Comprehensive IT-related asset inventory, including identifying all WinXP systems. And now includes printers.

Research groups

Note

Ensure we identify any instruments which have Windows-based operating systems embedded in the instrument equipment itself. These will thus not look like computers, per se, so a separate spreadsheet will be a good way to record them.

Examples:

Apparently the Dichtel group has 2 instruments which have WinXP embedded. Are they off network? (In general, it's OK for them to be networked to a dedicated computer, so they may have a (private) IP address).
In other groups, there may even be WinNT embedded!

Mostly just for ChemIT staff

Info on WinXP and other vulnerable systems (restricted access to ChemIT staff)

Helpful Tips & Notes

Printing full records is easier for correction
- When printing, omit records for 248 Baker & possibly personal machines
Bring the label maker to label machines
Pay attention to multiple MAC addresses - virtual ones are not important
IP addresses are not crucial unless they begin with something other than
- 128.253
- 10.253
- 132.236
- 10.236
- 192.168 (some - check w/ Roger or Michael for group router range. Systems not on group router need to be recorded)

Inventorying Macs (Mostly a reminder for Jeannie - because I am somewhat unfamiliar with Macs):

(1) IP Address & (2) MAC (media access control, or network card) Address
- System Preferences -> Network -> Advanced -> Hardware
- Check MAC addresses for other networks (if there are any)
Computer Name
- System Preferences -> Sharing
Serial Number & OS Version
- About this Mac -> Double click "Version" text

High-level progress chart

Record any changes in IT reps in our spreadsheet, "CCB IT Reps, ChemIT", located at <R:\Chem IT\CCB people lists>.

Group	Group's IT Rep	Assignee	Status	Comments
Abruna	Kenneth Hernandez-Burgos <kh473> (Rebecca Potash <rap335>?)	Alex	In Progress	Oliver has talked to Tito and Kenney. Provided Kenney CU AD list of systems. Alex did a walkabout with Kenney. Updated list with what was and was not found. Kenney is working on figuring out where the rest (a significant amount) is. All updates are being done on a Google Doc. Upgrades will begin as soon as Kenney gets back to us.
Ananth	Jessica Duke <jrd293>	Jeannie	In Progress	TODO: Verify computers in Nandini Ananth's office
Aye	Saba Parvez <sp954>
Baird	Marek Korzeniowski <mkk55>
Cerione	Jon Erickson <jwe6>	Alex	Done	Awaiting software list to attempt WinXP upgrades.
Chen	Hao Shen <hs496>
Chen	Ningmu Zou <nz86>
Coates	Nathan Van Zee <njv25>
Collum	Russell Algera < rfa27>
Crane	Estella Yee <ey223>	Jeannie	Done	4 XP machines
Davis	Michael Todt <mat288>
Dichtel	Ryan Bisbey <rpb223>	Alex	Waiting to schedule
DiSalvo	Douglas DeSario <dyd3>
Ealick	Leslie Kinsland <lk65>	Alex	Waiting to schedule
Ezra	Zebuliah Kramer <zck3>
Freed	Curt Dunnam <crd4>
Freed	Petr Borbat <pb41>
Hines	Erik Skibinski <ess234>	Alex	Done	Pending software checks before beginning WinXP upgrades
Hoffmann	Xiaoqiu Ye <xy83>
Lancaster	Kyle himself?
Lewis	Matthew Moschitto <mjm656>
Lin	Zhewang Lin <zl272>	Jeannie	In Progress	- Sheets are taped to all machines - TODO: Check computers in Hening Lin's office (287 PSB)
Loring	Daniel Moberg <drm255>	Alex	Done.	All machines found and accounted for. No upgrades needed. Gold star group.
Marohn	Lei Chen <lc646>
Park	Saien Xie <sx68>	Jeannie	Done	- 10 XP machines - Why is AS-CHM-PARK-02 in CCMR?
Petersen	Brian Van Hoozen <blv23>	Jeannie	Done	2 XP machines
Scheraga	Gia Maisuradze <gm56>	Jeannie	Done	The group has 1 XP machine, but it is not in use.
Wolczanski	Brian Jacobs <bpj8>

And other faculty we should connect with, but not with a group (don't thus have an IT Rep):

Burlitch, Fay, Ganem, Lee, McLafferty, McMurry, Meinwald, Sogah, Usher, Widom, Wilcox, Zax

Most have just their own computer (or two), unless otherwise indicated.

Group	(No Group IT Rep)	Status
Burlitch
Fay
Ganem
Lee	Q: Could assign one of his undergrads?	Lots of systems: Macs, PCs, Linux, AND Unix
McLafferty
McMurry
Meinwald
Sogah
Usher
Widom		Has a cluster.
Wilcox
Zax		Lots of systems. And potentially things he'd want disposed.