Kevin Ashman will kindly do a monthly pull of people within CCB. HR has info on all staff, faculty, post-docs and other researchers. Instruction has info on all grad students.

Data export needed for billing and Remedy reporting

Required data

chemistry staff (include researchers, post docs, visiting scholars, regular staff) and faculty (including visiting profs and emeritus)
graduate students

Fields needed for each research and staff / faculty group

Required

Name- First
Name- Last
Cornell NetID
Group affiliation

Optional, when available

Room #
Title
Primary account number (non-Research vs. Research-only?)

Keys to "title" data, for staff/ facutly data:

Abbreviation	Explanation
VS	Visiting Scholar
PDA	Postdoctoral Associate
PDF	Postdoctoral Fellow
Student	undergraduate employee
Res Assoc Sr	(self-explanatory)
Admin Asst 3	(self-explanatory)
Admin 6	(self-explanatory)
Publ Asst 4	(self-explanatory)
Res Spt Spc 3	(self-explanatory)

Others are self explanatory, such as:

Res Assoc Sr
Admin Asst 3
Admin 6
Publ Asst 4
Res Spt Spc 3
Etc.

Process

ChemIT has created for Kevin a folder on hisR: drive for the Chem grad student and staff spreadsheets. Thus, he can put the spreadsheet in R:\Public - all Chem Staff\Chem staff files\

In this way, he is able to update them, and we'll be able to access the most recent copies without emailing and such.

Kevin also has access to the FileMaker grads file on the server. (In FileMaker, open remote fm.arts.cornell.edu (we suggest adding as a favorite host).

Purposes

ChemIT monthly billing
ChemIT activity reports from Remedy (Remedy identification)
ChemIT staff's knowledge of who is who
- Ideally with pictures (from PatH. And/or from WorkDay), at least for grads.