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February 24, 2021
10-11 am
Zoom: https://cornell.zoom.us/j/6806168667?pwd=YW1zSXNZb0dPNGRmVEN3QnNLZThWZz09

Present: 

Agenda/Minutes

Goals for 2021-22


Joint end-of-semester of event w/ Liaison Steering


New instructor checklist 


Libguides, next steps


Unit updates

Subteam updates

  • Leadership/Information Literacy Subteam - 
  • Assessment Subteam - 
  • Programming Subteam - 
  • LibGuides Subteam - 
  • Outreach & Communications Subteam -


Present: Lenora, Christina, Ashley, Mel, Chris (notetaker), You Lee, Nina, Rachel, Laurent 

Agenda/Minutes
Review of team goals, specifically:
  • Develop a categorization system for the Convene CUL Workshop calendar.
    • Not extremely time-sensitive, Nina will pull some documentation and share
  • Generate a checklist and primer for new library instructors at CUL
    • Start a Google Doc where we can all share our thoughts on what would be important to include (Lenora will create and send out)

Looking ahead-  new goals, membership, incoming chair

  • New goals - start thinking about new goals in time for Coordinated Call, possibly April, in order to have something to share with potential new members
  • Membership - Currently fully "staffed"!
  • Incoming Chair - Hold off replacing Incoming Chair until July, will then be on a regular 12 month

Ideas for End-of-Semester event w/ Liaison Steering

  • One possibility could be a journal club, reading an instruction/liaison-related article and discussing (could also have Programming subteam set this up over the course of the Spring semester)
  • Forum on unit's approaches/models used to promote instruction services (and/or liaison services)
  • Instruction showcase
  • Guest speaker(s)

Subteam updates

  • Leadership/Information Literacy Subteam - 
  • Assessment Subteam - Survey sent out to CUL-Instructors on experience with CLIQ. 24 responses received by Monday, now closed. Team will now look at that. There were a few respondents that volunteered to look at/think about assessment going forward.
  • Programming Subteam - Possible reading discussion. Taking suggestions for articles. Lenora will send out a note asking for ideas. The group also discussed End-of-semester and other programming ideas, including the rescheduling of the Inclusive Teaching workshop. Ashley will talk to Alison about these and circle back to the group.
  • LibGuides Subteam - Worked on LibGuide accessibility through Fall. Have achieved 95% compliance! Checking on compliance is continuing every Friday and if there are re-published guides that aren't accessible the guide author will be notified. For Spring, want to create training materials that will allow us to maintain that level. Idea being that they would be self-paced modules with short videos. Unlikely to be totally done by end of annual cycle, but make some progress. 
  • Outreach & Communications Subteam - Chris and Ashley will get together to talk about some possibilities and capacity.

December 9, 2020 meeting 4:00pm Zoom
Agenda
Announcements
  • change in team leadership in January
  • Spring orientation sessions for transfer students: 1-2pm on Feb 4 and Feb 5
Subteam updates
  • Programming/Outreach
    • Dec End-of-Semester Event:  9-10:30 on Dec. 17 with Melina Ivanchikova, Associate Director for Inclusive Teaching at CTI
  • Assessment
  • LibGuides

Unit Updates



October 28, 2020 meeting, 10:30am Zoom

Present: Lenora, Christina, Marcie, You Lee, Nina, Lynn, Chris, Mel, Kelly
Announcements
  • Informal discussion about FA 2020 online instruction: Monday, November 2nd, 2:00-2:50
  • Call for Volunteers: International Student Small Group Facilitators. If you would like to volunteer to be a facilitator please sign-up here by Friday, October 30, 2020
  • Monthly meeting time and conflict with Wednesday COVID drop-in sessions - 10am generally works for everyone and will prevent potential conflict
Subteam Updates
  • Programming
    • Informal discussion around FA 2020 online instruction planned for Monday, 11/2, 2:00-2:50
    • Contacted Melina Ivanchikova from CTI about possibility of leading a December Event on the topic of inclusive teaching practices
  • LibGuides
    • Accessible template in SiteImprove is working successfully
    • Asking people to discontinue use of default template and mouse-over text
    • Support for continued compliance not yet clear; suggestion to make sure new people who request accounts are given information & training on accessibility requirements
  • Assessment
    • Continuing fuller evaluation of CLIQ and working with Gaby on survey for instruction librarians

Unit Updates and what changes in instruction are anticipated for Spring 21?
  • Olin/Uris A&S session are finished
  • Law: Finished L1 writing and research classes; might move to some in-person instruction in the spring
  • Mann: Mostly synchronous instruction this semester
  • Catherwood: FA 20 has had about 2/3 level of usual library instruction
  • Kheel: Hope to do on-site instruction sessions over Zoom in spring for greater ease in demonstrating archival materials

Updating Instructors-l list: Lenora will inquire with instruction coordinators about staff who should be included. Last update from instruction coordinators was October 2019

Next meeting: Maybe reschedule due to proximity to Thanksgiving?



September 23, 2020 meeting, 10:30 am Zoom
Present: Jeremy, Chris, Christina, Gaby, Linda, Nina, Marcie, You Lee, 

1.) Gaby & Linda: Further discussion on CountIt, survey results

  • How to record things in CountIt during this semester and beyond
  • Linda has written these up in her document in blue to highlight them, answer questions
  • ARL & ACRL discussion; decision being put into writing
  • Should definitely have training events, host/share documentation (FAQs)
  • Marcie: Worthwhile to spend a lot of time on CountIt when LibInsight will be replacing it? Gaby: CountIt will exist for some time to come even with change
  • Need help from one of our subteams
  • Chris: Is making a LibGuide a 'presentation'? Mixed feelings
  • Discuss training in future; people can bring their FAQs. Need to decide which group has responsibility for this?


2.) Mel Jensen (+Assessment team more generally): CLIQ survey discussion

  • Tabular data presentation across years/units?
  • Fall 2015 - fall 2020; goal = undergraduate instruction, uniform classroom assessment (some deviation since then)
  • Mel has powerpoint
  • 97.3% said instruction session as helpful (averaged across all semesters)
  • High-90s for Agree + Highly Agree for "this will help me complete assignments"
  • Generally consistent data across semesters
  • Unlikely to gain additional insights from this data
  • Will continue this this semester to evaluate this this semester


3.) Jeremy: Editing the Instruction team/workshop page on library.cornell.edu (https://www.library.cornell.edu/services/instruction/workshops)

  • Possibility of cross-linking to that Workshops page from multiple places (already being 'piped in' to Events listing)
  • Need it's own free-standing place to 'live'
  • No really obvious good place for it to go; link it off of multiple places?
  • Pull it out of 'Instruction' as main hub but keep it as freestanding page?
  • Keep it as a list of just workshops; not mixed in with other 'Events'
  • Jeremy: Will report back these findings/sentiments to Erica Johns, et al
    • Message sent 9/25/20: 
      Hi everyone,
      We talked about this 'setup' at the last Instruction team meeting earlier this week.
      I believe the consensus was that this listing of workshops should indeed go in it's own listing under 'Events'. But we had several additional thoughts as well:
      While it's not quite in scope for Instruction, is there a reason it couldn't *also* remain as an adjunct menu off the Instruction page? It has a certain thematic relationship
      Also, the menu currently linked off the Instruction page has the advantage of 'gathering' all such workshops together, separate from the list of library events on this page here: https://www.library.cornell.edu/about/events
      ...which we thought had the effect of 'burying' these offerings among other, non-workshop offerings. I'd imagine you feel the same way.
      So in short, we totally support the idea of making this listing more-visible in more places. It should be 'surfaced' but also the listing of workshops should be kept together to enable people to easily peruse the list of offerings, separate from other events, exhibits, etc.
      Let us know what you think. 
      Sincerely,
      Jeremy 


4.) Outreach & Programming (focus on December event or other event(s) earlier in semester):

  • Additional member for Outreach? Swap from another group? (Will discuss in LibGuides & Outreach about possible changes in membership/leadership)
  • Chris Miller: DIB Council programming; possible inclusive teaching focus for December event?
  • Possible CTI 'guest speaker'
    • As guest speaker for December event, keynote
    • Melina Ivanchikova, Associate Director for Inclusive Teaching at CTI, or someone else can present or facilitate a program on inclusive teaching practices
  • Ivy+ collaboration (via Kelee Pacion, now at Princeton)

5.) Other subteam updates

  • LibGuides: Check in with Kevin Kidwell and Wendy about final LibGuides accessibility work; final workshop?
  • Programming: Notes from Lenora, given in absentia:
    • Our informal discussion around online instruction was postponed while awaiting information on the upcoming brown bag session that Curtis organized about online instruction (this Friday at noon). However, our scope is somewhat different, with an emphasis on discussion, and not limited to credit-bearing classes. We would like to proceed with this discussion in the next couple weeks and hope to include people with synchronous and asychronous experiences, as well as Laurent for his experience with in-person instruction during this time.
    • Reading discussion - we considered a reading on the topic of inclusive teaching but might save this theme for an end-of-term program if Melina Ivanchikova, Associate Director for Inclusive Teaching at CTI, or someone else can present or facilitate a program on this topic.
    • Promoting or collaborating on event with IvyPlus RTL (Research, Teaching, Learning): Since the IvyPlus April "Crash Course", Kelee Pacion (Princeton) and colleagues have hosted virtual discussions about online teaching success and failures (May), #BLM and antiracism (July) and Canvas Modules and Libguides (August). Who should be a point person in CUL for sharing these events? Sign up for the e-list here: https://mailman.yale.edu/mailman/listinfo/ivyplusrtl  Kelee indicated that she would start the RTL group back up soon.
  • Message sent by Jeremy to PSEC Instruction list 9/25/20:


Hi everyone,
Just a few updates on subteam leadership and membership after our talk earlier this week.
1.) Several of the groups are a bit shorthanded or have barely enough people to attend their objectives. It may be worthwhile to approach units and ask for at least a few additional members
2.) In the LibGuide group specifically, it was decided that for the time being, Marcie Farwell would remain in the group but Nina Scholtz would become team lead since she has more experience creating LibGuides
3.) For Outreach, whose only present, official member is Chris Miller, with some assistance from me, we either need to find or add at least one more member or else consider my idea of combining Outreach and Programming for 1 semester or 1 year. 
Anyone with any thoughts on this should feel free to let Instruction team overall know. I'm keen to both have groups that have enough people to do their work and also that no one feel out of their depth in membership or leadership of a group (although that said, it's not a terrible way to learn something new to suddenly be put in charge of it, as I can personally attest!).
--Jeremy


6.) Piktochart: Jeremy now has licenses for 5 'seats' of which he is the admin. Here is the current listing of members/admins:
    • Jeremy (admin)
    • Reanna
    • (empty 'seat' 1)
    • (empty 'seat' 2)
    • (empty 'seat' 3)
  • To get a Piktochart 'pro' account: From Francis Vital (support@piktochart.com):
    • 1.) Set up a personal account (piktochart.com)
    • 2.) Request a 'Pro' account from Jeremy (jpc27@cornell.edu)
    • 3.) All Team members will need to switch from their Personal to their Team Dashboard via the top right dropdown, as seen here: PRO Team Dashboard
    • Here are some helpful resource articles to get you started:
      1. How to Add Team members
      2. How to Share Visuals for Team members to edit
      3. Getting startedwith Teams
      4. Learn quickly through helpfulVideo tutorial

August 26, 2020 meeting 10:30 am Zoom
Present: Jeremy, Lenora, Christina, Mel, Marcie, Chris, Nina, Kelly, You Lee, Laurent, Lynn

1.) Hello & brief personal check in (introduction: You Lee Chun, Kroch Asia representative)

2.) How's orientation going?

  • Law - some aspects are easier over Zoom
  • Engineering - excellent attendance for FA 20. Orientation sessions filled up and needed to be expanded for increased capacity
  • ILR - FA 20 has been a more limited orientation then previously. Includes orientation video with brief introduction to library staff and Q&A on Canvas. Feels disconnected from students compared to the usual mode of interaction. For grad orientations, students are home and attendance is good.
  • Chris led the RA Orientation this year and used tools in Poll Everywhere (word clouds, surveys, competitions) to help make it fun.

3.) Sub-team reports (esp: goals for this semester, etc.)

-LibGuides

  • Marcie will serve as subteam lead
  • LibGuides accessibility deadline of Oct. 31, 2020 is fast approaching
  • Pilot for Canvas LibGuide integration was successful in SP 20 except for some Freshmen Writing Seminars; trying to find work-arounds for these

-Outreach

  • Chris is currently alone on Outreach while Ashley is on leave, but coordinated with Nina to get briefed on previous projects; looked at Instruction pages on CUL website to see if up-to-date

-Programming

  • Lenora is subteam lead
  • Planning to host drop-in discussion for CUL instruction librarians to share tips about online instruction in next few weeks (Chris noted Sept. 10 Brown Bag regarding teaching online)
  • Also considering reading/discussion on topic related to different learning styles
  • Lenora will check in with Kelee Pacion about follow-up to April IvyPlus "Crash Conference" on research teaching and learning

-Assessment

  • See below

4.) Mel Jensen: The CLIQ survey, 5 years (!) of data, use of the CLIQ survey for at least one more semester

  • Mel is looking at data from 9 semesters and planning to pull into a report by our September meeting; will seek team input at that time.
  • Discussed with Gaby whether it makes sense to continue using CLIQ this semester under current circumstances, and with declining response rate
  • Decided to continue and to promote in hopes of improved use.

5.) Possibility of hosting webinars on online instruction during the semester from library organizations

  • Another idea for programming subteam; could promote one or more webinars and schedule discussion to follow
  • ACRL instruction section is a source to check for training

  • Marcie recommended Teaching with Primary Sources https://rbms.info/tpscollective/

6.) Possibility of having mini-conference with librarians from other institutions to compare notes on instructional work both last semester and this one

  • Could be modeled on RAD meetings in format
  • Possible topic of sharing online tools

7.) Possibility of reviving end-of-semester gathering for instruction staff w/ presentation highlighting online teaching after end of semester

  • How did online teaching go this semester?
  • Programming subteam will consider possible dates; typically right after exams, but that falls late this year
  • Laurent offered to contribute on the experience of in-person teaching this semester

8.) Review of goals

  • Please review subteam goals (in July minutes below and on team charter); let Jeremy know if there should be changes

9.) Next meeting

  • Wednesday, Sept. 23 at 10:30


July 22, 2020 meeting 11:00am Zoom
Present: Jeremy, Lenora, Nina, Kelly, Chris, Mel, Christina, Laurent, Marcie; and guests Linda Miller, Gaby Castro Gessner, and Reanna Esmail
  1. New team leadership and introductions for new members
    1. Jeremy Cusker is 2020-2021 team lead
    2. Ashley Shea is incoming lead
    3. Welcome to Kelly, Laurent, and Marcie, who are new to the team, and to Chris Miller who is returning after a few years
  2. Subteam membership, agendas for subteams
    1. LibGuides: Lynn, Jeremy, Marcie, Nina, Camille
    2. Assessment: Mel, Laurent
    3. Outreach: Chris, Ashley
    4. Programming: Lenora, Kelly
    5. Subteams should find time to meet between full team meetings and select a member as a subteam lead. Review preliminary goals (which have been approved for carrying over into FY21), and notify Jeremy of proposed changes or additions. See annual report for FY20 completed goals and activities, as well as FY21 preliminary goals (also pasted below).

    6. Preliminary Goals for 2020-2021

      LibGuides

      • The LibGuides subteam will continue to help LibGuides creators and unit libraries make their new and existing guides compliant with the Web Content Accessibility Guidelines (WCAG) requirements by the October 2020 deadline through training and the promulgation of guidance.
      • The LibGuides subteam will investigate the issue with linking/mapping guides to Canvas that appears to involve some Freshmen Writing Seminar course naming conventions and will promote this option with guide authors for the Fall semester.

      Assessment

      • Consult with CUL administrators and Assessment & Planning to determine the type of instruction assessment data required for reporting needs and recommended for broader program planning.
      • Obtain feedback from CUL instructors about how they currently assess their classroom teaching and use that information to guide decision making related to the CLIQ and other assessment initiatives.
      • Report CLIQ results from the five years that it was administered.

      Outreach and Communication

      • Develop a categorization system for the Convene CUL Workshop calendar.

      Programming

      • Lead discussion-based programming on topics of relevance to CUL instructors and informed by university and library priorities.
      • Facilitate and promote engagement with the Center for Teaching Innovation’s “Teaching and Learning in a Diverse Classroom” course content within CUL.

      Collaborative

      • Generate a checklist and primer for new library instructors at CUL.
       
  3. Alternative future meeting times
    1. Jeremy will review survey results from team members and announce the standing meeting time by email
    2. Update: new meeting time is 4th Wednesdays from 10:30-11:30
  4. Guest: Reanna Esmail gave demo of LibWizard + Piktochart for possible orientation and/or instruction use
    1. Sample tutorials: https://guides.library.cornell.edu/librarytutorials
  5. Guests: Gaby Casto-Gessner and Linda Miller, presented findings of spring 2020 online instruction survey
    1. Will follow up by email for help from the Instruction Team about ways to clarify options in CountIt in order to have a more accurate picture of remote instruction activity going forward
  6. Other Business
    1. Online Orientation
      1. Hoping to have 2-3 synchronous workshops; still waiting for information about dates/times.
      2. Jeremy and Chris will work on communication to solicit volunteers to teach
      3. Chris and Lynn are working on translating the Get Started with Research workshop content into Canvas modules
    2. Next Meeting is Wednesday, August 26 at 10:30



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