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• The barcode should be affixed one-half inch down from and parallel to The barcode should be affixed one-half inch down from the top edge of the container, and one-half inch in from , and parallel to, the right-hand, opening edge.
• If containers are lacking, obtain them from the supply closet in Room 111. No clear, hard-sided cases should go to Olin, Uris or Asia.
• If a caption is lacking, but must be supplied for enumeration/chronology, use the term "tape" or "disc."
• Include "Warning of Copyright Restrictions" stickers as needed.
• Any accompanying audio recordings designated for any Annex location will be stored separately and must have a separate container (preferably jewel case) and item record. Add "Disk" to enumeration in item record for the disk.

Africana Library: Accompanying cassette/disc

 Audio cassettes or discs issued as accompanying material are stored separately from the main item in individual plastic containers. Thus, if the book and audio cassettes or discs are issued in a manufacturer's paper sleeve or case, discard the sleeve or case and provide clear plastic containers for each item

• Location: afr

• Call number:

• LC-type for main item. Accession number for accompanying cassette or disc

• Barcoding: Follow general barcoding guidelines  in this procedure

• Physical Processing:

• Pencil the LC-styele call number on the main text and the accession number onto a scrap card and send items to Physical Processing

• Holdings notes: Request disc at Circulation Desk.

Africana Library: Audio cassette/disc with accompanying print material

• Location: afr

• Call number:

  LC-type for main item Accession number for accompanying cassette/disc

  Accession number for audio cassette or disc; Accession number + Appropriate term for print material

• Barcoding: Follow general barcoding guidelines  in this procedure

• Physical Processing:

  • Scrap card with the assigned accession-type call number and send items to Physical Processing

  • Pencil the call number on the

  main text onto a scrap card with the assigned accession-type call number and send items to Physical Processing
• MFHD note: |z For accompanying audio cassette[s] or audio disc[s], ask at the circulation desk.

Africana Library: Audio cassette/disc with accompanying print material

• Location: afr
• Call number: Accession number for audio cassette/disc Accession number + Appropriate term for print material
• Barcoding: Follow general barcoding guidelines  in this procedure
• Physical Processing:
  • Scrap card with the assigned accession-type call number and send items to Physical Processing
  • Pencil the call number on the accompanying text
  • Use 'Requires Special Handling" flyer or circle "Special Handling" on flyer

• • accompanying text

  • Use 'Requires Special Handling" flyer or circle "Special Handling" on flyer

B. Annex Library

Any accompanying discs destined for any Annex location will be stored separately and must have a separate container and item record.  Jewel cases are preferred.

•Location: [original loc],anx

• Call number:
Follow instructions for original library location. Add "Disk" to enumeration in item record for disk.

• Barcoding:
Barcode both the main piece and the disk's jewel case and create individual item records.

• Marking:
Pencil the call number for the disk on the location flyer or scrap card. Rubber-band disk (in jewel case) to book and send to LTS Physical Processing or Conservation.

• Physical Processing staff will mark jewel case with call number, tattle tape disk and write call number on the disk with indelible ink.

• • Disc(s) accompanied by book(s) (whether audio disc accompanies book or book is guide to
sound
• • audio disc), the audio disc will be put into pocket of book and shelved in stacks as one unit. If the accompanying book(s) are too small to hold the disc(s): a box will be made so they can be shelved together in the stacks. Do not barcode
at this stage.
• • at this stage. Pencil call number on main text and send everything to Conservation for box creation, after which it will be forwarded to a cataloger. At that point, barcode the piece(s). Create an item record and adjust the Number of pieces count as necessary, update the holdings, if needed.
Pencil call number on main text and send everything to Conservation for box creation, after which it will be forwarded to a cataloger. At that point, barcode the piece(s). Create an item record and adjust the PIECES count as necessary, update the MFHD if needed.
• Audio discs that accompany print: 
  • Location: ech, sasa, wasCall number: LC-type
  • Holdings details:
    • Holdings statement: text
    • Holdings statement for supplements: 1 audio disc  Holdings statement for supplements note: <in pockets of text>
  • Audio discs with accompanying book/guide:
  • Location: ech, sasa, was
• • 
    
