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27 February 26 June 2019

Attendees: 

  1. Housekeeping
    1. Minute-taker
    2. February PSEC meeting canceled. See committee/unit updates here.
    1. Notes:
  2. Committee membership changes
    1. Aliqae's final meeting as chair
      1. Outgoing chair (Aliqae) will be notetaker in 2019-2020
    2. Lenora is 2019-2020 chair
    3. Incoming at-large member: Ashley Shea (Mann)
    4. Outgoing at-large members: Tom Ottaviano, Camille Andrews, Latia Ward; outgoing RAU rep: Gaby Castro-Gessner
      1. Thank you for your terrific service to the committee!
  3. Report-back: CUL-Tsinghua webinar
    1. Mary: Consensus from Qualtrix, lots of interesting instructional work. Somewhat long, smaller time slot/fewer speakers in future (won't need as much time for big intro in future?) 8:15am timeslot not ideal, neither is 8:15pm, so timing is challenging. Responses said textbook talk interesting.
    2. Lenora: Ran out of time for Q&A.
    3. In past, asynchronous visits building relationships (specific individuals visiting). One of first attempts to bring relationship down to librarian-to-librarian level. The value is communication/connection.
    4. Proposal: Flipped symposium model. Can pre-record talks ahead of time and just meet to discuss? Possibly better use of time/focusing on librarian connection, but people need to actually watch beforehand.
  4. Public Services annual requirements
    1. Annual report submitted 6/19. We are doing annual reports again. Overview: who is on the committee, what we worked on, status. Asked for preliminary goals (fuzzy at this point as needs to be led by current chair). Preliminary budgeting in reports, but b/c committees did not have budgets in 2018-2019 just mentioned funding for libguide training events.
    2. Preliminary discussion - budget request and goals. Current understanding of next year budget: ad hoc requests based on units and committee project needs. Continuing to do what we're doing, given upcoming changes in collection development may affect group (group expressed we're okay adapting). Seems no longer having standard allocation, so need to plan uses of funding ahead of time, make case, articulate value.
    3. 7 years since Cornell-based instruction immersion program. Many new employees could benefit. Is there a possibility for a "roadshow" (similar to research management roadshow) or if there can be a custom immersion program? Worth focusing on developing teaching skills.
    4. Proposal: Look at 2012 cohort and see who didn't access instructor training at that time. Bring in CTI, quantify how many people would benefit, compare cost of working with CTI vs sending instructors to an immersion. Also given changes in instructional styles, having something more librarian focus.
    5. Heather: went to two two-day CTI institutes, Course Design and Diversity & Inclusion. Found more useful than immersion which was more professional development.
    6. Another approach: ACRL Project Outcome, local conferences. Want to do it as part of conference generally, as opposed to standalone. Would have to be part of regional conference – if that's something we organized for upstate NY.
    7. Zoë: Interest in regional data skills/instruction collaboration around e.g. Data Carpentries, instructor sharing (Dianne and Zoë taught in DH intensive at SUNY Binghamton), data instruction crowd would be interested in collaboration on a regional instructor training likely.
  5. Orientation
    1. Summary of orientation group planning.
      1. CUL-wide tent by Sage Chapel open during both sessions: Friday 12-4 (or 10-4?), Saturday 10-12. Haven't decided on staffing yet.
      2. Early conversations about swag and handouts.
    2. Workshops: 9/4 and 9/10 at Catherwood (4:30); 9/5 (4:30) and 9/7 (noon or 1) at Mann
      1. Post-orientation workshops on calendar part of highly-coordinated shared schedule. Skips labor day weekend. It's an experiment: produces numbers, feedback to inform future orientation planning. Strong numbers last year, but huge lift. Lenora will be recruiting folks for workshops.
  6. Subteam reports
  7. News and announcements
    1. Ashley got report approved for CALS: Information Chaos: Navigating Today’s Information Landscape. Open to all CALS.
    2. Zoë: Social Science Data Librarians have been meeting. Working towards more collaboration on instruction + ref. More soon.
    3. Heather: Teaching a series of workshops with incarcerated students. Because of limited access, teaching research skills and providing offline access. In fall, teaching a credit course with Cornell students who will partner with incarcerated students, gather resources on their behalf. Training with Cornell students. Success getting JSTOR index offline to use, next request to get PubMed. (Doing complete analog and digital delivery at the same time!) Thinking about the core skills to teach, using more play & active learning techniques to learn library skills, appropriate for prison given limited resources.
    4. Heather: Another LibWizard trial. Not broken! Things fixed in 2.0, available for us to demo. Guide on the Side moving to a paid model, now called Sidecar. Another option. Provide feedback to Heather.
    5. Alison: Continuing on another year with CountIt another year - trying to figure out how to move forward with a replacement for CountIt right now. July 15th, make sure CountIts in for past year.
    6. BEE, new director coming July 15th.
    7. Search for entry level data librarian position at ILR.
    8. Thank you Aliqae!!!!
  8. Next meeting: Wednesday, July 24 at 11am in Catherwood


