December 16, 2010

11 am in Olin 106

In attendance: Kaila Bussert, Liz Muller, Camille Andrews (guest), Susette Newberry, Barb Morley, Boris Michev, Maaike Oldemanns, Martha Walker, Mira Basara

• Presentation of Image Portal (Terry Kristensen, Vet Library)
• We tested the new ARTstor mobile version (http://library.artstor.org) on the iPad. (More info: http://help.artstor.org/wiki/index.php/ARTstor_Mobile)** While it is not a replacement for the full featured database (lack of advanced search and ability to create image groups), it is useful as a study tool with its mobile-only flashcard view.
  • We will publicize it in various ways (request link be added to CUL mobile site; add to libguides and the Visual Resources page; contact faculty directly; We Recommend)

• A small working group was formed to work on Luna Access policies (Danielle, Mira, Kaila, Susette, Matt, Eli, and Peter Hirtle as guest).
  • We are currently reviewing all collections in Luna with the goal of expanding access consistently across collections and user groups.
  • We will write and post usage statements -general/collection-wide, collection-specific, and image-specific
• We agreed to consolidate listservs. We'll eliminate cul-imagepassword-l@list.cornell.edu and use only vrhelp-l@cornell.edu.
  • Changes will need to be made on Luna (Mira), Visual Resources page (Kaila), and libguides (Kaila, Susette, Maaike, Martha).
• New beta version of Shared Shelf will be released Jan. 15. (Liz)
  • There will be three test collections for the cataloging tool (Japanese woodblocks, Uris Art, and Asia rare). Other test collections can be added in the Spring.
  • Liz will give a demo in January or February.
  • The Metadata Working Group is planning on a forum in March or April. VRWG would like to co-sponsor the forum.
• Luna upgrade to 6.3 and migration to new server next week
  • Mira will ask for volunteers to test access

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October 2010

Agenda:

Mann rep-- welcome Linda Stewart!

• Access policies:
  • • Spreadsheet with access policies: 
    • Public
      • Develop online page on VR page
      • List Cornell Collections with access policies
      • Non-Cornell with licensed access policies
      • Explain different policies for download vs. view
    • Staff
      • Develop a spreadsheet for VR group internally
      • Add to Registry, collection by collection
    • Action plan:
      • Mira/ Danielle/ Susette meet to develop permissions spreadsheet- put on wiki -ongoing work, complete before meeting with Peter
        • thorough review of access, download
        • Danielle will contact collection owners about downloads
        • after refined meet with Peter to make sure we're on the same page with consistent access among collection types (licensed, Cornell)
        • develop public access page
      • Liz will modify Registry info with permissions
        • updates to content give to Liz
        • access rights in Registry
        • DRC reviewing descriptions in ERM
        • CIDC website? Mira will forward her information to VRWG
      • Danielle & Susette will develop language for VR Luna page
      • Liz will load new language in Drupal
    • Database listing not up-to-date-missing KVRC and terms of use very vague.  Liz Update
• Form testing sub-group
  • Volunteers needed!
  • Agenda item for next meeting
• Outreach to other Librarians
  • CUL website/gateway-- Danielle will report on plans from DSS
    • push up VR on library web site --Faculty Services; broader page for DSS which will include link to VR services
  • Faculty grants 
  • Selectors -add collections (licensed or otherwise); faculty outreach- workshops, consultations, grants, digitization services, etc
    • get on CDexec/All Selectors agenda to encourage selectors to consider image collections; available for consulting -Susette will contact Kizer
    • Training for selectors -Martha on Continuing Education 
  • Reference & Outreach presentation next Spring
• ARTstor - DM will report on updates
  • we won't adopt Shared Shelf until summer depending if certain issues resolved (Luna, Pictor, access); in the meantime available as a cataloging tool
  • Open Shelf -simple version summer 2011 -partner to develop workflows
  • submitted collections to ARTstor general -Isbel, etc. - if we need to update them, we can't - we need to ensure that we can get to them to update and modify
  • still questions about full-scale adoption of ARTstor -Cornell is pushing the envelope since we want admin control for our collections
  • Danielle on Science subcommittee of ARTstor, rep from Weill
  • questions about existing data and cleanup in KVRC
• AAP- DM will report on developments
  • decisions about slides collection
• ARTstor won't host Archivision beyond 2012
  • should we push back? is it being used?
  • revisit at a later meeting
• Luna migration
  • lingering issues?

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Sept. 2010

Agenda:

• Develop spreadsheet with Luna collections/ access policies
  • • Public
      • Develop online page on VR page
      • List Cornell Collections with access policies
      • Non-Cornell with licensed access policies
      • Explain different policies for download vs. view
    • Staff
      • Develop a spreadsheet for VR group internally
      • Add to Registry, collection by collection
    • Action plan:
      • Mira/ Danielle/ Susette meet to develop permissions spreadsheet- put on wiki
      • Liz will modify Registry info with permissions
      • Danielle & Susette will develop language for VR Luna page
      • Liz will load new language in Drupal
      • Database listing not up-to-date-missing KVRC and terms of use very vague.  can we pull info from registry? (once that is up to date?) eliminate pop-up-blocker info- contact Chandler.
• Form testing sub-group
  • Form checklist for Artstor & Luna
    • Browsers
    • OS
    • Permissions/ logins
    • metadata & image integrity
    • on-campus/ off campus
    • (look at user complaints)
  • Mira/ Danielle form spreadsheet based on responsibility - add people (volunteers) at next VRWG meeting
• Outreach to other Librarians
  • better promotion
  • CUL website
  • Selectors -add collections (licensed or otherwise); faculty outreach- workshops, consultations, grants, digitization services, etc (DM send copy of email sent to faculty re: grants)
  • Better visibility off Gateway -- under services page
• Mann rep-- Keith or Camille
• ARTstor - outline who does what (Martha statistics; Danielle & Liz) - report to group development, define responsibilities, outline release/ CUL adoption strategy), DM set meeting with Dean to discuss
• Archivision- is it used? we need usage statistic- martha?  mira will follow up with luna re: luna commons (need documentation from Martha)
• Luna migration
  • problem with viewing SIDS images via Client side (HFJ staff)