  • Call number: LC-type
Book w/acc. disc: 866 1 v. 867
• • Holdings details:
    • Holdings statement: 1 audio disc
|z
• • • Holding statement public note: <in pocket of
text> Disc w/acc. book/guide: 866 1 audio disc |z <in pocket of text> 867 1
• • • text> 
    • Holdings statement for supplements: 1 guide

• Barcoding:
  • Barcode book, create item record, and adjust piece count as appropriate.
  • Include note on flyer that volume includes disk in pocket, or put disk in mailing box and rubber band to book. Use "Requires Special Handling" flyer or circle "special handlingSpecial Handling" on flyer.
• Physical Processing:
  • Scrap card with Write the call number on a scrap card or the location flyer and send items to Physical Processing
  • Physical Processing staff will write call number on inner ring of audio disc with indelible ink

Asia Collections: Accompanying cassettes

• Call number: LC-type
• Physical Processing: Staff will write call number on inner ring of sound audio disc with indelible ink

• ink

• Barcoding:

  • Barcode book, create item record, and

    change

    adjust piece count

    to 2

    .

  • Include note on location flyer that volume includes disk in pocket, or put disk in mailing box and rubber band to book. Include "Requires Special Handling" flyer or circle "Special Handling" on library flyer.

• Physical Processing:

  • Scrap card with

    Write the call number on a scrap card or the location flyer and send items to Physical Processing

  • Phys. Proc.

    Physical Processing staff will write call number on inner ring of

    sound

    audio disc with indelible ink

Fine Arts: Accompanying cassettes

Books accompanied by cassettes, or cassettes accompanied by books will be boxed to go into the stacks. Do not barcode any of the pieces. Pencil the call number on the main text(s) and send everything to Conservation. After Conservation staff have completed their work, they will forward the material to the cataloger. At that point, barcode the piece(s). Create an item record and adjust the

Number of pieces count as necessary, update the

holdings, if needed.

• Location: fine

• Call number: LC-type

• Physical Processing: When item has been returned to cataloger and item record has been created, send the material to Physical Processing  

1. Location: olin

2. Call number: LC-type

3. Place in black plastic case. Include any paper covers and/or inserts from jewel case, when sending to Physical Processing.

4. Barcoding: Place barcode outside case, upper right corner next to opening edge.  

5. Physical Processing:

   Scrap card with

     Write the

   assigned

   call number on a scrap card or the location flyer and send item(s) to Physical Processinga

Uris Library:

Disc and book combinations 

• Disc(s) accompanied by book(s) (whether audio disc accompanies book or book is guide to audio disc), the audio disc will be put into pocket and item(s) shelved in stacks.

  If the accompanying book(s) are too small to hold the disc(s), a box will be made so they can be shelved together in the stacks. Do not barcode at this stage. Pencil call number on main text and send everything to Conservation for box creation, after which it will be forwarded to a cataloger. At that point, barcode the piece(s). Create an item record and adjust the PIECES Number of pieces count as necessary, update the Mfhd if needed.update the holdings as needed.

Audio discs that accompany print:

• Location: uris

• Call number: LC-type

• Holdings details:

  • Holdings statement: text

  • Holdings statement for supplements: 1 audio disc  Holdings statement for supplements note: <in pockets of text>

• Audio discs with accompanying book/guide:

• Location: uris

• Call number: LC-type

  Book w/acc. disc: 866 1 v.

                                          867 1 audio disc |z <in pocket of text>

Disc w/acc. book/guide: 866 1 audio disc |z <in pocket of text>

• Holdings details:

  • Holdings statement: 1 audio disc Holding statement public note: <in pocket of text> 

  • Holdings statement for supplements: 1 guide 

• Barcoding:

  • Barcode book, create item record, and change piece count

    to 2

    as necessary.

  • Include note on the flyer that volume includes disk in pocket, or put disk in mailing box and rubber band to book. Include "Requires Special Handling" flyer or circle "Special Handling" as appropriate.

• Physical Processing:

  • Scrap card with

    Write the call number on a scrap card or the location flyer and send items to Physical Processing

  • Phys. Proc.

    Physical Processing staff will write call number on inner ring of

    sound

    audio disc w/indelible ink

Uris Library: Accompanying cassettes

Books accompanied by cassettes, or cassettes accompanied by books will be sent to the Annex where the book(s) and cassette(s) are stored separately. Barcode as appropriate and adjust piece count as necessary in the item record.

• Call number: LC-type