4 June 2019

Attendees: Lenora, Aliqae, Nina, Gaby, Alison, Jeremy, Mary, Camille, Tom, Zoe 

    1. Housekeeping

      1. Notes: Camille

    2. CUL-Tsinghua webinar series: Instruction discussion 6/11

      1. Group charged by Gerald to plan externally focused webinar series ~6 months ago with Tsinghua about global impact of libraries; Tsinghua mostly wanted exchange with Cornell on 6-7 topics (more of a sister libraries conversation); Mary and Ai Hong (sp?-Tsinghua colleague) organized this first one; Lenora helping coordinate future webinars and volunteers welcome

      2. Issues: 12 hour time difference and date conflicts; potential tech difficulties   

      3. First one scheduled for 6/11 on information literacy in Mann 160 from 8:15 a.m. – 9:45 a.m. Cornell speakers: Gerald (welcome); Mary (moderating); Aliqae (general IL); Ashley (new CALS IL course); Heather (A&S orientation)

      4. Brief intro; 20 min presentation/panel for each side; 20 min Q&A (questions via webinar, Mann mic set up, not sure about Tsinghua’s set up for questions)

      5. All in English (slides sent into advance and translated into Chinese)

      6. Possibly recorded and shared if Tsinghua agrees; Mary will ask

      7. Possible questions-comparable associations and frameworks; IL standards at secondary and post-secondary level; potential controversial issues and how to handle

      8. Next topic: TBD

      9. Possibly external facing webinar on collaboration on this series

    3. Committee charge and coordinated call and committee membership

      1. Draft in consult with Danianne: The Public Services Instruction Team provides leadership for library-wide instruction initiatives, and supports CUL in its commitment to effective instruction and comprehensive information and related literacies (data literacy, visual literacy, media literacies), by serving as a clearinghouse for information, facilitating a community of practice, and partnering with other groups on initiatives and projects of shared import.

      2. Changes approved by Danianne with addition of calling out specific other literacies; also change to Public Services Instruction Team (not PSEC)

      3. Coordinated call open until June 12

      4. Next meeting is last meeting of current roster

      5. Lenora incoming chair and call for next incoming chair in future meeting

    4. Orientation workshops

      1. No Barton orientation & postponing workshops after move in days and general CU orientation

      2. Questions: dates, locations (often dependent on getting larger rooms), facilitators, challenges in the past

      3. Aliqae will send email asking for feedback; aiming to get them on calendar by end of month

      4. Classes start Thurs 8/29th (wide fluctuation in attendance in post-instruction start workshops); Also what are students doing Mon, Tues, Wed of that week? ILR doing tours on Tuesday

      5. Orientations often basic info finding and orientation to library; not tied to physical library. Do we have to do them in library? Can we go to wherever they are?

