How can you tell if an account is not restricted, and thus can be used for purchases not eligible to restricted fund accounts such as printer toner?

Restricted funds

Some account numbers may not be used to buy certain things. An account may be restricted from buying toner, for example.

"Office supplies" are not allowed.

Kevin Ashman provides explicit examples of what is meant by "office supplies", 6/4/2015.

Incorrect use of funds costs everyone because we have to use staff time to transfer funds to the correct accounts.

It's the researchers' responsibility to use the correct accounts for the correct purchases. (Not the responsibility of the processors, such as ChemIT, who often provided an account number to buy something for a research group.)
Restricted funds are defined by the federal government in A21 Regulation, "Cost Principles for Educational Institutions".
- No alcohol for consumption
- No general office equipment, supplies, etc.

Use non-restricted (safe) accounts instead.

Account conventions used in CCB

Summary

CCB accounts A58-82xx through A58-86xx are restricted (based on chart below, as of March 2015).

Full table

Account: A58-	Restricted?	Notes
3xxx 4xxx	Unrestricted	Enterprise accounts, etc.
5xxx 6xxx 7xxx	n/a	Not currently used
81 87 88	Unrestricted	Gifts, endowments
82	Restricted	Not generally used
83 84 86	Restricted	Sponsored funds: 83,84, & 86 are mainly federal.
85	Restricted	Sponsored funds: 85 mainly non-federal.
86	Restricted	See 83, above
87, 88	Unrestricted	See 81, above

University-wide, looking at an account's "Sub group code" indicates if an account is restricted or not. That requires looking it up in Kuali (KFS Financial), or the like.

See also

Restricted funds

Account conventions used in CCB

Summary

Full table