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Unit: Monographs Receiving
Date last updated: Jan. 20242026
Date of next review: January 2025 2027
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Rare and Manuscripts Collections
Non-Book Formats and Microforms
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RMC
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Rare and Manuscript Collections
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- If the item has an adequately complete record, place on sorting truck for the catalogers, annotating the flyer or making printouts only as necessary. "Adequately complete" can range from simply having valid subject analysis (6XX fields defined by LC), to "Full copy", which includes a valid LC call number, complete physical & contents description, etc. For works of fiction, a call number may be present, but LC subjects would not be necessary. In these cases, the Instance Status Term should be set to "Uncataloged", and the Source of Acquisition should still be noted in the Instance record. The storage code is assigned in the Holdings record as a Staff-only Holdings Note (Note type: note), as in the below example (also including the volume/part received along with date when it is multi-volume):
- Items that have preliminary-level or foreign-language-of- cataloging records should be sent to storage. These materials would have only the most basic bibliographic information in the Instance record, without subject analysis of any kind. See Unit library storage codes and O/K/U language storage code. See below for how these should appear in FOLIO.
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Unit Library Storage Codes:Anchor Unit Unit
Items for unit libraries that have preliminary-level Instance records are assigned a storage code for the unit library (See Unit Library storage codes). The storage code is assigned in the Holdings record as a Staff-only Holdings Note (Note type: note), as in the below example. Books which are assigned a storage code are placed on the sorting truck for the catalogers, like the copy-cataloging materials in the above entry.
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O/K/U Language Storage Codes:Anchor O/K/U O/K/U
O/K/U items that have preliminary-level Instance records are assigned a storage code for the broad language category in which the item is written. See O/K/U language storage codes, with a list of the storage codes and the languages that fall into each. Books which are assigned a storage code are placed on the sorting truck for the catalogers .
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