*** This version of Confluence is for testing only and contains a copy of content from June 29th 2026. No changes will be preserved. ***
Scope: This procedure contains instructions for deleting authority, bibliographic, holdings, and item records from FOLIO, as well as for deleting Cornell holdings from OCLC WorldCat. Only staff with the appropriate authorizations will be able to delete records.
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Unit: Post Cataloging Services
Date last updated:
Date of next review:November 2021
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July 2025
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Authority Records
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NACO Authority
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Records
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Holdings Records
Item Records
Deleting COO Holdings from OCLC
General Considerations
Deleting Holdings from WorldCat Manually
Item Records
Deleting COO Holdings from OCLC
General Considerations
Deleting Holdings from WorldCat Manually
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1. Send requests to delete local authority records (which lack 010 fields and contain 040 $a NIC $c NIC) to the Authorities Metadata Librarian.
Anchor A2 A2 B. NACO Authority Records:1.
- Send requests to delete authority records from the national file to
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- the CUL NACO Coordinator.
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Bibliographic Records
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Instance and underlying source MARC records cannot be deleted manually from FOLIO. They can, however, be marked to be deleted.
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A. General Considerations
1. Records cataloged in FOLIO have holdings set in OCLC and our bibliographic (“COO”) holdings must be deleted from WorldCat whenever the FOLIO Instance record is deleted or suppressed from the public catalog.
2. Deleting our bibliographic holdings from WorldCat will be is not currently done automatically overnight under either of 2 conditions.
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b. Bib In future, our holdings will be automatically deleted when an instance record is suppressed with 948 withdrawal statistic present with today’s datefrom public display.
3. Our OCLC holdings will not be deleted overnight when more than one unsuppressed FOLIO bib instance has the same OCLC master number.
4. If holdings are better represented on another OCLC master number, then holdings must be removed deleted manually from the previous OCLC number record and added to the new master record manually.Anchor
5. If in doubt, suppress the instance record but do not delete the holdings or use the deletion statistical code.
B. To Mark an Instance Record to be deleted
1. Delete all Item and Holdings records associated with the BIB record.
2. Uncataloged records: Display the BIB.
Type [alt] r d to delete the record.
Click on YES to confirm the deletion.
3. Cataloged records (except duplicates with the same OCLC master number):
Display the BIB.
Set Leader / Record Status to d.
Type [alt] s p to suppress the record from OPAC display.
Type [control] b to save the record to the database.
An automated program will delete our holdings from OCLC overnight and remove the records from Voyager the next day.
4. Cataloged records (duplicates):
Display the BIB to be deleted.
Add 995 $a NoEx
Set Leader / Record Status to d.
Type [alt] s p to suppress the record from OPAC display.
Type [control] b to save the record to the database.
An automated program will remove these records from Voyager monthly.
Note: When deleting a duplicate record from Voyager, verify that the record to be retained contains an 035 field with the correct OCLC number, if that information is readily available.
Suppress the record from public and staff display.
3. Assign the statistical code "Delete: Delete - Delete"
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Holdings Records
Delete all Anchor
The steps for deleting a Holdings record are outlined hereanchor
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Item Records
The steps for deleting an Item record are outlined here Anchor
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Deleting COO Holdings from OCLC
Anchor E1 E1 1. General Considerations
Records cataloged in FOLIO have had holdings set in OCLC and our bibliographic (COO) holdings must be deleted from WorldCat whenever the FOLIO BIB Instance record is deleted or suppressed from the OPAC. (Exception: When the OCLC master number in FOLIO is present in multiple FOLIO bibs then do not remove our holdings from OCLC.) Anchor
2. Deleting Holdings from WorldCat Manually
1. "Deleting" records from OCLC means removing Cornell's holdings symbol ("COO") from the master record, not removing the master record itself.
2. If the Voyager BIB is formatted as described directly above in A.2, then our holdings will be removed from OCLC automatically overnight.
3. To remove our holdings manually from WorldCat:
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For more information, see Delete Holdings on the OCLC Help menu.
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