November 2014

November 19th in Olin 702

Agenda:

• General Announcements (all)
• ARTstor update (Hannah)
• Shared Shelf release and OIV 4.0 release (Hannah and Mira)
• Digitization Projects (Danielle)
• AV Task Force Update
• Archivision and possible Luna demo (Mira)

Meeting Notes:

In attendance: Hannah Marie Marshall, Danielle Mericle, Susette Newberry, Boris Michev, Matt Ryan, Barb Morley, Eisha Neely, Marsha Taichman and Mira Basara

-          Welcomed a new member from Mann library, Matt Ryan

-          ARTstor/Shared shelf update: Shared Shelf release 1.1 is scheduled for mid. December. This upcoming release should bring a re-architected media module for better and faster upload. Pictor migration should be in January ’15. Kaltura integration into ARTstor is still in development.

-          ARTstor came out with new OIV 4.0 release, but OIV is not much used at Cornell University

-          AD White, Hill Ornithology collection and Beyond the Taj are moved from ARTstor library to Shared Shelf. After these collections are reviewed they will be published to SS commons.

-          Danielle gave an update on current projects. Wrapping up three Arts and Science projects from 2013 and ongoing Historic Glacial Images of Alaska. Potential a new project to expand MacDougall collection.

-          Discussion about ARTstor cost – Artstor used to charge per asset; now is per storage. We are almost 1.5 TB which will move us to next higher rate. Replace tiff images with high res jpgs. Archivision Module 7 & 8 are good candidates for image replacement.

October 2014

October 22^nd meeting was canceled.

September 2014

September 24 in Olin 703

In attendance: Jenn Colt, Steven Folsom, Hannah Marie Marshall, Danielle Mericle, Roberta Militello, Liz Muller, Eisha Neely, Marsha Taichman and Mira Basara

Agenda:

• Image databases on DRC (A&S grants, etc.)
  - discussion on the process for a new image collection. Each new image collection needs to be cataloged, reviewed by CD Exec for consideration into the Registry of Digital Collections, reviewed by VRWG for inclusion in the images category of Database names, and reviewed by DRC for inclusion in subject categories in Database names.
• Discuss the charge for VRWG (All)
• Communicating in/externally about new collections
• Shared Shelf release
• Update on moving digital collections out of Luna to SS
• Who are VR selectors and roles?
  - Marsha Taichman as selector for Visual Resources and Susette Newberry as selector for Art and Art History.
• ARTstor admins?
• Who gets email from VRA list serv? Sharing info with the group.
  - Discussion about Visual Resource Association and our presents as group at VRA. Marsha, Hannah, Steven and Mira are members of the VRA. Sharing information and news from VRA within our group.
• Updates and what need to be added to the Visual Resource page on the library website, found at  https://www.library.cornell.edu/visual-resources .
• Repeating question came up – when point people to go to media space (https://media.library.cornell.edu/ ) vs. eCommons (http://ecommons.library.cornell.edu/) to upload AV materials. Danielle is a chair of AV Streaming Policy Group, and she will report back to VRWG.

August 2014

August 27 in Olin 703

In attendance: Tre Berney, Jenn Colt, Steven Folsom, Hannah Marie Marshall, Danielle Mericle, Roberta Militello, Liz Muller, Susette Newberry, Marsha Taichman and Mira Basara

Agenda:

• Discuss the charge for VRWG (All)
• Communicating in/externally about new collections
• Shared Shelf release
• Update on moving digital collections out of Luna to SS
• Who are VR selectors and roles?
• ARTstor admins?
• Who gets email from VRA list serv? Sharing info with the group.

June 2014

June 18 in Olin 703

Agenda:

• Welcome Mira, VRWG's next co-chair as of July 1
• Inventory of digital collections: Documenting where collections are to ensure better communication and institutional memory (Mira)
• VRHELP-L listserv (Susette)
• Discussion on using LunaImaging to host a collection, potentially maps (Mira)
• Differences between Luna and Shared Shelf (Marsha)

May 2014

May 21 in Olin 703

Agenda:

• Removing collections from Luna that have been migrated to Shared Shelf
• Check in regarding VRWG sub-groups
• Follow-up on MOOCs
• Working with Libguides 2 Working Group on using images in new guides, specifically image citations
• New leadership for VRWG -- we need a new co-chair to work with Marsha, perhaps someone involved in technical services.

April 2014

April 16 in Olin 703

Agenda:

• Capturing video and images associated with 4 new MOOCs (Roberta)- Videos stream from Youtube, can download transcripts, not currently going into either of the Cornell instances of Kaltura. Can we consider cataloging and considering a part of the collection. Roberta confirmed that the videos make sense without the MOOC experience; providing access to the video through the library can be considered without having to necessarily maintain the MOOC experience. There might be IP issues with student and faculty work. Need to work with Jaron to figure out the Library's involvement with MOOC's. Start a discussion with Liz, Danielle and Jaron.
• Developments on CUL VR pages (Steven)- Kaila will create copyright for images page.
• ARTstor mobile usability test, Steven will circulate a test to VRWG. Please send responses by April 22nd.

March 2014

March 19 in Olin 703

In attendance: Melissa, Steven, Hannah, Mira, Marcie, Marsha, Eisha, Tre, Kaila, Boris, Susette, Roberta

Agenda:

•  Images in the new Beta website, http://beta.library.cornell.edu/. The usability group plans to test functionality of both platforms (SharedShelf) and how these platform integrate with the website and how VRWG might be involved in this process (Steven)
• VR Page(s) on current CUL catalog (Marsha and Steven)
• A new group (RepoExec) is looking at high level issues around the digital platforms we employ, such as redundancy of systems, issues of discoverability, and preservation of digital content. The group is still trying to figure out the best way to approach these issues, but one thought is to break into groups by format. VRWG could play a significant role in a digital media/images group, but RepoExec has not settled an exact process yet.
• VRA Conference update (Mira and Hannah)