      6. Open houses (not sure what is happening with those right now) - promote other workshops and events there as well

      7. New Student Block party confirmed with Margherita Fabrizio (Aug 30 from 4-6 in Balch courtyard; button making and handing out workshop advertisements and library maps); Camille did last year-high attendance and will need a couple of volunteers for this year

    5. Subteam reports

      1. Assessment

        1. Final CLIQ call sent out for spring

        2. Mel Jensen (former head of public services at Kent State) will be taking over assessment

        3. Gaby’s last meeting and thanks for long service

      2. LibGuides

        1. LibGuides audit working session tomorrow June 5 from 2-3:30 in Catherwood 233a

      3. Programming

        1. End of year event covered by universal design events at Career Development Week

      4. Outreach and communication

        1. Last fall asked to look at categories in CUL workshops calendar

        2. Calendar-specific categories: Blue (unassigned), citation management (pink), data & GIS

        3. Admin categories that can apply to all categories: makerspace (public, non-CUL, private; yellow, turquoise and brown) and video (red)-available to all calendars

        4. Audience categories-e.g. faculty (rarely used)

        5. Internal tags and secondary level categories available as well

        6. Olin, Uris, Mann using; Catherwood using (but mostly for ILR students); Law (set up separate Prepare to Practice 2019 calendar for internal 1L course sections; not public facing); Management uses another system; other units not offering public facing

        7. Categories not consistent-recommendation: consistency is key; outreach team next year should bring together small group actively using categories to pull together cross-unit list; answer questions such as: Do we need Audience tags? Any internal tags necessary? How to handle upkeep of new categories? Possibility of using separate calendars more aggressively (100 calendars & only using ~10)?

        8. Report will be completed and sent to PSEC Instruction

    6. Unit announcements and updates

      1. Two positions open at ILR; feel free to advertise

    7. Next meeting: June 26 (possible ALA and LOEX report outs)

24 April 2019

Attendees: Lynn Thitchener, Lenora, Aliqae, Nina, Gaby, Alison Shea, Jeremy Cusker, Mary Ochs, Heather Furnas, Mel Jensen, Camille Andrews, Latia Ward

  1. Housekeeping

    1. Minutes: Jeremy

  2. Committee charge (to tweak as needed, share with Danianne for feedback)

    1. Current: Provide leadership to CUL in its commitment to effective instruction and comprehensive information literacy, through providing professional development opportunities, planning for allied initiatives, and advising CUL on strategies and goals.
      b. Question: What are 'allied initiatives'? Much uncertainty. 

    2. Other committee charges can be viewed at https://confluence.cornell.edu/display/culpsec

    3. Agreed to send proposed changes to Danianne prior to engaging in much revision ourselves 

  3. Coordinated call (current memberships): 

    1. Confirm unit reps for next year by May Instruction meeting (exception BEE)

    2. At-large terms expiring: 3/5 beginning in 2017

    3. Many existing groupings no longer accurate/applicable
    4. Specific responsibilities of at-large members, incoming chair and current chair positions
    5. Units should discuss this within themselves
    6. PSEC Instruction's own coordinated call request: At most, one new member. Usually have more applicants than spaces. 
    7. At same time: PSEC Instruction membership quite large and not necessarily enough 'work' to require it

  4. Orientation

    1. Some changes at Cornell level announced regarding orientation day; Danianne gathered group to discuss this. No more Barton Hall move-in day event. Trying to spread events over 2 days. Some of that work to be done at dorms and in other locations (TBD). Need to get dates on central calendar by 2 weeks from now; Tobi Hines working on Communications fellowship with some recommendations. 
    2. Also: Open House being proposed by orgs normally present at Barton Hall orientation event. Friday and Saturday events. Generally agreed-to, but will take some planning for the Saturday. Replace some of the functionality of the Barton Hall event. Zsuzsa agreed that we could indeed do this. 
    3. Do traditional workshop calendar, but move back one week so as not to counterprogram against this.
    4. Attendance at workshops much higher before classes start, so goal is to get them in as soon as possible. Goal = form a smaller group to work through some of these details. May 16 = deadline for central schedule events.

