Scope: This procedure addresses the treatment of books ordered by a selector who needs to see the items when they are received in LTS Olin before they are cataloged, to determine if they are destined for the proper collection and/or are suitable for our collection.

Contact:  Lisa Maybury

Unit: Acquisitions Services

Date last updated: 02/10/15

Date of next review: February 2016

"Show X on arrival" books are identified by an annotation in the requestor field of the purchase order, instructing the Olin receiver to "Show [a selector's name or initials] on arrival."

1. Do not immediately catalog these books.
2. The receiver should:
   
   • Pay for the book
   • Add |h In Process to the 852 field of MFHD, leave the "Show to" note and insert |x "On [selector's initials] review shelf" after the location and "In process" designation in the 852 field
     
     852 |b olin |h In Process |x On [a selector's name or initials] shelf. Show [a selector's name or initials] on arrival
     
   • Write at the top of the routing flyer "Show [selector's initials] on arrival" and the receiver's initials
   • Place the book on the selector's review shelf in the Olin Gifts unit
     
3. After the selector reviews the book and makes a decision, the selector annotates the flyer with instructions on what to do with the book and places it on the Olin Gifts sorting table.
4. Olin Gifts staff return the book to the Receiving Unit staff member who placed it there or to the Receiving Unit supervisor if initials are absent.
5. Receiving Unit staff:
   
   • Make necessary corrections to the MFHD record
   • Remove all acquistions-type notes from the MFHD record
   • Line through the "Show to" annotation on the top of the routing flyer
   • Process the book exactly as they would if the book had just been received and paid for, i.e., catalog, set language location (for materials that can't be processed), etc.