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Scope: This document provides guidelines for LTS Olin staff for the processing of material with copy that is not eligible for fastcat treatment.

Contact:   Cynthia Pike RichLaura Daniels

Unit: Copy Cataloging and Inputting

Date reviewed: 03/27/2017 March 11, 2026

Date of next review: March 20182027

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In pursuit of quality control and specifically what information on bibliographic records must be correct, the chart below is a concise guideline.  Patron accessibility and the avoidance of duplication are the primary focus.   

• Fixed fields should be accurate.
• The encoding level in the Leader and stat codes need to be correct for accurate processing to occur, e.g. OCLC.
• Local authority validation is not necessaryCreator/contributor access points (1xx/7xx): use authorized form if it exists; resolve any conflicts with authorized access points.
• Watch for series statements that are actually multivol. titles.
• 6XX’s should not be added unless it is a two check record.  All others aside from fiction should be passed on to original catalogers.
• Subjects: If subjects are lacking (for non-fiction), inaccurate, or are not authorized terms, this requires original cataloging. 
• Accept other catalogers' decisions and judgement. Unless something is Unless something looks obviously wrong or suspicious, don’t over-think it.In short, all information on the record must be accurately transcribed and describe the resource.  

This chart reflects the fields necessary for patron access and avoidance of duplicate items.   Unwarranted fields should not be added Do not delete or change fields that are not incorrect. If in doubt, ask.