Also, see VIVO contacts.

Notes

• Faculty must curate their own VIVO entriessince much of their VIVO information gets shown within Chemistry's web site automatically. Such as links to their lab group, bibliography, and such.
  • http://vivo.cornell.edu
• The only exception to the above statement is the image of the faculty member on their CCB faculty page. Adding or changing this image is via a request to A&S Comm. staff.

Data changes requiring contacting VIVO

Faculty profile box

On Chem’s home page, rotation of faculty in “Faculty” profile box is governed by Vivo and is automated, with data coming from:

• http://vivo.cornell.edu/display/individual172

VIVO entry for incoming faculty

As of March 2014, we made arrangements to get incoming faculty a page //before// their appointment.

• Normally VIVO waits for the HR ingest to create a faculty entry. If given advance warning (a couple weeks or more),  they will manually add everything as soon as we provide then with a NetID.
  • Subsequently, VIVO staff will need to merge this entry by hand into the one created when they officially on-board with HR.
• To request this, contact <VIVO-CONTACT-L>.

Don't forget that the picture at VIVO is a square photo, at least 200*200 pixels.

When changes in VIVO don't propagate fast enough

Changes in the VIVO section requires contacting Vivo <vivo-contact-l>, as they don't necessarily update as quickly as a dept. would like. For example:

• a request must be submitted whenever a faculty member leaves so that they are removed from the VIVO list for the department, or placed into the correct category (eg. emeritus).
• a request should be made as soon as a department knows someone is coming to expedite their addition to the Vivo database (see above).
• any faculty promotions, too (is //much// faster than the HR feeds).

Data changes requiring a direct edit of the Chemistry web site

• http://chemistry.cornell.edu/faculty/
  • Landscape photo required: 255 wide* 170 high (not the portrait orientation!)- see below for process to get added
• http://chemistry.cornell.edu/faculty/faculty.cfm
  • Square photo required (100*100)
• All Chem web's research area pages, such as:
  • http://chemistry.cornell.edu/research/biophysical.cfm

Also with incoming faculty, a profile pages for the new faculty must be create in the Chemistry web site. This requires VIVO to have a page and a netid assigned before the new page can be created (see section above, "Data changes requiring contacting VIVO").

• All you do is replace the ID in the url and you have a new page: http://chemistry.cornell.edu/faculty/detail.cfm?netid=bab13
• With the new url you can add to the various pages within the Chemistry web site.

Data changes requiring contacting A&S's Communications staff

Matrix: Faculty by Research Area

• http://chemistry.cornell.edu/faculty/faculty-research.cfm

As of 6/13, changing info on this page requires Bob, in A&S's Communications.

• Oliver notes that is seems that this matrix table refers to a ColdFusion module at </arts/customcf/chemistry/faculty-grid.cfm>.

Faculty photos on CCB's web site's faculty-related pages

Landscape photo required: 255 wide * 170 high

A 255x170 (or larger) image must be sent to A&S's Communications staff to insert into the correct CCB web site directly, which we don't have authority to do:

• /images/departments/chemistry/faculty-bio-pics/NetID.jpg
• This is not the portrait orientation!

Test this is done by going to:

http://chemistry.cornell.edu/images/departments/chemistry/faculty-bio-pics/NetID.jpg

All other A&S departments using the A&S CommonSpot web server use VIVO's square images directly. CCB requested something different, as Bob wrote us 3/11/14: I set up something special for CCB back in the day so your faculty pages don’t pull the images from VIVO. CCB has all those beautiful portraits, and I upload those to a directory on the server, and there is logic in the rendering page for faculty bios that says, "If this a chemistry page go out and get a photo from this directory with the file name netid.jpg.” The landscape portraits are 255x170. If you want just send me the raw photos and i’ll cut and optimize them when i upload them to the server.

Square photo required: 100 * 100

• http://chemistry.cornell.edu/faculty/faculty.cfm