See also

• Spring 2016 enhancement

Current PO

Purchase Order #: 447028

• As of 8/28/17: $2,488.75 left.

When will the PO expire or run out?

From: Yvonne Marie Ellis
Sent: Monday, August 28, 2017 9:58 AM
To: Oliver B. Habicht <oh10>
Subject: RE: PO number for Brightworks

The PO has paid out $5011.25 of the $7500.00 it was set up for.  That PO is still open so they can still charge to that PO until the funds run out. They have $2488.75 left.

Vonnie

From: Oliver B. Habicht
Sent: Friday, August 25, 2017 4:30 PM
To: Yvonne Marie Ellis <yme2>
Subject: PO number for Brightworks

Vonnie,

I wanted to confirm the PO below is still valid since Brightworks will be invoicing us for recent work.

And when, if ever, do PO numbers expire? Thanks, -Oliver.

History of this PO

Top-level summary (as of 8/28/17)

1) Original PO, for creating the application solution:

• Purchase Order #:152902
• That PO was updated November 08, 2013 with a cap of $30,000, raised from the original cap of $14,850.

2) The subsequent PO, created for maintenance and still open: 

• Purchase Order #:447028
• That PO was created around November 08, 2013, with a cap of $7,500.
• As of 8/28/17, $2,488.75 left.

Details

From: Yvonne Marie Ellis
Sent: Monday, July 20, 2015 9:12 AM
To: Oliver B. Habicht; David Harrington
Subject: Brightworks new PO

Purchase Order #:447028

History:

From: Yvonne Marie Ellis
Sent: Friday, November 08, 2013 10:15 AM
To: Oliver B. Habicht
Subject: PO 152902 Brightworks

...

http://www.dfa.cornell.edu/procurement/forsuppliers/electronicinvoicing.cfm

Workflow Oliver wrote up, to assist Brightworks getting paid

From: Oliver B. Habicht
Sent: Wednesday, August 14, 2013 4:26 PM
To: Heather Dengler
Cc: Nicole Tedeyan
Subject: RE: Invoice #15093

Heather,

I checked and Cornell (CU) Purchasing never received your invoice. Thus, please mail then an invoice. Of course let me know if that had already been done so I can track/ report a failure (in transit (US Mail) or CU’s own receiving), as an FYI.

If it helps, the invoice that was sent to me was around the time that there was a mix-up of invoices (which Nicole straightened out). Could it be that during the mix-up time period, someone sent this invoice just to me, but not to CU Purchasing?

Work flow for existing POs (as is the case here):

• One copy of an invoice is mailed to CU Purchasing, so Brightworks gets paid. This Cornell auto-pays, so should be a quick turn-around.
  • 7/31/14 notes: See above info: Consider doing this via email, not via postal mail as Brightworks has been doing!)
• And one copy of an invoice is sent to me so I can review the charges. (This serves as a check on CU’s auto-pay process, obviously.)
  • 7/31/14 elaboration: Invoice copies sent to me can be email attachments, such as simply cc:ing me on the copy sent to CU Purchasing! (It used to be postal mail, wasting a stamp and time.)

Let me know if you have any remaining questions or concerns- we really need to get you paid!   -Oliver