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Unit: Cataloging

Date reviewed: May 2022 March 11, 2026

Date of next review: March 20232027

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In pursuit of quality control and specifically what information on bibliographic records must be correct, the chart below is a concise guideline.  Patron accessibility and the avoidance of duplication are the primary focus.   

• Fixed fields should be accurate.
• Local authority validation is not necessaryCreator/contributor access points (1xx/7xx): use authorized form if it exists; resolve any conflicts with authorized access points.
• Watch for series statements that are actually multivol. titles.
• 6XX’s should not be added unless you are deriving from an existing record (e.g. earlier edition).  All others aside from fiction should be treated as original cataloging.
  
• Subjects: If subjects are lacking (for non-fiction), inaccurate, or are not authorized terms, this requires original cataloging. 
• Accept other catalogers' decisions and judgement. Unless something is Unless something looks obviously wrong or suspicious, don’t over-think it.  

This chart reflects the fields necessary for patron access and avoidance of duplicate items. Do not delete or change fields that are not incorrect. If in doubt, ask.