  5. Subteam updates

    1. ADA compliance webinar today

  6. Next meeting: 22 May (Aliqae needs to reschedule)

    1. Aliqae stepping down as chair, Lenora as incoming chair, looking for new incoming chair


27 March 2019

Attendees:

  1. Housekeeping
    1. Minutes - Tom
  2. Announcements and updates 

    1. LibWizard is deadskies 

    2. Heather going to LOEX - May 9-11

      1. No individual membership fee to LOEX! (Institutional membership) - Tight cohort.  Conference well-regarded by Cornellians who have attended.

    3. Library staff involved in the accreditation process (for Middle States).  Heather, Danianne and Gaby are involved in 3 of the standards.

    4. Teaching and Learning Librarian at Mann - In-person interviews on April 15, 22 and 29

    5. BEE in-person interviews are complete - in post in-person interview phase

    6. Access Services Director is in reference checking phase

    7. General discussion of PSEC and committee work on campus.  PSEC Committees are available on Staff web (sharepoint About Us - Staff - linked from here: https://www.library.cornell.edu/about/staff… it is somewhat out of date) & in Confluence @ confluence.cornell.edu/display/culpse

      1. Committees outside of PSEC tend to be in their own places (for example on their own wikis).  Hard to get a full picture.

  3. Subteam reports

    1. LibGuides - Monday April 1, 9:30 - 11:30 in CoLab Space - Training session for accessibility.  Half Presentation, half-co-working. Demo of Screenreading technology (Devin).

      1. Bring your laptops (Olin Library 107)

      2. Questions about the Accessibility deadline

      3. Will panopto still be used in Canvas? (the guess is yes… will look to confirm this)

      4. Lynn creating tips - may look to formalize the sharing of this information. Use cul-guides-l

      5. They are flexible in how they support the library in working towards accessibility

    2. Programming

      1. May - Creating a community of practice for first-year instruction (based on Heather’s report about support for the first year program in A&S)

      2. Diversity programming a target for 2019-2020

      3. Aliqae will look into funding for these sessions.

    3. Assessment - No Updates

    4. Outreach and Communication - Information Gathering phase

      1. Who is the campus contact for LibCal? - Not sure (Rob Kotaska, Sara E. Wright, Tobi Hines are possibilities)

  4. PSEC end of year event - 
    1. LFSC - 3rd week of May; another event in the second week of May.  Focus on encouraging people to attend these events, and doing something to support these events. 
    2. Follow-up Event - Conversations/break-out discussions; Web Accessibility; Instruction (teaching in diverse classrooms); Library spaces.  Less formal than the other two talks.   
  5. Teaching and Learning in a Diverse Classroom online class
    1. Positive impressions of the course.  Seems to be some taboo about having too many people enrolled.  That's not the case at all.  If you're interested, enroll!
  6. Next meeting: 24 April


27 February 2019

Attendees: Aliqae, Jeremy, Nina, Lenora, Mel, Mary, Tom, Gaby, Heather

  1. Housekeeping
    1. Minute-taker: Heather
    2. February PSEC meeting canceled. See committee/unit updates here.
  2. Announcements and updates
    1. Heather: LibWizard demo did not work out for security reasons; pursuing other options including working with CIT and other software (Guide on the Side)
    2. Teaching & Learning Librarian at Mann search happening
  3. LibGuides Audit & Accessibility Compliance plan: LibGuides Audit & Accessibility Compliance
    1. Point person for each unit
    2. Focus on audit first half of year; compliance second half of the year
    3. Once finalized, all communication sent out via list
    4. Jing no longer compatible with screencast.com 
      1. Compliant screencasting software? 
      2. ER&L Conference: Captioning Screencasting session on March 6 simulcast
  4. PSEC End of Year Event meeting

    1. There *will* be an event, coordinated by the three committees (Liaison, R&O, Instruction). Loose theme/s: accessibility, student experience. Some possibilities were generated in discussion with Danianne (outside speakers, student panels)

    2. Next step to form a working group comprised of folks from the three committees to run with it. On our end, that will be this subteam. Tobi and Erica/Henrik will be identifying their reps, in place within the next couple of weeks.

    3. There is definitely space to request funding for an outside speaker, and Danianne is investigating how much administrative support she can offer for things like arranging for lunch.

  5. Announcements and updates
  6. LibGuides Audit & Accessibility Compliance plan
  7. PSEC End of Year Event meeting
  8. Subteam reports
    1. Assessment (2017-18 stats)
      1. Consider rewriting the question for the CLIQ to get higher numbers of instructor participation in the ClIQ
    2. LibGuides
      1. Good progress in the audit for some units
    3. Outreach and Communication- no updates, meeting next week
    4. Programming
      1. Article read Brown Bag? Or perhaps a LOEX/ ACRL brown bag? 
  9. Next meeting: March 27


1 February 2019

...

  1. Housekeeping
    1. Welcome Danianne!
  2. PSEC Structure and Instruction Committee (Danianne)
    • Still working on formulating the best structure for committees moving forward - instruction is vital so will remain, but there may be changes regarding how it is configured within other groups (i.e. PSEC, liaisons, etc.)
    • What's working? 
      • Having an LDLT member of the committee as a direct report to Danianne
    • What are we still waiting to learn?
      • Tobi's fellowship with Communication on orientation will be helpful in guiding future work, especially considering that the next experience students have with the library after orientation will generally be through instruction
      • Collection Development Task Force will provide guidance on how liaison work affects selection
    • What's happening now?
      • End of the year event meeting will be set up to discuss this year's event - Danianne will look towards focusing on the student experience
      • Currently working with the Center for Teaching Innovation on how to incorporate LibGuides into Canvas - will work on developing a template across subjects
      • First cohort of library staff attending CTI's "Teaching and Learning in a Diverse Classroom" training - participants will help integrate diversity and inclusion into the entire CUL workflow, including instruction.  Further opportunities to participate in this training will most likely be available.
      • Danianne will be meeting with Sandy Payette to develop an ecosystem map for public service expertise across CUL
    • When it is change coming?
      • It's coming!  Currently working to take everything into account as we move to PSEC 2.0
    • Questions/discussion
      • Wellness is a common theme - how can the library contribute to soft skills development, such as "adulting skills", financial literacy.  What are students lacking?  Who's already doing this?
  3. January orientation workshops and activities report-back
    • Aliqae, Chris Miller and Alison taught 12 students during 2 January orientation sessions
    • Olin - Humanities immersion had 18 participants in their January session, a second session is being planned for May
    • Engineering - Scientific Scholarship immersion program had 45 people, very successful
    • Mann - Life Sciences immersion program had 15 participants, had to boost attendance by asking registered participants to bring a friend
  4. CLIQ update (Assessment subcommittee)
    • Reminder: don't forget to distribute and record evaluations!
    • Consider moving to a targeted semester model to help increase participation and capture accurate data?  Or do we talk about retiring it all together?
      • Maybe not - CALS requested assessment data for accreditation, maybe talk to CTI about how process of collection can be improved?
  5. LibGuides Audit & Accessibility Compliance Recommendations (LibGuides subcommittee)
    • Have a look at audit linked above!  LibGuides subcommittee will report on this at February R&O
  6. Teaching and Learning in a Diverse Classroom online course and CUL cohort
    • Skipped due to time and previous discussion in Danianne's comments
  7. LibWizard trial (Heather)
    • Tool can be used for many purposes, but Heather is most interested in the tutorial builder and assessments - allows you to build an interactive tutorial that can run with a live website next to it
    • Accessible via the main Springshare dashboard, but trial may have ended?
    • Benefit of this tool over others is its ability to allow users to engage with a live website - see UNebraska for examples
    • Can be used for flipped classroom models
    • Q: What kinds of tutorials could we create that could benefit all of CUL?  One potential problem of developing CUL tutorials now is that catalog will be changing in Summer 2020
  8. Announcements and updates (please add unit or other announcements prior to meeting)
    1. HLM: Wesley Chenault started in January as new Kheel Center Director. Sara Palmer will be leaving us in mid-February. Aliqae & Suzanne will be taking over liaison and selection for A&S Economics from Nancy Skipper.
  9. Next meeting: Feb. 27

...