Comprehensive IT-related asset inventory, including identifying all WinXP systems. And now includes printers.

Research groups

Note

Ensure we identify any instruments which have Windows-based operating systems embedded in the instrument equipment itself. These will thus not look like computers, per se, so a separate spreadsheet will be a good way to record them.

Examples:

Apparently the Dichtel group has 2 instruments which have WinXP embedded. Are they off network? (In general, it's OK for them to be networked to a dedicated computer, so they may have a (private) IP address).
In other groups, there may even be WinNT embedded!

Mostly just for ChemIT staff

Info on WinXP and other vulnerable systems (restricted access to ChemIT staff)

Helpful Tips & Notes

Printing full records is easier for correction
- When printing, omit records for 248 Baker
Bring the label maker to label machines
Pay attention to multiple MAC addresses - virtual ones are not important
IP addresses are not crucial unless they begin with something other than
- 128.253
- 10.253
- 132.236
- 10.236
- 192.168 (some - check w/ Roger or Michael for group router range. Systems not on group router need to be recorded)

Windows

Serial Number (if the sticker has fallen off or is inaccessible)
- in CMD --> type "wmic bios get serialnumber"

Mac OS

(1) IP Address & (2) MAC (media access control, or network card) Address
- System Preferences -> Network -> Advanced -> Hardware
- Check MAC addresses for other networks (if there are any)
Computer Name
- System Preferences -> Sharing
Serial Number & OS Version
- About this Mac -> Double click "Version" text

Linux

"ifconfig -a" or "/sbin/ifconfig" command gives the IP and MAC addresses

High-level progress chart

**All machines in 248 Baker have been inventoried and accounted for, although individual records in FMPro may be missing some information. Every machine listed in inventory in FileMaker was found during inventory, with the exception of virtual machines.

Date	Done	In Progress	Not started/ assigned
5/6/14	9	4	14

Record any changes in IT reps in our spreadsheet, "CCB IT Reps, ChemIT", located at <R:\Chem IT\CCB people lists>.

Group	Group's IT Rep	Assignee	Status	Comments
Abruna	Kenneth Hernandez-Burgos <kh473> (Rebecca Potash <rap335>?)	Alex	In Progress	Massive mess. Need to locate all machines before even thinking of upgrading.
Ananth	Jessica Duke <jrd293>	Jeannie	In Progress	TODO: Verify computers in Nandini Ananth's office
Aye	Saba Parvez <sp954>	Alex	In Progress
Baird	Marek Korzeniowski <mkk55>
Cerione	Jon Erickson <jwe6>	Alex	Done	Awaiting software list to attempt WinXP upgrades.
Chen	Hao Shen <hs496 Ningmu Zou <nz86>
Coates	Nathan Van Zee <njv25>
Collum	Russell Algera < rfa27>	Alex
Crane	Estella Yee <ey223>	Jeannie	Done	4 XP machines
Davis	Michael Todt <mat288>	Alex	Done	Numerous machines. No upgrades truly needed?
Department	Oliver Habicht
Dichtel	Ryan Bisbey <rpb223>	Alex	In Progress	One networked XP machine that needs resolving. One missing Dell Laptop that needs finding.
DiSalvo	Douglas DeSario <dyd3>
Ealick	Leslie Kinsland <lk65>	Alex	Done	All good! Just a few off-the-grid XP machines.
Ezra	Zebuliah Kramer <zck3>
Freed-1	Curt Dunnam <crd4>
Freed-2	Petr Borbat <pb41>	Alex
Hines	Erik Skibinski <ess234>	Alex	Done	Pending software checks before beginning WinXP upgrades. Upgrades were rejected by Prof. Hines. Oliver should talk to them.
Hoffmann	Xiaoqiu Ye <xy83>
Instruction	Lars Washburn
Lab Services	Becky Regan
Lancaster	Kyle himself?
Lewis	Matthew Moschitto <mjm656>	Alex
Lin	Zhewang Lin <zl272>	Jeannie	Done	3, maybe 4, XP machines
Loring	Daniel Moberg <drm255>	Alex	Done.	All machines found and accounted for. No upgrades needed. Gold star group.
Marohn	Lei Chen <lc646>
NMR	Ivan Keresztes <ik54>
Park	Saien Xie <sx68>	Jeannie	Done	- 10 XP machines - Why is AS-CHM-PARK-02 in CCMR?
Petersen	Brian Van Hoozen <blv23>	Jeannie	Done	2 XP machines
Scheraga	Gia Maisuradze <gm56>	Jeannie	Done	The group has 1 XP machine, but it is not in use.
Wolczanski	Brian Jacobs <bpj8>

And other faculty we should connect with, but not with a group (don't thus have an IT Rep):

Burlitch, Fay, Ganem, Lee, McLafferty, McMurry, Meinwald, Sogah, Usher, Widom, Wilcox, Zax

Most have just their own computer (or two), unless otherwise indicated.

Group	(No Group IT Rep)	Status
Burlitch
Fay
Ganem
Lee	Q: Could assign one of his undergrads?	Lots of systems: Macs, PCs, Linux, AND Irix
McLafferty
McMurry
Meinwald
Sogah
Usher
Widom		Has a cluster.
Wilcox
Zax		Lots of systems. And potentially things he'd want disposed.