be used by multiple people
  • Email archive
  • Office or service email address
Avoid using personal email addresses as the definitive address for a service or office.
2sharepointWork group website, document repository, workflow engine, etc.
  • Similar to Confluence
  • Allows building of applications (not easily)

Doesn't deal with large numbers of documents well. Requires IT staff to set up and administer access, sites, etc.

10DrupalWeb Content Management System
  • Department or college websites where pictures and stories may be used in different sections. Can support very complex sites
Drupal is growing in popularity on campus for large complex sites
11CommonSpotWeb Content Management System
  • Department or college websites where pictures and stories may be used in different sections. Can support very complex sites
CommonSpot was the most common web CMS for large sites on campus, but is being overtaken by Drupal
3OneNoteNote taker with ability to share on the web
  • Meeting notes shared via email
  • ??? (I don't have much experience with OneNote)