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Unit: Acquisitions (Ordering)
Date updated: 23 2024
Date of next review: January 20252027
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Notification from the Selector for New & Noteworthy titles
Choosing Retrieve selected titles from in the OASIS GOBI and order
Completing Edit the purchase order in FOLIOcreated by GOBI API
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Each week the selector for American and English literature selects from the Book Review section of the Sunday NY Times, for ordering. The selector uses the OASIS GOBI interface to send order requests to LTS with appropriate notes to identify selections as destined for New & Noteworthy section. AdditionallyAdditionally, the selector sends a separate email with the list of selected titles to the print ordering mailbox. The ordering staff will order requested order requested titles directly from OASIS GOBI if they have the status ofin In stock /Rush available. Otherwise, they will order from Amazon.
A. Notification from the Selector of New & Noteworthy titles:Anchor A A
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- Each week, the selector sends a message to ltsorders@cornell.edu with a list of selections for that week.
- The selector submits order requests for selected titles through OASIS interfaceGOBI.
- Next business day, the marc files are ready for pick up in Cyberduck.
- Designated LTS ordering staff sorts through the marc files to ensure that each requested title is associated with selected titles in the email previously sent.
- designated LTS Ordering staff searches selections in GOBI and reviews order details.
- If title status in GOBI is "In Stock/ Rush Available", directly place GOBI RUSH order.
- If title status in GOBI isn't "Rush Available", create Amazon PO and order from Amazon. Ordering staff will upload the edited marc files through the Lehigh App to create purchase orders in FOLIO.
B. Choosing Retrieve selected titles from the OASIS in GOBI and order:Anchor B B
- Open OASIS GOBI and login. Account name: Generic Stock Rush Ordering
- Using the ISBN from the FOLIO order records, search in OASIS for availabilityselected titles, search in FOLIO for a duplicate record, making sure the item is listed as “In Stock”not yet owned.
- Confirm the price in OASIS and choose hardcover edition when one is available.title status in GOBI is "In Stock/Rush Available".
- Mark the left side of the item and click “Add to Order Add an item to a the cart by clicking on the “Add to Cart” button. Follow steps 2 and 3 for each title.
- Click on the cart icon on top right corner to open view the shipping order cart.
- In a the shopping cart page, match the titles with the purchase order lines in FOLIO to ensure all titles have been selected.
- Select “Stock Rush” option for all titles. Use the FOLIO PO number to fill out the purchase order field, along with the fund and location code.
- In “note to ProQuest” field, ADD “Stock Rush”; or you may use the previously saved NYTBR template but change the PO number.
- Mark left side of items and click Rush order icon. Proceed with the order.
- If the item is not Rush available in GOBI, create a purchase order (vendor code; Amazonbus), and order from Amazon. Click on the blue submit button to place the OASIS orders.
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- Make sure each PO line has “NYTBR; NEW&NOTEWORTHY”, in the receiving note field.
- In the receiving app, edit each PO line and check the box of “Must acknowledge receiving note” box and save.Title will appear as "Print order-open" in OASIS and items arrive within 5-7 business days.
- Edit PO. Enter LTS Acquisitions in "Bill to" and "Ship to" fields.
- Title appears as "Library open order" in GOBI and it arrives within 2-4 business days.