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August 2010

• ARTstor Shared Shelf Demo (Liz or Glen) -- 5-10 minutes to walk-thru the software and answer questions
• Webfeat transition update (Kaila)
• Fall Outreach
  • digital images booth at graduate student outreach event? ---September 21, 4:30-6 at Mann
• Luna descriptions
• HFJ Luna permissions

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July 2010

June 30 2010 Agenda Items

• Webfeat collection descriptions for ARTstor/ Luna/ Flickr Commons

We will use existing descriptions off of VR site; add information regarding "digital" assets;
Flickr Commons- broad consortium of institutional repositories including Cornell

We need add information under the VR homepage about Flickr Commons; Kaila & Danielle will write brief description and send to group

• ARTstor Beta Testing Plan - Glen

Glen will send list out of new features that aren't yet available
Eisha will represent RMC
No immediate plans to use Beta System for now

• ARTstor Shared Shelf Demo planning - DM & KB

Will wait until system is in place - evaluate once we have done some testing.

• ALA report

Kaila and Liz attended the ACRL Image Resources Interest Group meeting. The meeting included two presentations: Barbara Natanson at the Library of Congress Prints & Photographs Division discussed their new online catalog (www.loc.gov/pictures) and Nicole Finzer at Northwestern University described their efforts to create their own web-based image management system and digitize interdisciplinary content. 

Kaila is also a member of the ACRL IRIG Visual Literacy Standards Task Force, which was formed in April 2010. The goal of the task force is to create visual literacy standards in line with the ACRL Information Literacy Competency Standards. Denise Hattwig (chair), University of Washington; Joanna Burgess, Reed College; and Ann Medaille, University of Nevada, Reno are the other task force members. At ALA we had an open meeting to define visual literacy in the context of an interdisciplinary, information-literacy-based environment. After a discussion of the standards creation process, we worked with 12 participants (a range of librarians from media studies to visual curators) to draft a definition of visual literacy. We are encouraging participation and feedback from the community via the blog, http://acrlvislitstandards.wordpress.com.

• Project updates- any?

Maps- 300 public domain images
Boris will send list of bib id's to Liz
Will touch base on project August

Will meet to discuss Asia & Kingsbury Projects which are slated to go into RMC Luna Collection

Cassette Project- September- 

• Streaming Needs
  Cassette project
  RMC - grant for radical radio show
  CRIO material
• Slide Review -- Carole Ann Fabian Visit
  Slide library review; digitizing lantern slides; 2CUL

• A & S Faculty Grants Report - Danielle
• Outreach for Fall Brainstorming

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June 2010

AGENDA:

 Updates

• Luna  (Mira)
  Production** move production from Lib24 to Lib36-- early August
  • Luna down for a day- notify Luna list-serv
  • Need volunteers to test after Lib36
  • Possibly upgrade contingent on Test Server successfully upgraded

Test

• Once 6.3 is released, we will do test of version on Test server
• May include page turning device

Luna Commons- which collections to submit to Commons

• Eli/ Danielle will send list to Mira

• Webfeat
  • Maureen will consult with us prior to implementation
  • We may want to include Flickr Commons to drop-down to be more comprehensive
  • AP images could also be included (now being funded an additional year with the plan of ongoing support)
  • Can we add these two to the drop-down along with ARTstor and Luna?
• ARTstor  (Glen, Liz, Danielle)
• Map project
• Dante project

Discussions:

• VRA-ARLIS Conference- March-- paper? presentation?  July 1 deadline --
  • Legacy collections?  For example, the Lantern slides
  • Visual resources on campus
• AAP survey & results (Martha)
• Fall Outreach- brainstorming
• Meeting frequency
• Next forum?

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March 2010

Agenda & Notes:

In attendance: Danielle Mericle, Kaila Bussert, Susette Newberry, Maaike Oldemans, Mira Basara, Barb Morley, Boris Michev 

Webfeat transition feedback
https://confluence.cornell.edu/display/VRWG/WebFeat Transition Feedback

We need to determine strategies for various scenarios, including the possibility of Webfeat going away without a replacement.  This is seeming

more likely, so we will then need to determine 1) if they can search off of ARTstor or Luna, and 2), which one to search from.  We need to gather

usage statistics on both to make decision.  

Demo of Luna upgrade  -Will plan for next time 

Preparing for ARTStor migration-- Primarily an issue with HFJ- will discuss at future meetings. 

ARTStor Statistics (possibly)-- Danielle contacting ARTStor for statistics on use

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