Summer 2009 Assignments

Summer 2009 Meeting Minutes / Weekly Progress Reports

Each team is expected to post meeting minutes or a weekly progress report. This posting should follow the guidelines given below, which is easy to do by using the "AguaClara Meeting Minutes" template available on the wiki. Once meeting minutes are posted in the correct location on your team's wiki page, you must go to the completed assignments page and paste the web address to your completed minutes.

First Week

For the first week during the first set of summer meeting minutes will be due before 5 PM on Wednesday. The first meeting minutes will have the following expecations documented:

1. A team leader shall be chosen (if not already)
2a. For a research team, the team leader or Matt will make a demonstration of how to run experiments, collect data, and analyze that data as well as a demonstration of underlying theory behind work
2b. For a design team, the team leader at their own discretion will make a demonstration of relevant tools utilized for design
3. If necessary, subteams will be formed within the team
4. The team will review general expectations for the summer
5. The team members will discuss these expectations and how these will be accomplished over the summer

The purpose is to review expectations of meeting minutes during the first meeting of class and to individually make comments to teams on their structure. The revised set of meeting minutes along with additional meeting minutes will be due 5 PM Friday June 12th. If you are not able to accomplish all of the objectives by Wednesday, Thursday and Friday will give your team additional time.

Second Week

The second week is where all research teams will come up with a research plan for that week and carry out experiments. This progress and the research plan should be documented in the meeting minutes.

Grading

Meeting minutes are graded solely based on completion. If meeting minutes are posted to the wiki and linked to the completed assignments page on time, then team members receive full credit. Half credit is awarded for any late minutes.

Grading for meeting minutes is not based on what the team has accomplished during the week, as it is understood that some weeks are more productive than others.

Structuring Meeting Minutes

There will be two components of meeting minutes: a team contribution section and an individual contribution section. The team section can be structured based upon the MAE website.

(The following information was borrowed the MAE website that is a great website with resources for student teams and project groups)

• Accomplishments
  A summary of major work completed since last meeting based on last meeting's identified outcomes/issues
• Outcomes
  A summary of resolutions based on what was accomplished.
  New directions and ideas that result from these resolutions.
• Metrics
  Quantitative and qualitative results from accomplishments and outcomes.
  Potential metrics for unresolved issues.
• Issues
  Difficult and unresolved issues
  Plans for action

With this structure, you can quickly identify what was done, what results from what was done, what basis has been used to evaluate what was done, and what issues remain to be done. The Accomplishments and Metrics sections help structure subsequent Outcomes and Issues sections. These charts can be quickly presented to all members of the team and help build common understanding of team production as well as help team leaders determine progress and identify issues that are not adequately being resolved.

An individual contribution section will go at the end of the meeting minutes and will consist of what the individual has worked on and at what hours. The purpose of the individual contribution section is not to be big brother, but for team leaders to ensure that time is being utilized effectively by individual team members. Individual members will have a much easier time of completing their individual contribution section on the wiki with this done.

Also if you are documenting specific meetings the team members present should be listed.

...

Go to Summer 2009 Meeting Minutes for a more clear description of meeting minutes.

Detailed Task List and Research Plan

Each team is expected to submit a Detailed Task List and a Research Plan by the second week. The Research Plan should be updated on a regular basis along with weekly meeting minutes.

Teach-Ins

Each team will be responsible for a Teach In that will happen early in the summer.

Midterm and Final Wiki Reports

Each team will be responsible for both a Midterm Wiki Update and a Final Wiki Update. You term is expected to do a first draft as well as make a final publishable copy to the wiki based upon Monroe's comments.

Final Presentation

Your team is also responsible for a Final Presentation.