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Requirements for submission of materials to DLIT
General: Make sure the digital image is not already available via the CUL catalog or on the web (from another institution, etc.).
Copyright: Make sure all images have appropriate copyright clearance.
Images: Must be in .tif format and not bigger than 175 MB.
Filenames: Do not use spaces, periods, or special characters in filenames. It may be helpful to devise a naming scheme which is consistent.
Metadata: As you scan images, document the EXACT filename and original map Bib ID in a spreadsheet.
Workflow
Action | Unit (Person) | Est. Completion Date | Status | ||||
Select maps for Luna collection | Maps (Bob Kibbee) | - | Completed | Create table of filnames and Bib IDs (Excel; submit images and table with filenames to DLIT (see requirements above) | Maps (Boris Michev / Student) End of July | Completed | |
Quality control on images | DLIT (Danielle Mericle) | Early August | Completed | Create list of Luna metadata fields; map MARC to Luna fields | LTS (Liz Muller) | Early August | Completed |
Extract Voyager MARC records following existing mapping | LTS (Peter Martinez) | Early August | Completed | ||||
Copyright clearance | Maps (Boris Michev / Student) | Mid-August | Completed | ||||
Re-extract Voyager MARC records (as Access table) based on copyright clearance | LTS (Peter Martinez / Liz Muller) | Early September | Completed | ||||
Set collection on server (tables, space, Java client) | DLIT (Surinder Ghangas / Mira Basara) | Mid-October | Completed | ||||
Ingest metadata into Luna | DLIT (Mira Basara) | Mid-November | Completed | ||||
/ Liz Muller) | |||||||
Quality control on metadata | LTS (Liz Muller) | ||||||
Ingest metadata into Luna Map tables for Luna interface; create simple background image; set interface, profiles, SPSs | DLIT (Mira Basara) | Mid-November | Completed | ||||
Load images into Luna | DLIT (Mira Basara) | Mid-November | Completed | Move collection from test server to production server | DLIT (Surinder Ghangas / Mira Basara) | January | |
| Generate list of image URLs and associated Bib IDs | DLIT (Mira Basara) | January | ||||
Create MARC template for maps e-resources records | LTS (Liz Muller) | January | In progress | ||||
Generate list of handles from image URLs (with associated Bib ID) | DLIT (Rick Silterra) | ||||||
Create new Voyager records w/ links to Luna images following existing mapping (batch process) | LTS (Gary Branch) January |