Departments use file servers to more efficiently share files, as compared with emailing files.

Notes

• But as with any change in workflow, conventions may need to be discussed and agreed on, and new skills and habits developed.
• When and if it's a "go" per Physics's decision, PhysIT can make this server "drive" appear automatically so it becomes easily available on staff computers. This is almost immediate, once committed, via AD policy.
• Roger is working with Greg at A&S to set up the space (as of 11/15), in anticipation that this service will prove of value to Physics. This can easily be reversed if a "no go", of course.

November 2014

Phase one: Shared folders

Synonyms: Folders == directories.

Conventions used among staff will limit actions not necessarily enforced by the permissions.

Goal: Reduce complexity to reduce mistakes and facilitate debugging, balanced with ensuring security and adequate access.

Groups

FYI, not currently in a group:

SysAdmin Note:

• Permissions on shared dept folders will be applied only by groups, not ID's (Due in part to the complexity of tracking /adding / removing individual permissions applied to folders, as well as possible file inheritance & permissions settings.)
• Individual ID permissions should only be granted to folders in "Users" folder trees, if used. (Scripting / variables may be preferred)
• Groups should have a functional name (please) "Business office", "Instruction", etc.
• All Phy dept sub-groups will be put in a primary Physics Admin / dept group - which is used to apply policies, map drives, apply networked printer queues, allow access to the share, etc.
• All staff must be in at least one sub-group. (To allow access to share, policy’s, etc.)
• Folders which everyone can access do not need finer grained permissions. (Use primary group @ root only)

Folders and permissions

Phase two: Individual's folders

• TBD

Info from John Miner, to inform this: