Page History

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Unit: Cataloging

Date last updated: 08/08/2019 March 20, 2025

Date of next review: August 2021OCLC review: compatible, 11/15/20192025

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Scope
      Classifications shelved in Olin and Uris
      Obsolete and locally invented class numbers
      Materials out of scope
      Classifications located in Annex
          Kroch
          ILR

Call numbers: General Considerations
Cuttering
      General considerations   
      Subarrangement by main entry  
      Established Cutters or Cutters limited by LC convention  
            Topical Cutters in the narrow sense
            Cutters specified in the classification schedules but not established
            Topical/geographical Cutters as part of the classification
             Creating Cutters when LC Cutter Table cannot be used
     Double and complex Cuttering: Biography and criticism
            Creators of literary, artistic and musical works
                   Individual artists, A-Z
                   Ancient Greek and Latin authors  
            Literary works: Cuttering for words beginning with "A" when cuttering begins at "A6"
            Individual biography
            Biography and criticism of literary authors, Z5-999
Dates in Call Numbers
  Multivolume works  
  Congressional hearings  
   Continuing resources
Series
  Series classed together and series classed separately
  Series classed together vs. multivolume monographs
Volume Enumeration
  Multivolume monographs
  Series classed together
Letter extensions in existing call numbers
Oversize Notation
  General rule
  Exceptions  
  Adding the oversize symbol
Using CLAMSSThe FOLIO Call number generator
  Appendix
  Cutter Sanborn Cutters and LTS Olin Historical Practices
  When to use pre-October 1997 practice for cuttering
  Using pre-existing Cutter Sanborn cutters on new items  

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   A1 A1

   Olin and Uris Library: A-P classification shelved in Olin ; Q-Z shelved in Uris Library.
   

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   A2 A2

   Obsolete and locally invented class numbers

   As a general rule, do not use obsolete or locally invented class numbers. For later editions of works originally classified at these numbers, use the call number of the earlier edition OR assign a new, valid call number, whichever is easiest. If all works by an author previously processed at Cornell are in the cancelled ranges of PR for Canada, Australia, New Zealand, India or Africa, you have the option of continuing to use that classification.

   Historically, LTS Olin catalogers constructed skeletal call numbers consisting of classification letters for the areas of law not yet developed by LC and added a cutter for the main entry. These call numbers should now be used only for later editions of works originally classified at the skeleton K numbers.

   See Call Number Examples    for the format of a skeletal call number.

   
   

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   A3 A3

   Materials out of scope

   Do not use this procedure to classify and shelflist the following types of materials:

     

   Category	Comments
   Accession numbers	Some types of materials (e.g. microforms, videorecordings, and sound recordings) are assigned "accession type" numbers at certain locations. When  When assigning accession numbers, catalogers should use the automated media shelflisting system, CLAMSSFOLIO Call number generator. See also  LTS Procedure #19 , Computer Disk Processing, LTS Procedure #25, Processing Videorecordings, LTS Procedure #13 , Sound Recordings Processing and LTS Procedure #21a , Microform Processing for details.
   Archival materials	RMC and Kheel Center use local classification systems.
   Congressional hearings	See Exception in LTS Procedure #3b
   Cornell theses	See LTS Procedure #12 , Theses Processing
   Materials eligible for fast processing or fast cuttering	Refer to the Fast-Cataloging -FOLIO (Procedure #3C) and Non-Fastcat Copy Cataloging (LTS Procedure #26) procedures as appropriate.
   Selected materials in GV1580-GV1799.4 (Dance), M (Music)	Call numbers in the range GV1580-GV1799.4 should not be added to the Olin collection, but rather should be cataloged for the Music Library. Also for Music Library, see exception for certain call number range in LTS Procedure #3b.. Books classed in GV and M/ML in vernacular Asian languages (e.g. Tagalog, Indonesian, Chinese) should be cataloged for Kroch Asia. All materials in the scores format are sent to Music Library regardless of the language of the text.

   
    

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   A4 A4

   Classifications located in Annex

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   E1 E1

   Series classed together and series classed separately  

   Class volumes in a numbered series individually, each according to its own subject, or as a whole (CUL calls this a "series classed together" while LC calls it a "series classified as a collection, analyzed in full" or, if the series is projected to include a finite number of volumes, an "analyzed multipart item".)

   If a series authority record already exists and indicates that the series is classed together (646 subfield c), you have the option to follow that decision. Use the call number given in the 050 of the series authority record or, if the call number is not recorded there, follow the treatment used on CUL holdings records of previous titles in the series. Long-established series may have a CUL standing order record with treatment information as well. If you suspect that a series may historically have been classed together at CUL even if the series authority record indicates a series classed separately, you may investigate CUL's holdings records and use the series classed call number, or you may class the title separately, whichever is easiest.  However, now that CUL policy follows LC in generally not tracing series, use of a series classed call number is less advisable.

   If the series title is new to CUL, classify the series separately.

   Do not add local treatment information to series authority records. If you are editing the authority record in any way, update the national record.

   Generally do not change a series treatment decision unless there is a serious problem with it. <Note: LTS Procedure #3c gives a list of particular series which are major exceptions>. However, give series decisions made by LC/DPCC special consideration, since they provide a large proportion of the copy used, and their decisions influence the decisions of other libraries. Therefore, catalogers may consider changing CUL classification decisions and call numbers to match those used by LC/DPCC, as follows:

   • If the CUL and LC/DPCC decisions do not match, you may choose to change the CUL decision to match the LC/DPCC decision, either from series classed together to series classed separately or vice versa.
   • If both CUL and LC/DPCC class a series together, you have the option of changing the CUL series classed call number to the LC/DPCC number.

    

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   E2 E2

   Series classed together vs. multivolume monographs

   If one or more, but not all parts of a multivolume work also form part of a CUL series classed together, class the work separately, and not with the series classed together

   Example: Andersson, Efraim. Contribution ? l'ethnographie des Kuta. (Vol. 3: Occasional papers ; 15) (CUL call #: olin DT650 .K8A54K8 A54)

   For Olin Library, LTS treats the series, Occasional papers (Uppsala universitet. Institutionen for allman och jamforande etnografi) as a series classed together (at GN2 . U68). However, since only v. 3 of this multivolume work forms part of the series classed together, the multivolume work is classed separately.

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   F1 F1

   Multivolume monographs
   
   • Follow instructions in Format of MARC Holdings Records: Description Holding Statements: Formatting and Examples.
   • In the Textual Holdings Statement (866 field), for all language materials, CUL catalogers should use the designations appearing on the title page and/or the contents note, using the approved abbreviations (AACR2, Appendix B), or, if not covered by AACR2, the abbreviations can be found online at Abbreviations for Captions . If no designation appears on the title page, the volume enumeration should be recorded in square brackets without a supplied designation (Example: [1]; not [v.1]).
   • In the item record, CUL catalogers should use the vernacular form of the enumeration.  If no designation appears on the title page and the square bracket convention was used on in the MFHDholdings statement, supply a suitable designation on the item record (Example: MFHD holdings statement = [1]; ITEM ENUM = v.1).
   • When roman numerals appear on the piece, CUL catalogers should convert the roman numerals to arabic numerals in both the MFHD holdings statement and the item records.  (Exception: In rare cases, it may be necessary to retain roman numerals on in the MFHD holdings statement for clarity.)
     
   • If such designations as "suppl.", "index", "atlas", etc. are used as part of the call number, they should be abbreviated using the approved AACR2 abbreviationRD abbreviations, supplemented by our local Abbreviations . If there is no AACR2 RDA abbreviation, and the designation will not fit on the spine label (i.e. it is more than 10 characters long), use a reasonable non-approved abbreviation or select an alternative term. If the designation on the item is in the vernacular, use a suitable English designation.

    

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   F2 F2

   Series classed together
   
   • The designation (also called the caption) will appear along with the call number in the 852 Call Number box of the Mfhdholdings record.
   • Use the designation as it appears in the 642 field of the series authority record and the 830 field of the bibliographic record. If the numbering, or any level of it, appears without a caption, supply a suitable English designation for use in the Enum field Enumeration box of the Voyager item record and on the volume.
   • If all the items in the shelflist use an English caption rather than the vernacular caption appearing in the 642 field, continue to use the English designation.
   • If there is no approved AACR2 RDA abbreviation for a caption, and it will not fit on the spine label, use a suitable English caption.
   • In a multi-volume work within a series classed, the 852 Call Number should include either a continuous span of numbers (EXAMPLE: BX3301 . A53 v.19-20) or else the individual numbers within the series (EXAMPLE: BR60 . C813 v.2, 15, 17, 34)

     If the numbers are too many to fit easily into the space provided in the 852 Call Number box, a cataloger may use: BR60 . C813 v.2, etc. 

   • If only one volume of a multi-volume work within a series classed is being cataloged, the caption appearing in the 852 Call Numberbox is not repeated in the Enum field Enumeration of the Voyager item record. However, if more than one volume is being cataloged, and thus more than one number is recorded in the 852 of the Mfhd Call Number, record the number of the individual piece in the Enum field Enumeration of each item record. (EXAMPLE: The Mfhd Call Number reads BX3301 . A53 v.19-20. There will be 2 item records with Enums Enumerations for v.19 and v.20)

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