*** This version of Confluence is for testing only and contains a copy of content from June 29th 2026. No changes will be preserved. ***
Scope: Guidelines for boxing archival materials, ordering more supplies, for all archival processing staff.
Contact: @Katerina Katerina Dimitriadou-Shuster
Unit: ATS/RMC
Date last updated: 33/11/2025
Date of next review: March 2025
Contents:
| Table of Contents |
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See here separate page for Creating and Deleting Top containers in ASpace
Boxing and re-boxing
When selecting appropriate containers to rebox a collection, always remember that the box size helps mandate the storage location in the vault, mezzanine or Annex, but has nothing to do with the intellectual arrangement of the collection. Efficiency in space management require that items of similar size or format be stored together to maximize storage facility, so different boxes in the same collection will not necessarily be housed together.
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- When filling out the projected cubic footage of a collection, please use the Extent Calculator below. This also can be used to complete the extent field in the resource record.
Top container profiles
(in progress) Katerina Dimitriadou-Shuster
Boxes accepted at the Annex
The following box sizes are accepted at the annex:
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Brown LP storage boxes (these are ordered through Cammie)
Extent calculator
Box Size | Cubic feet |
2" letter | 0.1 |
2" letter (upright) | 0.1 |
2" legal | 0.2 |
3" legal (upright) | 0.2 |
3" letter | 0.2 |
3" legal | 0.3 |
4" letter | 0.3 |
4" legal | 0.4 |
5" letter | 0.3 |
5" legal | 0.4 |
8" letter | 0.4 |
8" legal | 0.5 |
16" | 1 |
16"+ | 1.1 |
1.5 x 12.5" x 15" | 0.2 |
1.5" x 15" x 19" | 0.2 |
1.5" x 16.5" x 21" | 0.3 |
1.5" x 17" x 21" | 0.3 |
1.5" x 21" x 25" | 0.5 |
2" x 12.5" x 15" | 0.2 |
2" x 15" x 19" | 0.3 |
2" x 16.5" x 21" | 0.4 |
2" x 17" x 21" | 0.4 |
2" x 21" x 25" | 0.6 |
2.5" x 7.5" x 10.5" (Blue) | 0.1 |
3" x 12.5" x 15" | 0.3 |
3" x 15" x 19" | 0.5 |
3" x 16.5" x 21" | 0.6 |
3" x 17" x 21" | 0.6 |
3" x 21" x 25" | 0.9 |
3.5"x11.5"x17" | 0.3 |
4" x 4" x 36" (Tube ) | 0.4 |
4" x 5" x 10" (Neg.) | 0.2 |
4"x6"x10" (Shoe) | 0.1 |
4" x 4" x 10 (Mf.) | 0.2 |
4" x 4" x 12 (Mf.) | 0.2 |
4"x13"x16" | 0.3 |
4" x 16" x 20" | 0.7 |
5" x 8" x 11" | 0.2 |
6" x 10" x 10" | 0.3 |
8" x 10" x 11" | 0.5 |
Hat | 0.6 |
| 8" x 13" x 13" (LP) | 0.8 |
Ordering supplies
A list of frequently ordered supplies, along with their dimensions and links to the website, is available on the x:drive under “Technical Services”“Archival Processing”. Also located in that folder is the supply ordering list. If you need to order supplies, add the item and Hollinger/Gaylord code to the list and alert the Technical Services Archivist, who will place the order.